Outline ✤ Rules of Procedure ✤ Introductions Informational Meeting ✤ Roles & Responsibilities ✤ Teamwork & Planning hosted by ✤ Building on the Past ✤ Locations The New Glarus Public Library ✤ Glarner Park Board of Trustees ✤ Current Site Plan Proposal ✤ Building Proposal June 30, 2016 ✤ Balancing Costs & Size ✤ Responses to Submitted Questions ✤ Questions & Answers ✤ Answers to submitted questions will be read ✤ New questions 1
Responses to questions Rules of Procedure for the Special submitted to the Library Board Library Board Meeting on June 14, 2016 will be available on the village website by tomorrow. 1. Library Board members have been asked to be polite, fair, and maintain an open mind. We would like to ask the same of the If a question is asked that is audience. very close to one already 2. The format is question and answer. Comments and debate will answered, we will summarize be discouraged so all questions can be addressed. 3. If we do not have the accurate data or statistic available to and refer you to the full answer a question, we reserve the right to answer that response online. question via the library website. 4. In order for an audience member to speak, they must stand when the previous speaker is finished, wait to be recognized by the Chair. 5. The speaker shall state his/her name before asking the question. 6. Audience members will refrain from personal or side conversations. 7. Comments and questions between library board members and members of the audience must first be recognized by the Chair. 2
Who is the Library Board? The Library Board consists of Seven people, working to support the seven members, appointed by enrichment of the community the Village Board for a term of three years Rules set by Wisconsin State Statutes, Chapter 43 The main role of the Library Linda Suzi Lexa Kevin Petra Jody Bob Board is to support the facility, Hiland Janowiak Speth Budsberg Streiff Hoesly Bergum President Vice President Secretary Treasurer Village Board Trustee Trustee operation, and services Liaison provided by the village and 90+ years teaching library staff for the municipal 11 years working in libraries library 8 Bachelor’s, 5 Master’s degrees 3 current or previous Village Trustees Mix of public and private work Long-term village and town residents A former NFL player, and a former Registered Nurse Above all, we love New Glarus, and are grateful for the support and generosity of the community 3
Village Board Roles Roles & Responsibilities ✤ Determines the village budget The limits of the Library Board’s Authority and levy ✤ Assesses taxes upon its The Library Board: residents Manages its budget ✤ Decides which village Makes requests of the Village Board departments receive resources ✤ Sets utility rates (PW/PS) Tracks and assesses library service patterns ✤ Determines zoning Predicts future service use patterns ✤ Presents referenda to voters ✤ Determines best use of village- Sets library hours of operation owned land Oversees fundraising ✤ “Owns & Administers” land on Assesses site suitability behalf of the library ✤ Makes final approval of plans Obtains bids for library construction via Plan Commission, Village Creates balanced project proposals Board Prepares site and building proposals Maintains Donor Privacy Policy The Library Board Does Not: Impose taxes Own, sell property independent of the village Create referenda 4
How Size Teamwork & Planning Projections Are Made An orchestra of input determines needs ✤ Space needs studies Library Director & Staff completed by library staff, Interact with patrons on daily basis SCLS building consultant Expert on community and use of resources using DPI standards ✤ Space needs worksheet Site Assessment Task Force (2001) determines appropriate size Assess buildings, land for appropriateness for library based on best practices and Rank locations based on score building code, standards for libraries SouthCentral Library System (SCLS) Building Consultant: ✤ Space includes collection Service included in membership space (print and non-print), Involved in all system expansion projects (many) computers, seating space, Makes projections based on collection use stats staff work spaces, meeting spaces, study rooms, Dimension IV Madison Design Group mechanical spaces Architects for project ✤ Building Program Statement Extract data from Building Program Statement to create concept (2012) compiled and used Generate final plans, final construction documents by architects to create building concept Maas Brothers Construction ✤ Library Board balances Construction Manager at Risk — Guarantees max. project price needs, building costs, funds Directs construction of building needed to support space 5
Building on the Past, A Solid Foundation How NGPL Serves this Community Over the past 10 years, the New Glarus Public Library: Greeted more than 130,000 visitors Checked out 795,000+ items Held 575+ children’s programs Enhanced the school district and day care resources Digitized local history that is searchable with Google Helped more than 90,000 patrons with information The New Glarus community supports a library that questions ✤ Welcomes all Provided 100,000+ internet sessions ✤ Honors our culture ✤ Offers outstanding programs Expanded access to thousands of e-books ✤ Encourages youth literacy ✤ Supports our aging residents ✤ Builds community partnerships On the average day in 2014, the New Glarus Public Library was ✤ Provides access to quality visited by 100 people, 200 items were checked out, and 100 information online sessions were hosted. 6
“I use the library as a resource for projects ideas for the children, Programs, Services, and Collections books to supplement my curriculum, and books to grow How NGPL Serves our Community my professional development… They don’t realize that there are Do People Still Use Libraries – YES!!! supplemental materials as well. If the library was able to move into Job Searching Music CDs a bigger space we could spend Print & E-Books s e Wireless Internet B s Reader Advisory e m time there exploring the library, o n a o i t r k a g M o s reading, and enjoying the space r C o P Genealogy Materials e Research Assistance n h g i i v without disturbing the other n l C d o i d r D M a e e n patrons. To do this we need a R ’ s T r o e Public Access Computers m Magazines & Newspapers y new building.” K m i u t s S -Corrine Hendrickson O n s l e i n c e a p D S a g Owner/Operator Corrine’s t n a b i t a e s e e M s Little Explorers in Downloadable Resources Preschool Story Times endorsement letter for ALA Best Small Library in America Children Teens Adults Families 7
Assessment Criteria Locations, Locations, Locations Access: Twenty-one sites assessed for a library (2001-2016) Does site allow safe vehicular & pedestrian access? Does site allow universal access? Capacity: Is exis8ng structure big enough? Is load bearing capacity at least 150 lbs/sq A? On-site parking & room for expansion? Enough land to support building, setbacks, landscape? Suitability/Desirability of Site: Is site centrally located? Is it in a nuisance-free environment? Is the site compa8ble with nearby services? Flexibility of Design: Is open, one-level design possible? Does site support a “library-friendly” configura8on? Space for outdoor programming? Site Availability: Is site available? Would selec8on remove property from the tax base? Are there other complica8ng factors to consider? Site-specific Criteria: Are there building restric8ons, or is the building on a historic preserva8on list? Is there space to allow for water reten8on? Site accessible during fes8vals? Is site in a floodplain? 8
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