SAFETY CLOUD H&S Software Transforming UK’s Industry Adam Francis- Product Manager & Consultant Brittany Morrow- Software Accounts Manager hello@southalls.com www.southalls.com Health & Safety Event Webinar Series 2020 1
WHO WE ARE? • Backed by ex enforcement officers, 26 consultants • No nonsense realistic approach • Designers and owners of Safety Cloud • Safety Cloud and Safety Plus • Gap Analysis • Additional Specialisms including DSEAR, Legionella, Asbestos and fire safety. GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 2
SAFETY CLOUD- WEBINAR Issues facing businesses • Safety Cloud • Advantages of cloud based software • Understand how cloud based systems can assist • in business management GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 3
WHY BOTHER WITH HEALTH AND SAFETY? Legal • Financial • Moral • GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 4
THE HEALTH AND SAFETY AT WORK ETC. ACT 1974 SECTION 2 DUTIES OF THE EMPLOYER TO THE EMPLOYEE The employer has a general duty to protect health and safety of all affected by their undertaking, maintenance of equipment and safe systems of work. SECTION 3 DUTIES TO PERSONS OTHER THAN EMPLOYEES The employer has a duty to protect people, other than staff that may be affected by their undertakings, e.g. customers, visitors, members of the public, contractors etc. The employer must provide such persons with information about the risks on site. GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 5
WHAT IS EFFECTIVE H&S MANAGEMENT? • Workplace that prevents injuries, work related diseases and illness. • Promotes physical and mental well being. • Prevents accidents through effective management of risk. • Ineffective management contributes to accidents… GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 6
WHERE DOES IT ALL GO WRONG? GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 7
WHERE IS YOUR H&S? On a dusty shelf? ● Disused shared drive? ● H&S is about ● confidence in management. GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 8
ADVANTAGES OF SAFETY CLOUD Access anywhere, anytime • Get reminders – ensure nothing is forgotten • Nothing can be lost • Consistency across larger organisations • Multiple access levels • Security • Simple to use • GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 9
SAFETY CLOUD GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 10
DASHBOARDS Dashboards to fit your company structure- ● department/physical location, family tree like structure All pull into a top parent level- company wide view ● All in one place, not multiple folders/spreadsheets/manager ● has access to all! Clear ‘to do’ list, Safety Cloud will tell you what need attention ● (due/overdue/open actions) Continuity across all departments/locations ● GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 11
HOW DO YOU KEEP ON TOP - ACCIDENTS Paper based accident reporting….... ● How collate the data ● How often do you collate the data ● How often do you run a report ● Can be very reactive ● GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 12
ACCIDENTS GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 13
ACCIDENTS Red alerts for open accidents- no ● return to work date or outcome still unknown, system prompting you to complete Table sorting ● Top level analysis ● Advantages of actions ● Email notifications ● GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 14
ACCIDENTS GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 15
ACCIDENTS Online accident & near miss form ● Version history ● Ability to add actions- retraining/toolbox talk/something ● needs fixing? Add supporting documents- photos/witness statements, ● gather all information so all in one place, accessible and easy to find. Reporting- search facility, enables easy reporting, see ● trends, analysis, continually improve, export GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 16
AUDITS Actions- evidence ● Assign to individual- delegate ● Add in observations ● Set frequencies ● Creating that ‘to do’ list ● GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 17
AUDITS Flex Audits ● Inhouse Audits ● Safety Audits ● GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 18
POLICIES AND AWARDS Multi site or Single site ● policies Document ownership ● Manager Alerts ● Notifications ● Preview ● Actions ● Shareable ● GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 19
RISK ASSESSMENTS GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 20
RISK ASSESSMENTS GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 21
OTHER ASSESSMENTS GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 22
WORK EQUIPMENT CHECKS Asset management GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 23
WORK EQUIPMENT CHECKS GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 24
WORK EQUIPMENT CHECKS Question set service / inspections. GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 25
WORK EQUIPMENT CHECKS QR Codes per item- works with our app for on the move ● checking Multiple inspections/services- annual, weekly/monthly ● visual proactive checks Additional question sets (mini checklists) ● Attach certificates/documents so always available to ● managers should they need Proactive auto-alerts to remind you when next service is ● due Auto-archives previous inspection, so creating audit trail ● GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 26
TRAINING Elearning ● External Training ● Toolbox Talks ● GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 27
TRAINING GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 28
TRAINING Competency by position ● Matrix - tracking large business ● Export to excel for you own reporting ● Never miss a training again, easy to update ● Notifications ● Elearning and external training ● Easy to organise- categorising ● Incomplete training/competency- find the gaps ● easily Training forecast- save yourself money with ● good planning! GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 29
TRANSPORT GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 30
TRANSPORT Similar to work equipment checks, all vehicles ● can be viewed centrally, asset list Reminders emails and notifications ● Monitor compliance with DVSA requirements ● Linked up to WEC for items on vehicles ● Allocated to staff ● RTC management - insurance ● GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 31
STAFF/ELEARNING Do your staff know how to access: ● Health and Safety Handbook? Health and Safety Policy? Risk Assessments? Their own training information? GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 32
STAFF/ELEARNING Ability for all staff to log into the system- different access ● levels Access to suite of elearning and have your own bespoke ● modules Online DSE/Health Surveillance/Handbook Quiz /Company ● induction Log a Safety Observation ● Access to ‘view only’ company information at anytime- ● Health and Safety Policy, Handbook, Risk Assessments, COSHH Assign actions for individuals to complete ● GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 33
Summary Cost effective, dynamic and fit for purpose. • Mobile and stays with the company not the person. • Granular access to processes and configurable • features. Impresses the inspector – increases confidence in • management. Easy to launch- we work with you to get the system • working for you! H&S not just done on a rainy Wednesday or left on a • dusty shelf! GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 34
Do you need help? Gap Analysis ● Safety Cloud Software ● Consultancy Support ● Specialist support - asbestos, ● DSEAR, legionella Directors training for us to convince ● your boss! GAME CHANGING OUTCOMES | CUT COSTS | SAVE TIME | REDUCE RISK | ENGAGE EMPLOYEES 35
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