Revenue Contract Solicitation (RCS) AVN RCS 17-006 Pre-Response - PowerPoint PPT Presentation

Revenue Contract Solicitation (RCS) AVN RCS 17-006 Pre-Response Meeting May 11, 2017 Gioia Bufkin, Buyer Procurement Officer

NO CONTACT PROVISION Section 43-34 & 43-36 of the City Code RESPONDENTS THAT VIOLATE THIS POLICY WILL BE DISQUALIFIED TRANSPARENCY POLICY IS IN EFFECT

Questions & Answ er (Q& A) Written questions only!  Some answ ers available today  Submit questions in w riting  All answ ers published on w eb via addendum NOTE : Responses to written answers supersede verbal answers

Q&A DEADLINES Submit questions by May 18, 2017  Due: 11:00 a.m. local Phoenix time  Email: Gioia.Bufkin@phoenix.gov Answers available by May 25, 2017  https://www.phoenix.gov/solicitations/10833

RESPONSE SUBMITTAL DEADLINE Thursday June 8, 2017 @ 11:00 a.m. (local Phoenix time) Late offers will be disqualified.

Response Submittal Location City of Phoenix Aviation Department Building 2485 East Buckeye Road, Phoenix, AZ 85034

Minimum Qualifications  Each Respondent is required to have at least one of the following within the past 5 years:  Two (2) or more continuous years or  Two (2) or more continuous years of senior or executive management  Three (3) or more continuous years - management staff member or executive officer

Contract Term  Three (3) years  With two (2) one-year renewal options

Response Guarantee  $2,500  Must be a cashier’s check payable, without condition or restrictive endorsement, to the City of Phoenix

Response Limitation  One (1) per Respondent or Business and from any affiliates  Multiple Responses will be non-responsive

Established Business  Arizona Corporation Commission (ACC) Registration  Prior to the award of the lease

Airport Security  All individuals assigned to work at the airports must:  Pass fingerprint-based Criminal History Records Check  Federally-Mandated Security Threat Assessment  Aviation-issued security credentials or badge

Scope of Work 1. 37 Machines – 13 locations PHX, DVT & GYR  Locations and machines based on current placement  Creative options are encouraged  Concepts should meet employee needs

SCOPE OF WORK 2. Flexibility to increase/decrease machines or locations  Provide creativity on type of machines

Scope of Work 3. Service offerings  Cold Beverage (non-alcoholic)  Snacks and convenience meal items  Cold Foods (freezer meals, ice cream)  Prohibited items: medication, alcohol, tobacco, electronics, gambling items

Scope of Work 4. Micro Market Opportunity Aviation Department Office Building  Building hours: M-F, 8:00 a.m. - 5:00 p.m.  Space for the equivalent of 5 machines  Potential for camera/data lines

Scope of Work 5. Clear pricing – must accept 3 major credit cards 6. Airport Only, non-public areas  Over 900 Aviation Employees  The Phoenix Airport System is a 24-7 Operation

Scope of Work 7. Subcontractors must be identified 8. City will only provide electricity

Rent  20% Vending Machine Gross Sales  13% Micro Market Gross Sales* (*if applicable)

Vending Machine Locations  13 Non-public facing individual locations • 4 – Airside Locations • 9 – Landside Locations  Initially 37 machines Adjustments to the number of locations and machines will be implemented as needed.

Vending Machine Locations (Continued) 21

Response Instructions  Response Instructions  One (1) Original Copy,  Five (5) Hard Copies,  One (1) Electronic Copy

Compiling Response  Responses are limited to seventy-five (75) pages, double sided, letter size pages in 12 pt. Arial font .  Tab 1 – Table of Contents  Tab 2 – General Information  Response guarantee  Business References  Conflict of Interest and Solicitation Transparency Disclosure Form  Notarized Affidavit

Compiling Response  Tab 3 – Experience and Qualifications  Tab 4 – Concepts  Tab 5 – Management/Operations Plan  Tab 6 – Marketing Plan  Tab 7 – References (use attachment D)

Evaluation Criteria POINT RANGE CATEGORY Experience and Qualifications (0 - 250 points) of Respondent Concepts (0 - 250 points) Management/Operations Plan (0 - 250 points) Marketing Plan (0 - 150 points) References (0 – 100 points)

Insurance Requirements  General Liability $1 Million  Automobile Liability $5 Million  Required when Contractors drive airside.