Royal Malta Golf Club Annual General Meeting - Thursday 29 th June 2019
Agenda 1 Previous minutes 7 Appoint auditors for 2017 2 Chairman’s report 8 Election of BOM 3 Outgoing Captain’s report 9 Approve new Captain 4 Matters arising from reports 10 New Captain’s address 5 Auditors report 11 Transact any business 6 Approval of audited accounts 12 Resolutions
Chairman’s report – the course today • Suffering from several issues due to a lack of preventative maintenance:- • Poa annua infestation • Mole cricket infestation • Poor quality Bermuda sward at transition • Badly maintained irrigation system • Whole course in dire need of aeration and feeding
Chairman’s report – the course action plan • Employment of seasoned ‘golf’ professionals • 100% Bermuda grass cover going into the over seed • Dedicated application of herbicides to all areas at pre and post emergence stages to store eradication of Poa annua • Major upgrades to irrigation to ensure complete water cover • Aeration on greens, tees, fairways to alleviate current compaction
Chairman’s report – the business
Chairman’s report - deliverables
Chairman’s report - deliverables
Chairman’s report – thank you
Chairman’s report – modernising the RMGC
Resolution 17 • To approve in principle, the RMGC’s Course Development Plan. And, in harmony with the RMGC Constitution’s fiscal parameters, to approve funding for Phase One of that plan.
Course Development Policy (CDP) • Headlines • Course re-routing and lengthening • New USGA Greens • 5 new tees • 3,000m2 new fairways • Irrigation upgrade • Tree planting project • Water quality project • PV farm • GEO certification
CDP – Course re-routing and lengthening • Course par increases from 68 to 70 and harmonising card • Extra 230+ yards on course length • Removes dangerous crossovers 12/13, 14/15 • Delivers 2 loops of 9 AND 3 loops of 6 • Breaks up the trio of par 3’s on present front 9 (5,6,7)
CDP – new USGA Greens (and bunkers) • 17 new on course USGA specification greens • 5 th green already built to USGA specification • Average size of new greens 450m2 plus (current average 264m2) • Increases pin options for 6 to 21 on each green • 3 large turf nurseries built in 2019 to surface new greens
CDP – new USGA Greens (and bunkers) • The benefits • Year round grass cover – offering consistency and quality • No greens closure for over seeding • No loss in revenue (or tempers) during play on temporary greens • Significant reduction in maintenance costs • No greens closure for flooding
CDP - 5 new tees & 13 old upgraded • Brand new tees on new 5 th , 6 th , 7 th ,8 th and 12 th (now 10 th ) holes • New tees built with proper drainage and sand tops • New tees will be ‘WHS ready’ • Positioning of new tees increases safety and flow of course • All existing tees to get a levelling and makeover
CDP - 3,000m2 new fairways • Establish new fairways for new holes – 5 th , 6 th (landing area), 7 th , 8 th (landing area) and 13 th (landing areas) • Relaying of existing irrigation heads as required • Planting of summer grasses as seed base • Shaping and grading as required
CDP - Irrigation upgrade • Present system installed in 1999/2000 • Current software and decoder system recently rendered ‘unsupported’ by Toro • Migration of legacy system to new Toro Lynx system • All new tees and greens to have new irrigation heads
CDP - Tree planting project • Phase one – to replace vital trees that were taken from us either by the Eucalyptus Cull or the February 19 storm • To uproot and replant trees to facilitate the creation of the new holes • To plant flowering trees, flora and fauna to beautify the course • To plant oleander trees around the entire circumference of the course
CDP - Water quality/quantity/cost project • Water remains a key issue for the RMGC • Quality – chemical treatment applications and plant for salinity • Quantity – upgrades to water distribution system to reduce consumption • Alternative energy to offset the current 35K per annum electricity cost of pumping and distributing the water
CDP - PV farm • Club has substantial unused roof space • Current ‘cost’ of annual electricity (without mentioning harm to the environment) is €50,000 per annum • Eventual EU law will demand it • GEO certification already calls for it
CDP – Project teams • Project • Risk • Finance • Contracts & • Environmental Management Legal
CDP – phase one (2019) • USGA design – 9 greens € 70,000 • Irrigation upgrade € 55,000 €55,000 • Various tree projects € 29,000 €29,000 • Phase one total €154,000 €74,000
CDP estimate – phase two (2020) • USGA design – 8 greens € 64,000 • Architects on site fees € 15,000 • Construction 9 greens, 5 tees, fairways, € 620,000 Phase two total € 699,000
CDP estimate – phase three (2021) • Architects on site fees € 15,000 • Construction 8 greens € 480,000 • Phase three total € 495,000
CDP estimate – phase 4 (2022) • Photo voltaic € 55,000 €55,000 • Water quality € 25,000 €25,000 • GEO certification € 15,000 €25,000 • Phase four total € 95,000 €95,000
CDP – estimated costs • The course • • Greens/tees/fairways € 1,100,000 • Architects fees (design and on-site supervision) € 164,000 • Irrigation upgrade € 55,000 €55,000 • Various trees projects € 29,000 €29,000 • Water quality € 25,000 €25,000 • Photo voltaic € 55,000 €55,000 • GEO certification € 15,000 €15,000 • Total €1,443,000 €179,000
Financing the CDP • Phase one From reserves • Phase two From reserves and CCS 2 • Phase three From reserves and CCS 2 • Phase four From reserves
CDP phasing and estimated costs • Four phases Phase one (2019) € 154,000 Phase two (2020) € 699,000 Phase three (2021) € 495,000 Phase four (2020) € 95,000 Total € 1,443,000
Funding sources CDP 693,000 750,000 Reserves CCS2
Phased funding sources CDP 600,000 500,000 480,000 400,000 300,000 270,000 225,000 219,000 200,000 154,000 95,000 100,000 0 0 0 Phase one Phase two Phase three Phase four Club Funds CCS2
CDP – business as usual • Same undertakings as clubhouse project • Day to day operations unaffected • Emphasis on a robust business plan for day to day running of club • Fees projected not to rise more than reasonable COL increase annually • CCS to be amended to be more inclusive • Capex for machinery et al as normal
CDP – the cost to you €153.85 p.p.pa
Resolution 17 • To approve in principle, the RMGC’s Course Development Plan. And, in harmony with the RMGC Constitution’s fiscal parameters, to approve funding for Phase One of that plan.
Resolutions • A general modernisation of the RMGC Constitution with the focus on:- • continuing the drive towards professional management of the club • taking out all (nearly all) non-constitutional items • creating the three sections properly
Resolution 1 • Resolution #1 • Rule 2.10 (Visitors) is redefined as follows: • a) Visitors (as defined in Rule 2.2) who are not members of the MSC may play golf as a Visitor to the RMGC on payment of green fees within a period of any 3 calendar months in a calendar year. • b) Visitors (as defined in Rule 2.2) who are members of the MSC may play golf no more than 3 times as a Visitor to the RMGC on payment of green fees within any period of 3 calendar months in a calendar year. • c) All Visitors may also play as Guests (as defined in Rule 2.2) as stated in Rule 2.12. • Justification: Bye-Law #2 was approved by BOM on 19/2/19. It must now be approved by the members at the AGM and be incorporated in the Constitution, in a Policy or be dismissed. • This brings the RMGC definition of a Visitor into line with the MSC definition and encourages regular visitors and those non-residents with accommodation in Malta to become members of the RMGC.
Resolution 2 • Resolution #2 • Modify Rule 6.3.9. The Chairman of MSC shall no longer hold the position of Honorary President of the RMGC. He has the right to attend but may not vote at meetings of BOM or any Committee. • Justification: We have an Honorary Patron and have no role for an Honorary Chairman.
Resolution 3 • Resolution #3 • Delete Rule 6.4.3 which demands that the agenda of each regular monthly meeting of the BOM and associated minutes be sent to the MSC Secretary. • Justification: These requirements reflect MSC Rule 18 that Minutes of their Committee Meetings be sent to Ancillary Clubs. Neither RMGC nor MSC has complied in recent years.
Resolution 4 • Resolution #4 Update Rule 9.4. 1 st paragraph now updated to read: ‘ provided • they conform to Policy #9 which covers ‘Use of the Clubhouse’ including Dress Code and add bullet point: • e) Members of the MSC. • Justification: This reflects current practice, makes better use of our clubhouse and should improve the social atmosphere.
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