Research Town Hall May 13, 2020
To Town Hall Panelists Susan Meyn Jennifer Pietenpol, PhD Lori Rolando, MD, MPH, FACOEM Gordon Bernard, MD Senior Director Executive Vice President Director Executive Vice President Office of Research for Research Occupational Health for Research Jeanne Wallace, DVM Russell Rothman, MD Kevin Warren, MS, CHMM Vice President Senior Vice President Senior Director Animal Care Population & Public Health Environmental Health & Safety
VUMC will issue institution-wide notifications regarding the date for commencing any and each Phase . Multi-phase Aligned to Plan for • Roadmap for Reopening Nashville • VUMC clinical enterprise policies covering SARS-CoV-2 Research infection control and monitoring Activities Any negative trends in SARS-CoV-2 infection in any area will be rapidly addressed with appropriate biosafety measures; and, that area may be required to return to a more restricted phase Key Ke If metrics of SARS-CoV-2 infection and health system capacity Principles Pr change significantly, VUMC may be required to re-impose restrictions on non-clinical activity. Leaders must develop a shutdown contingency plan in case needed to rapidly reduce activities www.vumc.org/oor/contingency-and-continuity-planning-vumc-research-labs-and-cores www.vumc.org/oor/sites/default/files/access_controlled_files/Research%20Rampup%20Communication_V5_05052020-2.pdf
• Observe strict physical distancing > 6ft , and frequent hand hygiene Multi-phase • Leaders will continuously assess personnel physical distancing • All employees must monitor for COVID-19 symptoms Plan for • Cloth masks must be worn in VUMC public areas Research • Virtual meeting applications are encouraged • Current proposed guidelines apply to campus-based and off-site Activities research activities • Employees 65 years or older, or with high-risk factors related to COVID-19, should continue to work from home Sa Safety • Most “ dry lab ” research and research administrative support activities should continue work from home as much as possible Practices Pr • Clinical/human participant research is subject to leadership review and approval www.vumc.org/oor/contingency-and-continuity-planning-vumc-research-labs-and-cores www.vumc.org/oor/sites/default/files/access_controlled_files/Research%20Rampup%20Communication_V5_05052020-2.pdf
VUMC Multi-phase Plan for Research Activity Ramp Up Phase 1^ Phase 2^ Phase 3^ Phase 4 Research capacity First-step expansion, prioritizing Next-step expansion prioritizing A further expansion of All research that can be extramurally-funded*, wet-bench extramurally-funded*, wet-bench extramurally- and intramurally- safely conducted with and human participant research and human participant research funded research, which can be appropriate precautions activities, which can be conducted activities, which can be conducted conducted safely with physical safely with physical distancing and safely with physical distancing and distancing and universal COVID- universal COVID-19 precautions ( up universal COVID-19 precautions 19 precautions ( up to 100 % to 50% capacity) ( up to 75 % capacity) capacity) *Inclusive of early career faculty *Inclusive of early career faculty supported by intramural funds supported by intramural funds Remote training Continued implementation and Continued implementation and Continued implementation and Continued implementation creation to support remote activities creation to support remote creation to support remote and creation to support and programs activities activities remote activities Gatherings If physical distancing can be If physical distancing can be If physical distancing can be Allow larger gatherings, if achieved, allow gatherings of up to achieved, allow gatherings of up achieved, allow gatherings of up safe, and with size to be 10 people to 50 people to 100 people determined Work from home Most “dry lab” research should Most “dry lab” research should Most “dry lab” research should Work from home is continue to take place remotely at continue to take place remotely at continue to take place remotely optional, and the use of home and administrative support home and administrative support at home and administrative masks in public is optional staff should continue to work from staff should continue to work from support staff should continue to home to the extent possible home to the extent possible work from home to the extent possible ^Cloth masks must be worn in public areas of the medical center. Research cores/shared facilities are considered public areas. If performing human participants research and engaged with patient care, appropriate clinical PPE must be worn as per clinical enterprise protocols.
Clinical Research Reopening Guidelines • Re-opening of a given study requires approval by the Department Chair, Division Chief and/or Patient Care Center (PCC) Director, whichever is most appropriate • The specific area where the study is to re-open must approve, e.g. the cath lab or the cardiology clinic where the study patients will appear • Assurance that re-opening of the study does not generate a situation in the clinic that impacts patient safety during this time of physical distancing and/or PPE considerations Link to detailed research reopening guidance: https://www.vumc.org/oor/sites/default/files/access_controlled_files/Research%20Rampup%20Comm unication_V5_05052020.pdf Link to patient management issues: https://www.vumc.org/coronavirus/sites/default/files/COVID%20Documents/Guidance%20for%20Clea rance%20of%20COVID%20%2B%20Patients%20v.2.pdf
VUMC Multi-phase Plan for Research Activity Ramp Up Phase 1^ Phase 2^ Phase 3^ Phase 4 Research capacity First-step expansion, prioritizing Next-step expansion prioritizing A further expansion of All research that can be extramurally-funded*, wet-bench extramurally-funded*, wet-bench extramurally- and intramurally- safely conducted with and human participant research and human participant research funded research, which can be appropriate precautions activities, which can be conducted activities, which can be conducted conducted safely with physical safely with physical distancing and safely with physical distancing and distancing and universal COVID- universal COVID-19 precautions ( up universal COVID-19 precautions 19 precautions ( up to 100 % to 50% capacity) ( up to 75 % capacity) capacity) *Inclusive of early career faculty *Inclusive of early career faculty supported by intramural funds supported by intramural funds Remote training Continued implementation and Continued implementation and Continued implementation and Continued implementation creation to support remote activities creation to support remote creation to support remote and creation to support and programs activities activities remote activities Gatherings If physical distancing can be If physical distancing can be If physical distancing can be Allow larger gatherings, if achieved, allow gatherings of up to achieved, allow gatherings of up achieved, allow gatherings of up safe, and with size to be 10 people to 50 people to 100 people determined Work from home Most “dry lab” research should Most “dry lab” research should Most “dry lab” research should Work from home is continue to take place remotely at continue to take place remotely at continue to take place remotely optional, and the use of home and administrative support home and administrative support at home and administrative masks in public is optional staff should continue to work from staff should continue to work from support staff should continue to home to the extent possible home to the extent possible work from home to the extent possible ^Cloth masks must be worn in public areas of the medical center. Research cores/shared facilities are considered public areas. If performing human participants research and engaged with patient care, appropriate clinical PPE must be worn as per clinical enterprise protocols.
Cores are transitioning to Phase 1 operations throughout May. Cores and Cloth masks must be worn in VUMC public areas including research Shared cores/shared facilities, which are considered public areas. Resources Users should contact facility managers in advance to plan for core- specific guidance and restrictions. ------ Cores may: Phase 1 • Reduce onsite staffing to ensure physical distancing > 6ft, which could affect turnaround time Transition • Prioritize COVID-19 related projects • Require documentation of Biosafety Officer approval before accepting new projects/samples www.vumc.org/oor/contingency-and- • Restrict user access to core lab or equipment, wholly or in part continuity-planning-vumc-research- labs-and-cores • Require users to sanitize equipment, workstations before/after use • Require users to supply their own PPE and adhere to other biosafety www.vumc.org/oor/institutional- requirements as applicable research-shared-resources-and-core- • Temporarily suspend services in response to capacity constraints facilities
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