Results-Oriented Accountability for Grants: The Office of Management and Budget and the Future of Federal Grants Management Brette Fishman and Farrah Pappa BruMan Spring Forum May 8, 2019
Overview OMB AND G RANTS I NTRODUCTION TO THE P RESIDENT ’ S M ANAGEMENT A GENDA R ESULTS -O RIENTED A CCOUNTABILITY FOR G RANTS C ROSS A GENCY P RIORITY G OAL S TAY I NFORMED 2
OMB and Grants About: OMB serves the President in overseeing the implementation of his vision across the Executive Branch Mission: OMB’s mission is to assist the President in meeting his policy, budget, management, and regulatory objectives and to fulfill the agency’s statutory responsibilities Critical Processes: 1. Budget development and execution. 2. Management, including oversight of agency performance, human capital, Federal procurement, financial management , and information technology. 3. Regulatory policy, including coordination and review of all significant Federal regulations by executive agencies. 4. Legislative clearance and coordination. 5. Executive Orders and Presidential Memoranda. 3
OMB and Grants cont. Office of Federal Financial Management Mission Responsibilities Develop and implement coordinated • Implement financial management policy with Federal Chief Financial improvement priorities Officers to assure that Federal • Establish government-wide financial financial management practices management policies of executive support effective delivery of service agencies across the United States Federal • Carry out the financial management government functions of the CFO Act Grants 4
Intro to the President’s Management Agenda The President’s Management Agenda (PMA) is a long-term vision for modernizing the Federal Government The PMA seeks to improve the ability of agencies to: • Deliver mission outcomes, • Provide excellent service, and • Effectively steward taxpayer dollars on behalf of the American people 5
Intro to the President’s Management Agenda Cross-Agency Priority (CAP) Goals have been established to drive implementation of the President's Management Agenda (PMA). These Goals tackle critical government-wide challenges through the three Key Drivers of Transformation under the PMA. K EY D RIVERS OF T RANSFORMATION Across all CAP Goals, Government modernization will be rooted in the intersection of transforming technology, data, process, and people rather than working in silos. 6
Intro to the President’s Management Agenda
Results-Oriented Accountability for Grants Cross Agency Priority Goal Maximize the value of grant funding by applying a risk-based, data driven framework that balances compliance requirements with demonstrating successful results for the American taxpayer. G OAL S TATEMENT For more detailed information on the Grants CAP Goal visit us on Performance.gov
Results-Oriented Accountability for Grants Cross Agency Priority Goal Enhance: • Mission • Meeting program objectives • Performance Reduce: • Burden • Duplication of effort • Non-value add requirements and activities
Results-Oriented Accountability for Grants Cross Agency Priority Goal Strategies Standardize Business Processes & Data Build Shared IT Infrastructure Manage Risk Achieve Program Goals & Objectives 10
Results-Oriented Accountability for Grants Cross Agency Priority Goal Strategies Standardize Business Processes & Data: Standardize grants management business processes & identify, operationalize, standardize, & link data. Build Shared IT Infrastructure : Use standard business processes & data to identify opportunities to build shared solutions that reduce burden & improve the user experience. Manage Risk : Leverage data, including data from annual audits, to assess & manage recipient risk. Achieve Program Goals & Objectives: Hold recipients accountable for good performance practices that support achievement of program goals & objectives; & streamline burdensome compliance requirements for those that demonstrate results. 11
Strategy 1: Standardize Business Processes & Data Standardize Business Processes & Data: Standardize grants management business processes & identify, operationalize, standardize, & link data. O BJECTIVES • Develop a government-wide business process and standards for grants management • Work products will inform future shared IT infrastructure solutions for grants • Reduce recipient burden and support faster and more transparent decision making K EY M ILESTONES Develop a comprehensive map of grants management core capabilities. Solicit public comments on core grants management data. Standardize core grants management data. Develop and execute a plan for government-wide grants management data standards implementation. 12
Strategy 2: Develop Shared IT Infrastructure Build Shared IT Infrastructure : Use standard business processes & data to identify opportunities to build shared solutions that reduce burden & improve the user experience. O BJECTIVES • Use standard business processes and data to identify opportunities to build shared solutions that reduce burden and improve the user experience • Develop shared solutions that will increase access to and use of data to support powerful analytics • Leverage data analytics to inform risk-based performance management K EY M ILESTONES Draft Risk Management Business Capabilities Conduct Single Audit and Risk Management Industry Demonstration Days Develop single audit and risk management common solution prototype Draft plan for implementation of standardized single audit and risk management solution for grants management 13
Strategy 2: Develop Shared IT Infrastructure – Success Story Build Shared IT Infrastructure : Use standard business processes & data to identify opportunities to build shared solutions that reduce burden & improve the user experience. 14
Strategy 3: Manage Risk Manage Risk : Leverage data, including data from annual audits, to assess & manage recipient risk. O BJECTIVES • Identify practices and data tools to enable agencies to incorporate performance into their grant award operations • Assess current capabilities and pilot promising strategies • Develop a framework so other agencies can leverage these practices K EY M ILESTONES Draft Risk Management Framework Develop draft 2019 Single Audit Compliance Supplement framework Issue streamlined 2019 Single Audit Compliance Supplement 15
Strategy 4: Achieve Program Goals & Objectives Achieve Program Goals & Objectives: Hold recipients accountable for good performance practices that support achievement of program goals & objectives; & streamline burdensome compliance requirements for those that demonstrate results. O BJECTIVES • Hold recipients accountable for good performance practices • Identify opportunities to leverage risk management to alleviate select compliance requirements for recipients with strong performance practices • Focus initial efforts on surveying and piloting promising performance practices that may be scaled in the future K EY M ILESTONES Conduct survey to identify promising performance practices Identify emerging and innovative practices that are ripe for pilot testing 16
Stay Informed! OMB NEEDS YOUR HELP TO IMPROVE OUR GRANTS COMMUNITY T HERE WILL BE UPCOMING WAYS TO GET INVOLVED J OIN OUR L ISTSERV T ODAY ! Join by sending an email to grantscommunity-subscribe- request@listserv.gsa.gov 17
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