RFID Equipment Tracking System Presented by Bryan Hynd
Content of Presentation • The Challenge • RFID Technologies • Forth Valley Solution • Installation • Benefits
Forth Valley Royal Hospital • 860 bed Hospital • Size of 9 football pitches • 16 operating theatres • 4500 rooms • 25 wards • PFI Build
The Challenge
Technology Overview – Active ~ Passive Passive tags have no internal battery and require power from a reader to excite the tag. (typical read range from cm up to a few metres) Active tags contain a power source - usually a battery, they communicate at regular intervals ( beacon or chirp rate ) and can have read ranges of up to several hundred meters.
What type of location? Presence Choke-point Real-time Location There are 12 wheelchairs in the north Bed X has entered the Infusion Pump X is in room 219 wing of floor 2 Operating Room
The Solution - How does it work? • Use of both Active and passive RFID tags • Active readers are installed throughout all clinical areas of the hospital • Technical staff carry PDA’s with a RFID reader • A passive RFID trolley or hand held reader used by technical staff to read passive tags • A Virtual Library
How Does it work? Each tag sends out a signal every 20 seconds Passive readers send the data to the RFID Software The RFID software and the Equipment Management Database update each other with location and service information
How Does it work? • All staff can search for equipment via a website • Technical staff can see on the PDA quickly the equipment due for service
Installation • Initial Installation of 5 fixed readers ( 1 ward and Medical Physics Workshops) • 10 hand held PDA’s • 1000 active RFID tags • Integration of RFID tracking System and Equipment Management database • Initial purchase cost £80,000
Installation Challenges • PFI Hospital Site Forth Valley Network • Utilizing Existing network infrastructure Fixed networked RF reader (PoE) • Establishing integration Optimum location for Fixed Readers • Locating devices to be fitted with RFID Active tags
Installation Continued • Additional fixed readers purchased to allow full coverage of clinical areas • 1,000 additional active tags purchased • 14,000 passive tags and RFID trolley purchased (Scottish Government Funding) • Commenced passive tagging of equipment • Roll out of tracking system to clinical staff
Location Data - Wards Wards have been slit into 4 areas
Benefits so Far • 75 syringe drivers removed from service (£134,370) • Removed 8 PCA syringe drivers from service (£24,441) • Avoided the purchase of 6 infusion pumps (£23,472) • Avoided the purchase of 3 neonatal syringe Drivers (£6,116) • Avoided the purchase of 12 bladder scanners (£97,200) • Avoided the purchase of 5 humidifiers (£7,565) • Avoided the Purchase of 50 T34 pumps (£50,000)
Benefits - continued • Improved management of beds • Reduction in ad hoc rentals of equipment • Increased efficiency of technical staff • Ability to provide full equipment management service to community hospitals • Improved compliance of Planned Maintenance Programmes • Reduced time for clinical staff locating equipment • Better equipment utilization • Improved inventory accuracy • Reduction in delays for porters moving patients • Increased ability to fund capital replacement programme • IT now using the system to track mobile devices • Improved asset management
Potential Future Developments • Extend tracking system to community Hospitals • Patient tags • Tracking of foam mattresses • Introduce Point of care ultrasound Virtual Library • GS1 compliance
Summary • Equipment to the value of £360,000 removed from service / not purchased • Improved Asset Management • Improved Governance • Increased Ability to deliver equipment replacement programme • Increased Patient Safety • Releasing time to care • Increased efficiency of technical staff • Increased ability to deliver planned maintenance schedule throughout Forth Valley • Increased Equipment Management Service in the Community Setting
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