REQUEST FOR PROPOSALS: : APPOINTMENT OF AN ATTORNEY FOR CCMA - PDF document

______________________________________________________ REQUEST FOR PROPOSALS: : APPOINTMENT OF AN ATTORNEY FOR CCMA PRESENTATION. REFERENCE NO: RFP 22 22 – 2020/21 Issued b by: ECRDA 14 St Helena Road Infinity Place Beacon Bay EAST L LONDON Name o of Tenderer/Bi Bidder: ____________________________________________________________ Total Bi Bid Price: ________________________________________ Co Compulsory Br Briefing S Session: No No Bi Bid is issue d date: 03 A AUGUST 2020 Closing D Cl Date te: 05 A AUGUST 2 2020 Cl Closing Time: 14 14h15 15 1

CONTENTS DEFINITIONS ................................................................................................................................................. 3 SECTION A ..................................................................................................................................................... 5 1. Background: Bid Process ....................................................................................................................... 5 1.1 Introduction ...................................................................................................................................... 5 1.2 Bid Specific Conditions ...................................................................................................................... 5 1.2.2 .............................................................................................................................................................. 6 1.3 Bid Enquiries ..................................................................................................................................... 7 1.4 Contracting ............................................................................................................................................. 7 1.5 Important to Note ................................................................................................................................... 7 SECTION B ..................................................................................................................................................... 8 2. AUTHORITY TO SIGN ............................................................................................................................. 8 SECTION C ................................................................................................................................................... 10 3. SCOPE OF SERVICES ................................................................................................................................ 10 3.1 TERMS OF REFERENCE FOR LEGAL SERVICES ........................................... Error! Bookmark not defined. SECTION D ................................................................................................................................................... 10 4. EVALUATION PROCESS AND CRITERIA .................................................................................................... 11 SECTION E ................................................................................................................................................... 13 5. Technical Information ............................................................................................................................. 13 5.1 Documentation to be submitted by interested Bidder - Specific .......................................................... 13 5.2 Contractual Requirements .................................................................................................................... 13 5.3 Consideration of Bids ............................................................................................................................ 13 5.4 Duration of the Contract ....................................................................................................................... 13 SECTION F ................................................................................................................................................... 14 Table 1: Compulsory returnable documents that must be submitted for Pre-qualification ....................... 14 SECTION G: STANDARD BIDDING DOCUMENTS .......................................................................................... 15 SECTION G ................................................................................................................................................... 33 GENERAL CONDITIONS OF CONTRACT ........................................................................................................ 33 CONTRACT FORM - RENDERING OF SERVICES ............................................................................................ 47 2

DEFINITIONS In this bid, unless the context indicates otherwise, any word or expression to which the meaning has been assigned must bear the meaning so assigned- a) a) “Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No.5 of 2000) unless the context indicates otherwise; b) b) “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies; c) c) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of services, works or goods, through price quotations, advertised competitive bidding processes or proposals; d) d) “business day” means an official working day of the week between and including Monday to Friday and which excludes public holidays and weekends; e) e) “comparative price” means the price after the factors of a non-firm price and all unconditional discounts that can be utilized have been taken into consideration; f) f) “consortium or joint venture” means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract; g) g) “contract” means the agreement that results from the acceptance of a tender by an organ of state; h) h) “designated sector” means a sector, sub-sector or industry that has been designated by the Department of Trade and Industry in line with national development and industrial policies for local production, where only locally produced services, works or goods or locally manufactured goods meet the stipulated minimum threshold for local production and content; i) i) “firm price” means the price that is only subject to adjustments in accordance with the actual increase or decrease resulting from the change, imposition, or abolition of customs or excise duty and any other duty, levy, or tax, which, in terms of the law or regulation, is binding on the contractor and demonstrably has an influence on the price of any supplies, or the rendering costs of any service, for the execution of the contract; j) j) “functionality” means the measurement according to predetermined norms, as set out in the tender documents, of a service or commodity that is designed to be practical and useful, working or operating, taking into account among other factors, the quality, reliability, viability, and durability of a service and the technical capacity and ability of a tenderer; 3

k) k) “imported content “ means that portion of the tender price represented by the cost of components, parts or materials which have been or are still to be imported (whether by the supplier or its subcontractors) and which costs are inclusive of the costs abroad, plus freight and other direct importation costs, such as landing costs, dock dues, import duty, sales duty, or other similar tax or duty at the South African port of entry; l) l) “local content” means that portion of the tender price which is not included in the imported content, provided that local manufacture does take place; m) m) “non - firm prices” means all prices other than “firm” prices; n) “Order” means an official written order issued for the supply of goods or works or the procuring of a n) service; o) “person” includes a juristic person; o) p) p) “stipulated minimum threshold” means that portion of local production and content as determined by the Department of Trade and Industry; q) q) “sub - contract” means the primary contractor’s assigning, leasing, making out work to, or employing, another person to support such primary contractor in the execution of part of a project in terms of the contract; 4