Return to Learning Fall 2020 July 27, 2020 1
REQUIREMENTS, GUIDANCE AND RESOURCES LONG RANGE FACILITIES PLANNING Public Health Madison & Dane County Dane County Emergency Management TIMELINE Wisconsin Dept. of Health Services Wisconsin Dept. of Public Instruction (DHS) (DPI) Wisconsin Association of School Wisconsin Association of School District Administrators (WASDA) Boards (WASB) Centers for Disease Control (CDC) American Academy of Pediatrics (AAP) Harvard Schools for Public Health Risk ...and more Reduction Strategies for Reopening Schools 2
PHMDC SCHOOL 2020-2021 REQUIREMENTS LONG RANGE FACILITIES PLANNING Public Health Madison & Dane County issued K-12 School Requirements During COVID-19 on July 15, 2020. TIMELINE ● The document outlines safety requirements should schools reopen. ● Requirements include: a. Develop written policies and procedures for hygiene, cleaning, and protective measures b. Develop and implement a written action plan for a COVID-19 outbreak at the school. This plan must include a strategy to communicate school closures, return to virtual learning, or other time sensitive issues. 3
PHMDC SCHOOL 2020-2021 REQUIREMENTS Schools must abide by the following: LONG RANGE FACILITIES PLANNING Develop and implement a written protective measure policy and procedure that includes: TIMELINE 1. Ensuring students ages 5 and up wear face coverings indoors and on buses. 2. Ensuring employees are provided with and wear a face covering indoors and on buses. 3. Ensuring students and employees with face coverings are at least six (6) feet from other students and employees to the greatest extent possible. 4. Ensuring students and employees with face coverings are at least six (6) feet from other students and employees on buses to the greatest extent possible. 5. Ensuring that students who cannot wear a face covering maintain at least six (6) feet distancing at all times from other students and maintain six (6) feet distancing from employees to the greatest extent possible. 6. Ensuring that employees who cannot wear a face covering maintain at least six (6) feet distancing at all times from other employees and maintain six (6) feet distancing from students to the greatest extent possible. 4
GUIDING PRINCIPLES FOR REOPENING LONG RANGE FACILITIES PLANNING 1. We must be flexible and willing to refine processes and procedures as necessary. 2. TIMELINE We must do everything we can to keep our students, staff, and community physically safe. Safety decisions and protocols will be data driven; we will rely on guidelines and requirements set forth by the Center for Disease Control, Wisconsin Department of Health Services, and Public Health Madison Dane County. 3. Caring for the social-emotional and mental health and the general wellbeing of students and staff is vital. 4. Student learning is a priority; whether in-person or virtual, lessons must be equitable and high quality. 5. We will seek feedback from teachers, staff, families, and students. 5
PLANNING PROCESS LONG RANGE FACILITIES PLANNING ❖ MG Fall Planning Core Team meetings - weekly through June and July TIMELINE ❖ Building Admin/Coordinators & Leadership Teams Feedback Loop ❖ Family & Staff surveys - Virtual Learning (June) and Return to School (July) ❖ Instructional Models options survey and feedback from MG Teachers (July) ❖ Board Reports - June and July 6
INSTRUCTIONAL OPTIONS LONG RANGE FACILITIES PLANNING Three instructional options have been prepared so that we are able to respond fluidly to changing environments in our classrooms, our schools, and our community. TIMELINE ❖ Option 1 - Virtual Learning for All: an enhanced “Virtual Learning 2.0” ❖ Option 2 - Hybrid Model: students split in two cohorts to reduce capacity in schools; students learning in-person two days a week and virtually three days a week ❖ Option 3 - In-person Learning for All, following all health/safety guidelines 7
Safety, Consistency, and Quality Considerations LONG RANGE FACILITIES PLANNING Safety : Although we can do our best to try and minimize and mitigate exposure, bringing students and staff together in buildings elevates the risk of contracting the disease. We all have the same desire to be in-person with each other. TIMELINE However, we are not willing to increase the risk of infection for any of our staff or our students and their families in order to implement a hybrid option when we have a safer (virtual) option that will still allow for continuity of instruction. Consistency (Continuity of Learning) : We know routines are important for families and for schools. With virtual instruction, we can provide consistent delivery of instruction without interruption due to possible quarantines of teachers and students from exposure to or infection of Covid-19. This would allow families to set up schedules that are predictable and constant and avoid having families need to respond to potentially unpredictable and ongoing 14 day quarantines when teachers are unavailable or students must remain home because of exposure to or contraction of Covid-19. Quality : We are confident in our ability to improve interaction/engagement by including synchronous options for students in virtual learning, which we were unable to provide in the spring. We have used this approach with summer school; both teachers and students reported feeling more connected and experiencing more positive learning outcomes because of synchronous expectations. In addition, we are implementing common learning management platforms for elementary (SeeSaw) and for secondary (Canvas) to assist with organization of courses, lessons, and assignments. 8
FALL 2020 - RETURN TO LEARNING LONG RANGE FACILITIES PLANNING After weighing many factors, including guidance from local, state and national health experts, responses from families and staff through surveys and staff meetings, and regular consultation with area districts, we have TIMELINE determined that it would not be safe to begin the school year in person, even using a hybrid model. We have made the difficult decision to begin the 1st quarter of 2020-21 with virtual learning for all (enhanced Virtual Learning 2.0), with continued monitoring and evaluation regarding each subsequent quarter of the school year. Per policy 8220, school buildings and facilities will remain closed except to essential personnel. Virtual Learning 2.0 is enhanced by using what we learned from emergency virtual learning, from summer school, and from staff and family survey feedback. Enhancements to this iteration of virtual learning include the following: ❖ Increased synchronous instruction and interaction with peers and teachers ❖ Attendance and participation expectations for students; grading and progress reporting by staff ❖ Focus on social-emotional learning, relationship building, and mental health monitoring 9
CONTINUED PLANNING & PREPARATION LONG RANGE FACILITIES PLANNING The MGSD Fall Planning Core Team will continue to prepare responses that may be necessary throughout the 2020-21 school year, including the following: TIMELINE ❖ Providing teachers with training on Canvas and SeeSaw and other tools that increase effective virtual teaching and learning. Student/Family training on tools is being planned as well. ❖ Continued virtual lesson development by co-planning teacher teams. ❖ Planning with staff to intentionally address social-emotional learning and mental health needs. ❖ Planning for meal distribution and working with the community to support childcare needs. ❖ Continued planning for reducing barriers to access, including technology device updates, wifi hotspots, and providing devices for all students 4K-12. ❖ Continued planning for the hybrid learning model, including safety measures, transportation, and student cohort and staff schedules. ❖ Finalizing a process to determine limited in-person instruction as necessary for students with disabilities or other students with specialized needs. 10
MGSD INSTRUCTIONAL MODEL FLOWCHART Virtual Learning 2.0 for All ● Increased synchronous instruction and Continuous Monitoring interaction with peers and teachers ● Ongoing consideration of ● Attendance and participation expectations requirements and status from for students; grading and progress reporting PHMDC, DHS, and other sources by staff of guidance ● Focus on social-emotional learning, relationship building, and mental health monitoring Phased Opening with Family Continuous Monitoring Choice ● Ongoing consideration of ● Hybrid cohorts when safe requirements and status from ● Continue Virtual 2.0 PHMDC, DHS, and other sources of guidance *All scenarios are interdependent on a variety of factors. Full Return of all students, teachers, and staff We must remain flexible and willing to refine plans and ● Likely with restrictions or requirements processes as necessary. 11
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