Risk Assessment Webinar hosted by Alison Macklin
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Volunteers Organisations • Treated the same as employees for health and safety purposes. • Same expectations as employees to comply with health and safety systems and procedures. • Have clear roles and responsibilities and expectations of both employees and volunteers.
Carrying out a Risk Assessment To successfully complete these steps when carrying out a risk assessment, you should: • Walk around your premises if possible, noting what may cause a risk. • Check that hazards don’t pose a risk to particular employees. For example, a pregnant or disabled employee may need additional assessment. • Talk to your employees to hear their concerns and opinions about health and safety. • Make sure you have an accident book to check what previous work-related injuries and incidents there have been.
How to carry out a risk assessment The process of carrying out a risk assessment in your workplace can be broken down into a series of steps: 1.Identifying the hazards, by identifying what could harm employees when doing their job. 2.Identifying who might be harmed and how and highlighting the employees most at risk. 3.Assessing the risks and acting by deciding how likely it is that harm will occur and proposing changes to prevent it so far as reasonably practicable. 4.Making a record of your findings. If you employ five or more staff, it’s a legal requirement to have this in writing.
Identifying who might be at risk • In addition to spotting hazards, it’s important to identify who might be affected by each hazard and how. This includes employees and people outside your business that might not be in the workplace all the time, such as customers, visiting clients or contractors. • You’ll need to think about particular hazards in your business and the steps you should take to control, reduce, or prevent them so far as possible, depending on your company.
Different types of company hazards Whilst there will be a large focus on ensuring safety in relation to the potential spread of coronavirus, you should also be aware of other hazards that could affect your business, new wiring to manual handling, as you shift your working practices. Some examples of key hazards include: • Electrical or mechanical equipment • Falling objects • Fire • Hazardous substances • Manual handling • Slips and trips
Risk Assessment • A careful examination of what in your work could lead to harm to determine if you have done enough or need to do more • Document significant findings if 5 or more employees • Suitable and sufficient • Controls – so far is reasonably practicable (balance cost/time/effort versus risk)
Review your risk assessments • Reviewing your risk assessment regularly to make sure it’s still fit for purpose is important, especially when making changes to how you work or purchasing new equipment. • Carrying out the right risk assessment for your company is crucial in making sure you have checked and considered everything you should that’s specific to your business. This helps ensure the day-to-day health and safety of your employees and anyone involved in your business, which is important as we slowly transition back to business.
Risk Assessment General
My risk assessment
My risk assessment
Example Risk Assessment
Example Risk Assessment
Examples and templates • https://www.hse.gov.uk/risk/controlling- risks.htm
Staff and Volunteer Training • Risk Assessment • Volunteer Management • Fire • Manual Handling • Working at Height • Lone Working • Chemicals and Substances • Practical training in use of equipment
Fire Risk Assessment • Needs to be carried out by a competent person • Consideration of fire triangle • Consideration of shop operations • Control measures required to reduce the risk
Fire – Physical Controls • Decided on through risk assessment and appropriate guidance and standards • Detection and warning system • Emergency lighting • Signage • Fire fighting equipment • Fire exits • Fire doors
Fire Doors • Must NOT have anything hanging on them Must not be wedged open • This damages the fire doors and stops them closing properly
Fire – Operational Controls • Fire evacuation procedures • Fire triangle management – fuel – heat – oxygen • Inspection, maintenance and testing regimes required (local and national/by contractors)
Legionella • Risk assessment carried out by a competent person • Water source? • Tank or mains fed • Map water routes and outlets • Monthly temperature checking Are all shops simple mains fed water systems and therefore no risk? Are all toilets and sinks being used regularly?
Electrical Safety • Mains wiring testing • Portable appliance testing (PAT) • Cable management • Significant reduction in extension lead use • Ban on personal/donated electrical item use • Fault reporting
Security • Security of staff, stock and cash • Build in security measures such as: • Panic alarm • Safe • Shutters • Enforced / security accessed doors • Valuables cabinet / personal lockers • Design out blind spots in the sales area
Health and Safety Noticeboard • Health and Safety Policy Statement • Employers Liability Insurance • Fire Evacuation Plan • • First Aid and Emergency Information • HSE Health and Safety Law Poster • Incident Reporting Procedures
Shop Floor Hazards • Slips and trips • Verbal and physical abuse • Animals and pets • Falling stock • Shelving/racks not secured • Children
First Aid • First aid supplies Checked and • restocked regularly • No unauthorised items (medications) • First aider(s) appointed • Formal first aid training
Chemicals and Substances • Limit range of substances • If possible agree list of products and brands ! (and stick to it) • Obtain material safety data sheet • Carry out CoSHH assessment for hazardous substances • Training to include NOT bringing them in from home to save the organsation money or because they like their ones better
Manual Handling • Minimise where possible • Handling aids – trucks, trollies • Provide training • Check condition of equipment
Working at Height • Store at low levels to avoid working at height (where possible) • Provide suitable equipment – step ladders and kick stools • Sensible footwear • Check condition of equipment regularly
Consequences • Organisations owe a duty of care to individuals affected by their business (employees, volunteers, customers and suppliers) • Individuals have the right to claim compensation where they can prove an organisation has been negligent, and as a result they have suffered injury • Organisations must have Employers Liability insurance. • Public and product liability insurance are also advisable
External Agencies • Environmental Health Officers -Enforce health and safety, food safety and some waste legislation ! • Fire Officers - Enforce fire safety legislation • • Trading Standards Officers -Enforce product and consumer safety legislation • All have the authority to conduct unannounced visits, investigate incidents and complaints and prosecute Train employees and volunteers how to handle these visits
Prepare, Inform, Prevent and Recover
Official poster to go on display
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