Roundtable #8—Using The Tools Wednesday, August 9, 2017
Essential Question for The Intensive How can we create strategic focus in the coming school year?
Our Agenda for Today • Using the Tools • Check-ins • Q&A
Tools To Use • Theory of Action • HEAT Inquiry Cycle • Backlog • Big Indicators & Milestones
What We’ll Cover for Each Tool • Recap • When to use it • How to share it with your team • Tips
Theory of Action: Recap • A theory of action is a set of cause- and-effect relationships that explains how something works. • If…then..and if that happens, then… • Conditions for success • Unintended consequences
Theory of Action: When to Use • Constantly! • Debriefing classroom visits • Teacher planning • Improvement planning • Debriefing improvement efforts
Theory of Action: Sharing with Staff • Rationale—don’t stop at what and why • Use the question “ How is that supposed to work?” • Use in every PD and decision-making setting
Theory of Action: Tips • Focus people on the essential “how” chain • Separate conditions for success from the core logic • Replace “why” justifications with “how” explanations
HEAT Inquiry Cycle: Recap • 4 steps: – Hypothesize – Experiment – Analyze – Talk • Focus on learning (how it works), not results (whether it works)
HEAT Inquiry Cycle: When to Use • Before making something a mandate • Before implementing a Bulk change • While implementing a Lean change • When restarting a stalled change
HEAT Inquiry Cycle: Sharing with Staff • Practice with individuals • Practice with teams • Use to plan your coaching conversations • Formally teach as an improvement process
HEAT Inquiry Cycle: Tips • Keep the cycles short • Value qualitative data, not just numbers • Focus on learning • Value failed experiments
Backlog: Recap • Prioritized list of work • Move top item to a specific meeting agenda to get it done • Re-prioritize any time • Respect capacity
Backlog: When to Use • Keep backlogs for each meeting or team • Re-prioritize when preparing an agenda • Move top item(s) to agenda
Backlog: Sharing with Staff • Teach the elevator concept directly • There’s always more work than time • “Parking lot” issues and mandates • Prioritize together when you can
Backlog: Tips • Keep in Google Keep • Share with appropriate staff • Look for “chutes & ladders”
Big Indicators & Milestones: Recap • 12-month milestones— what accomplishment would mean real progress toward what we ultimately care about? • Big Indicator—stable, quantitative measure
Big Indicators & Milestones: When to Use • Planning major initiatives • “Are we making a difference in X?” • Avoiding sprawl & creating focus
Big Indicators & Milestones: Sharing • District level strategic planning • School-level Bulk change planning
Big Indicators & Milestones: Tips • Use an existing quantitative data source • Create it if you don’t have one—plan ahead • Be open to other ways of measuring
Roundtable Question 1. What improvement work are you focused on in the coming year? 2. What tools are you thinking about using to facilitate it?
Next Roundtable Wednesday, August 16 11am Central
1:1 Consultation Book your call at JustinsCalendar.com
Assignments—Module 7 • Freight Elevators • Meeting Backlogs • Backlog Management Tool Setup
Assignments—Module 1 • Initiative Inventory: Your School’s Work In Progress • Leadership Vision: Finding Your True North • Vision Plan: Setting 4 Types of Goals
Assignments—Module 2 • Staff Performance Rundown: Precheck vs. Enhanced Screening • Inventory: Staff Readiness for Change
Assignments—Module 3 • Curriculum, Instruction, and Assessment Approaches Inventory • Instructional Theory of Action
Assignments—Module 4 • Hat Rack—Major Roles & Areas of Responsibility • Big Levers: How I Impact Student Learning • Leadership ToA: Finding the Nuance
Assignments—Module 5 • Lean vs Bulk Change Inventory • Early Adopter Consultation Plan • HEAT Inquiry Cycle Plan • Improvement ToA
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