Cedar Springs Public Schools Roles of the Board Community Meeting Tuesday, April 19, 2016
Introductions & Background Scott Morrell Senior Facilitator- Michigan Association of School Boards Center Line Board of Education 2000-2008 MASB Board of Directors Chair-Macomb County School Board Association Presenter-MASB Annual Leadership Conference Written 5 CBA modules Facilitates 11 CBA classes Facilitated 15 districts-Strategic Planning Processes Executive Search Services
Michigan Association of School Boards MASB Mission The mission of the Michigan Association of School Boards is to provide quality educational leadership services for all Michigan boards of education, and to advocate for student achievement and public education
Michigan Association of School Boards MASB Role The Michigan Association of School Boards is a voluntary, nonprofit association of local and intermediate boards of education located throughout the State of Michigan. Our membership is comprised of 600+ boards of education, representing nearly all public school districts in the state.
Potholes • Electronic Communications • Confidential Information Handling – Executive Session – Board Information • Personnel Matters • Personal Health History (HIPPA) • Negotiations (PERA) • Student Discipline/Matters (FERPA)
Questions & Answers
The Governance Clock
Roles & Responsibilities CBA101 Introduction to Board Service Policy Making Policies spell out how the district will operate. They should be based on: The board's vision for the district Boards do not carry out a policy. The responsibility for implementing policy is delegated to the superintendent. Designating the Chief Executive Officer The board is responsible for: Recruiting Hiring Evaluating the performance of the superintendent
Roles & Responsibilities Planning, Goal Setting and Appraisal The shared community vision is translated into long-and short-range goals The board establishes the structure to: Accomplish the vision Is ultimately accountable for the appraisal of results Financial Resources The board approves and adopts the budget Much of the responsibility for establishing a structure for the district is affected by this budget Staffing and Appraisal The board is responsible for establishing policy that governs: Salaries and salary schedules Terms and conditions of employment Fringe benefits Leave In-service training
Roles & Responsibilities Instruction The board, working with the superintendent and staff, must: Set clear expectations or standards Adopt policies based on instructional programs. School Facilities The board is responsible for determining school housing needs and: Communicating those needs to the community Purchasing, disposing of, or leasing school sites Approving building plans that will: Support the educational programs
Roles & Responsibilities Students The board can accept, modify or reject policies recommended by the superintendent regarding school: Admissions Placement Promotion Attendance Expulsion Suspension Graduation Conduct Discipline Safety Health Services Food services Transportation services
Roles & Responsibilities Communication with Various Constituencies The board is responsible to maintain an ongoing two-way communication with: School staff Students Members of the community Advocacy Board members, both individually and collectively, need to serve as advocates for children. Adjudication and Investigation The board may have to hear appeals from staff members or students on issues which involve board policy implementation.
Roles & Responsibilities Establishing Bylaws The board is responsible for: Procedures for the operation of the board Election of officers Review and evaluate board operations and performances Establish and maintain effective board-superintendent relations General The Revised School Code and Laws Relating to Education contains certain responsibilities like: Hiring administrators Approving contracts Conducting open meetings Overseeing requests for information
Roles & Responsibilities The Board and Superintendent have very distinct and separate roles. Together they form the district's leadership team. Before an effective working relationship is established, a superintendent and board must develop a mutual understanding of their respective roles, then review and validate this understanding on a regular basis. As CEO of the school district, the superintendent is responsible for: Implementing policy set by the board Making recommendations to the board based on his/her best educational knowledge regarding: Personnel Curriculum Budget Informing the board of all vital matters pertaining to the school district Developing and maintaining an efficient and effective management system for the school district Delegating appropriate responsibilities and assigning duties to other employees of the district, but ultimately being accountable for their actions
What is the Role of the Board of Education? • Role of the Board of Education – Hiring and Evaluating Superintendent – Policy Development – Vision for the District – Budget-Visionary not Management • Employee(s) – ONLY THE SUPERINTENDENT
What is the Role of the Superintendent? • Role of the Superintendent – Day to Day operations of district – Chief Executive Officer (CEO) – Everything Else! • Employees – Every employee works for the Superintendent Together - They form the team that leads the district!
Division of Responsibilities School Board Superintendent FOCUS FOCUS – – End Result Means QUESTIONS TO BE ASKED QUESTIONS TO BE ASKED • • What? How? • • Why? When? • • How Much? By Whom? • How Well TOOLS TOOLS • – Mission Strategies • – Goals Procedures • – Policies Regulations • – Standards Assignments • – Linkages Documentation METHODS METHODS VOTE Recommend
Questions & Answers
The Trust Cycle Teamwork Communications (Shared Efforts) Trust Cycle Trust Shared (Shared Commitment) Understanding Predictability (Shared Expectations)
Who Do I Call Next? • Chain of Command • Community Concerns • Common Expectations • Shared GOALS!
Who DO I call? From time to time parents and community members have questions, concerns or even a problem that needs to be resolved. If your situation does not seem to be resolved, a follow-up call can be made to the person listed below: If you called: The follow up call should be made to: • Classroom Teacher Building Principal • Counselor Building Principal • Coaches Athletic Director • Secretary of the building Building Principal • Bus Driver Transportation Supervisor • Building Principal (on bus problem) Transportation Supervisor • Maintenance/Custodians Building Principal • Food Service Food Service Supervisor • Lunch Supervision Building Principal • Administrative Office Secretary Business Manager • Business Office Staff Business Manager • Athletic Director Building Principal • Technology Staff Technology Director • Building Principals Superintendent • Business Manager Superintendent • Technology Director Superintendent • Transportation Supervisor Superintendent
Open Meetings Act Prepared by: Brad Banasik MASB Legal Counsel All meetings of a public body (i.e., school board) must be open to the public. *A “meeting” is defined as the convening of a public body at which a quorum is present for the purpose of deliberating toward or rendering a decision on a public policy. *The Act does not apply to a social or chance gathering or conference where a quorum is present as long as board members in attendance do not collectively discuss matters of public policy. *An advisory committee composed of less than a quorum of the full board can also be a “public body” subject to the Act’s requirements.
Open Meetings Act- continued B. All decisions of a public body must be made at a meeting open to the public. C. All deliberations of a public body constituting a quorum of its members must take place at a meeting open to the public unless a closed meeting exception applies. D. Closed meeting exceptions to the open deliberations requirement: a. Considering the dismissal, suspension, or disciplining of an employee or student if a closed meeting is requested by the employee or student; b..Hearing complaints or charges brought against an employee or school board member per his or her request for a closed meeting; c. Considering a periodic personnel evaluation of an employee if he or she requests a closed session; d. Conducting strategy and negotiation sessions connected with a collective bargaining agreement; e. Considering the purchase or lease of property; f. Consulting with legal counsel regarding pending litigation; g.Reviewing applications for employment or appointment when the applicant requests confidentiality; and h. Considering material exempt from discussion or disclosure by law
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