Scrambling for Money: How to Run a Fundraiser for Your Chapter - PowerPoint PPT Presentation

Scrambling for Money: How to Run a Fundraiser for Your Chapter William Ruth

Who Am I? William Ruth • USF AIChE Conference Chair and Sampling Science Advertising Director • USF Class of ’17 • NOT a beer aficionado

Who Are We? Sampling Science 2017 Directors • Secretary: Phillip Monte • Advertising: William Ruth • Donations: Bradley Lucht • Sales and Hospitality: Brea-Monique Gowdy & Amy Deibner • Presentation: Talon Bullard • Volunteer: Madison Rice • Web Director: Anna Wright

Directors Sampling Science 2017

Coordinators Sampling Science 2017 • USF AIChE Co-Fundraising Chairs: Cristina Colon & Patrick Hanson • SWE Fundraising Chair: Daniela Allbright

What is Sampling Science (SS)? • Originally created by Anna Hayes and Taylor Lubeki as AIChE & SWE’s first major fundraising event • Premier beer tasting and beer science lecture series • 100% student founded and operated • Over 15 local and national breweries participate • Five guest speakers focusing on beer-related science topics • February 2018 will mark the 4th annual Sampling Science event!

Getting Started • Needed more successful fundraising results – bake sales weren’t working to fund events like: – Engineering EXPO – Community outreach – Member and professional development • 2014 Fundraising Chairs pitched the ideas to the Executive Boards – Efficiency lost on planning many small events – Formal proposal with expected outcomes and preliminary logistics • Teamwork is always better à SWE and AIChE join forces – Contract made for financial integrity – Work split evenly – Bigger volunteer effort and wider range of attendees

Planning • Fundraising committee created • Defined the event • Established a date and sought venue • Created a website and flyer • Sought sponsors, breweries, speakers and vendors • Advertised everywhere!

Fundraising Committee • Why is a committee needed? • How was it organized? • What were the pros and cons of a committee? You’ll Need All The Help You Can Get

Sponsors, Breweries, and Speakers • How were they chosen and why were they approached? • What worked and didn’t work? It All Comes Down to Sampling Science’s Purpose and Image!

Advertising • Who/where did we go to advertise? – Social Media Announcements – Facebook Ads – Flyers – Brewer and Vendor Website Calendars – Local Event Calendars • What was most effective for advertising? – Returning patrons & word of mouth You Can Never Advertise TOO Much

Risk vs. Reward • This year’s event totaled $6,753.59 in profit – As much as the first two years combined! • Formed stronger bonds and friendships • Got our missions out to the community • Sold out of tickets the day before the event – first time in event history!

General Words of Wisdom • Take notes and keep all information! • Organization is your best friend and most loyal ally • What you put in is what you get out • Communicate clearly and often with everyone – Check up on director’s tasks • Don ’ t be afraid to take charge! • Advertise, advertise, advertise, & advertise • Learn from last year’s mistakes

How Did It Help Us? • Formed strong leadership skills and interpersonal skills • Professional connections that could last a lifetime – Anna Hayes interned at one of the breweries • Friendliness and respect for vendors and brewers mean strong relationships for future events • Incredible talking point for interviews – Taylor Lubecki secured a job with Northrup Grumman – Cristina Colon secured a job with Georgia-Pacific

Questions?