School Setup & Course Scheduling Using the Digital Academy - PowerPoint PPT Presentation

School Setup & Course Scheduling Using the Digital Academy Administrator Training 1717 Superior Ave. Cleveland, OH 44114 / 833-222-3359 / sales@digitalacademy.org

SCHOOL SETUP & COURSE SCHEDULING This document explains how to set up new schools for the upcoming school year. It assumes that user accounts for teachers and students have already been created. This training will cover the following topics: 1. Logging in to the Digital Academy 2. Definitions 3. Setting Up For the Upcoming Academic Year 1. Creating Marking Terms 2. Creating Bell Schedules 3. Configuring Course Templates & Options 4. Creating Homeroom Rosters 5. Creating Course Lists 6. Creating Class Lists & Class Rosters 7. Scheduling Classes

LOGGING IN TO THE DIGITAL ACADEMY To Get Started, Do the following 1. Log in to the Digital Academy at https://auth.digitalacademy.org 2. Enter Your User Name and Password and Click Login * If you forgot your password , click forgot password? and you will be e-mailed a link to reset it. ** If you forgot your username , contact your school administrator

LOGGING IN TO THE DIGITAL ACADEMY USING GOOGLE If you previously mapped your Google account to your Digital Academy Account, click Login with Google . To map an account for the first time, click Login with Google , Login to your Google Account.

MAPPING YOUR GOOGLE ACCOUNT After you click Login with Google, you will be prompted to Login to your Google Account if you are not logged in already. Enter you GOOGLE e-Mail and press NEXT. Then enter your GOOGLE Password and press NEXT.

MAPPING YOUR GOOGLE ACCOUNT After you Successfully login to your Google Account, you will be returned to a Mapping Screen in the Digital Academy. 1. You will be prompted to enter your Digital Academy Username and Password. 2. Enter that and press Map. 3. After that, you can press Login with Google at the digital academy login page and you will be automatically logged into the Digital Academy

Digital Academy Definitions

DEFINITIONS The Following Definitions are used throughout this training and The Digital Academy Course A collection of classes that all have the same Grade Level and Subject. Courses are generally linked to Curriculum and to Standards for that Course Class / Section / Course Section These terms all mean the same thing. This refers to the instruction of a course by a teacher to a group of students. A class has a teacher and a roster of students. It has a schedule with meeting times and a location. Generally all classes within a course share the same Curriculum and Standards. Each class has its own Online Classroom and Gradebook. Lesson Plans are created by the teacher for a class.

DEFINITIONS The Grade that a student is in (EG: K – 12). Educators frequently Grade Level refer to a Grade Level as a Grade, but our documentation does not do that because grade can have a different meaning, as showing below. Grade The score that a student received on an assignment, standard or a class. A Grade can be a percent, an A – F Letter Grade, a Standard Grade, or an other letter grade as specified on the grade scale for a course. Standard Grade A code that represents a students level of understanding on a given learning standard. Codes are typically: Meets, Exceeds, Working, Needs Improvement. Grade Scale A progression of levels of understanding that a student is able to achieve. A Grade Scale has multiple levels. Each level can be represented by a Letter or a range of percentages.

DEFINITIONS - 2 Synchronous Online Class / Live Online Class This is a digital class in which the teacher is presenting materials to the students in a live / real-time manner. Both the teacher and students are online as the same time and can interactive using audio/video conference tools, chat tools and/or shared screens. Asynchronous Online Class / Online Class This refers to digital learning in which the teacher and students are not interacting at the same time. Tools for Asynchronous Online Learning include: • Class pages (Google Classroom-Style Pages where information is posted by the teacher) • Uploaded Videos / YouTube Videos • Digital Academy Online Lessons • Online Discussions • Digital Resources, Websites and Web Applications

DEFINITIONS - 3 Classroom / Online Classroom / Digital Classroom / Class Portal These terms all mean the same thing. This refers to the collection of modules in which class information is delivered to students & parents in a digital format. This includes an option for live / interactive / synchronous delivery of information as explained below. Class Pages / Portal Pages This is a Module within the Online Classroom that allows teacher to create one or more pages with informational posts. A “Post” can be: • An announcement with text, images, links and resources • An embedded item such as a YouTube Video or an Uploaded Video • A link to an assignment or lesson Online Discussions This is a Module within the Online Classroom that allows teachers to create Online Discussions. A discussion can have a required number of posts & replies. It can be added to the assignment list and can have a due date. Discussions can be graded in the Smart Grader

DEFINITIONS Online Lesson Module This is a Module within the Online Classroom that allows teachers to create sequenced digital lessons. Each lesson consist of multiple stages / segments. A segment can be: • An HTML post with Text, Images, Resources or Links • An uploaded video • An embedded video • An Online Assessment • An Online Discussion There is an Online Lesson Player that steps students through the lessons and ensures that they complete them in order The teacher has a class progress screen that shows a grid with all students and all stages and visually depicts the students’ progress against each stage Online Assessments Online assessments are online questionnaires that are made up of True/False, Multiple Choice, Fill-In or Short Answer Questions. They can be self-grading and can go into the gradebook automatically. They can be delivered Synchronously through the Live Classroom or Asynchronous through the Assignment List.

DEFINITIONS - 5 Live Classroom / Classroom Live (Daphne Version) This is a Module within the Online Classroom that allows teachers to conduct Synchronous / Live Online Classes with Students. The Digital Academy Live Classroom contains a variety of tools for synchronous learning including: • Audio / Video Conference Capabilities • Ability to Present a document to students, Including Graphic Organizers • Ability to draw on documents using a digital whiteboard • Ability to hand out documents to students and monitor their work on them • Ability to hand out websites and lock students into a given website • Ability to Share Screen • Chat Tool • Online Assessments & Games • Word Cloud Game Tool • STEM / Computer Programming Tools The Live Classroom has the ability to Record Sessions and Post it to a Digital Academy Online Lesson or Class Page

DEFINITIONS - 6 Standards Learning Goals for what students should know and be able to do at a specific stage in their education. In the Digital Academy, standards are organized by subject and grade level. Essential Standards A subset of Learning Standards that educators have determined to be the highest priority or are most important to learn. Essential Standards typically appear on a Standards-based report card. Essential Standard grades are determined by calculating the mode of the indicator standards that make up the Essential Standard. Indicator Standards Learning Standards that are used to determine student progress against Essential Standards. Assignments are typically linked to Indicator Standards in the Digital Academy. Curriculum Map / Curriculum The academic material taught in a course which is divided into Units, each with Standards (including Catholic Standards and Catholic Identity), Essential Questions, Content, Skills and Vocabulary.

DEFINITIONS - 7 Assignment A task that the student is expected to complete. It has a Title, Description and Due Date. It shows on the student's assignments list. It is in a gradebook category and it shows in the gradebook. It does not need to have a grade or count as part of the grade calculation. Online Assessment This is a type of assignment that is completed online through the digital academy. It consists of a number questions that are either true/false, multiple choice, fill-in or Short Answer. Online Assessments can be automatically graded (except for Short Answer). Online Assignments can be graded in the Smart Grader. Digital Assignment / Assignment with Digital Turn-In A type of Assignment in which students are permitted to turn in files digitally. Digital work is stored and can be graded using the SmartGrader. Offline Assignment A term that is occasionally used to refer to an Assignment that is NOT an online assessment and that does not allow digital turn-in.