Objectives Build on information already provided in Request for - PDF document

6/29/2016 Proposal Information Session Support Services Projects June 2, 7, 8, 2016 6/29/2016 1 Objectives  Build on information already provided in Request for Proposals documents  Provide context for the HPS Request for Proposals  Explain the structure of the Request for Proposals Documents regarding the Support Services category  Answer your questions related to the Support Services category 6/29/2016 2 1

6/29/2016 Agenda Introductions  Homelessness Partnering Strategy ‐ local context  Roles and responsibilities 2016 HPS RFP  Terms and Conditions Overview  Decision making process 2016 HPS RFP :  Eligible priorities, activities & costs Support Services  Evaluation Criteria Projects  RFP Documents  Form 2A  Forms Form 2B.1  Other Contributions / Partnership Declaration Letter Supporting  Supporting documents Documents &  Submission requirements Submission Summary and Q & A 6/29/2016 3 Introductions  Staff:  Homelessness Partnering Strategy Community Entity  Vancity Community Foundation – Homelessness Partnering Strategy Team  Service Canada – Homelessness Partnering Strategy 6/29/2016 4 2

6/29/2016 What’s new in RFP 2016  RFQ Online Process  Updates to Form 2A and related sections of the guide  Follow up with applicants on submission documents.  Communication with applicants throughout the process  Projects not required to have 1:1 other contributions, however, it is still strongly encouraged.  Ability to expand upon and submit evaluation plan  Simpler submission requirements 6/29/2016 5 Overview of 2016 HPS Request for Proposals 6/29/2016 6 3

6/29/2016 Overview  The HPS has a goal to “prevent and reduce homelessness” and aims to achieve four specific outcomes: 1. Integrated and comprehensive Housing First programs are developed; 2. Community ‐ level homelessness priorities are addressed; 3. Partners are engaged to maximize and coordinate collective efforts; and 4. Enhanced understanding of homelessness at the local and national level. 6/29/2016 Local Context: 2014 – 2019 Delivery Partners 6/29/2016 4

6/29/2016 Roles and Responsibilities Three primary actors in the delivery of HPS :  Program Funder : Ministry of Employment and Skills Development Canada, or ESDC, locally represented by Service Canada  Funding Administrator : Community Entity  Funding Advisors : Community Advisory Board  HPS Contribution Agreement holders At the national level, ESDC acts as the final authority on interpretation of program Terms and Conditions, funding priorities, and decisions. 6/29/2016 Conflict of Interest Policy  The CAB and CE is bound by the Conflict of Interest Policy at all times  The opportunity to advance or protect one’s interest, or the interests of others with whom the individual has a relationship, in a way detrimental to the interests of the greater membership, or potentially harmful to the integrity of the CAB. A conflict of interest may include:  Exerting influence on the discussion of, or voting on, decisions relating to funding proposals to the advantage of an individual organization with which a member has a direct relationship.  Making agreements or arrangements to support another member’s proposal in return for supporting their proposal. 6/29/2016 10 5

6/29/2016 Terms and Conditions The HPS Terms and Conditions provide the broad program parameters which govern the implementation of HPS. At the broadest level, key Terms and Conditions are:  Provincial alignment (alignment of investments)  Sustainability  Cost ‐ matching (other funds) 6/29/2016 Key Terms to be Aware Of 6/29/2016 Homelessness Secretariat 12 6

6/29/2016 “Stacking”  One of the HPS terms and conditions prohibits stacking of HPS funds Stacking refers to the practice of proposing or allocating funds for an activity or cost that is already funded by another government source, which may result in both funders reimbursing the same costs twice, where the cost was only incurred once  Therefore it is obligatory to provide contact information for all matching contributors and specify what activities and costs matching contributions are for, such that VCF may determine compliance with HPS policies  HPSSupport2016@vancity.com 6/29/2016 13 Decision Making, Funding for Support Services , Eligible and Ineligible Costs and Activities. 6/29/2016 7

6/29/2016 Decision ‐ Making Process Screening CAB Review CE Decision • Individual • Due diligence evaluation • Final decision • Invited to RFP? • Team • Negotiation • Complete? evaluation *** • Contracting Then possible aboriginal follow up process*** • Eligible? • Group • Submitted by ranking deadline or in the case of follow up, revised deadline 6/29/2016 15 Maximum Funding Available Oct 2016– March 2019 Housing Capital,$3.7 First service, M $10.6 M Regional Initiatives $1.4 M Support Service, $2.14 M 6/29/2016 8

6/29/2016 Funding Allocation Oct 2016– March 2019 Maximum Support Services funding :  $ 2.14 M until March 2019  $428,000 Oct 2016– March 2017  $ 856,000 April 2017 – March 2018  $ 856,000April 2018 – March 2019 6/29/2016 Eligible Priorities  To improve the self ‐ sufficiency of homeless individuals and families and those at imminent risk of homelessness through individualized services. Individuals who are homeless or imminently at risk & are not part of a Housing First program are eligible client types for this priority. 6/29/2016 9

6/29/2016 Eligible Activities  Housing placement (outside of Housing First)  Connecting clients to income supports  Pre ‐ employment support, and bridging to the labour market  Life skills development (e.g. budgeting, cooking)  Supports to improve clients’ social integration  Culturally relevant responses to help Aboriginal clients  Connecting clients to education and supporting success  Liaise and refer to appropriate resources  Housing loss prevention (only for individuals and families at imminent risk of homelessness)  Basic or urgent needs services 6/29/2016 Eligible Costs  Direct Project: Directly delivers project outcomes  Staff  Client ‐ specific costs  Professional fees / services  “Other” as specified in 2B.1  Capital assets ($1000 per item or more up to a maximum of $5000)  Project Administration: Enables outcome delivery  Staff  Services / Professional fees  Infrastructure 6/29/2016 20 10

6/29/2016 Ineligible Activities & Costs  Affordable Housing  Clinical services including addictions counselling  Activities that result in the creation of homelessness  Exceeds limit of $5000 total per application for capital assets of $1000 per item or more  Costs related to harm reduction (e.g. needles, alcohol, drugs, substitutes)  Purchase of equipment for project administration  Project administration costs totaling more than 15% of the HPS – funded portion 6/29/2016 21 “Client Emergency Assistance”  Housing loss prevention as per Guide II  One time costs – utilities, rental deposit, landlord / tenant mediation  Not eligible as a repeat cost for same client  Not emergency housing funding  Clients who receive this service must be followed ‐ up after 3 months to ensure they have maintained their housing. 6/29/2016 22 11

6/29/2016 Support Services Projects Eligibility & Evaluation Criteria 6/29/2016 Eligibility: Minimum Criteria  Who can apply  Eligible HPS priorities  Eligible geographic region  Matching contributions , not 1:1 at project level, but still required at community level. Other contributions still required.  Eligible activities  Indebtedness to Canada as determined already in RFQ.  Union concurrence, if applicable  Sustainability/Exit/Wind down  Project Completion ‐ HPS portion.  Document submission requirements 6/29/2016 12

6/29/2016 Criteria  Sustainability/Exit/Wind  Aboriginal applicants Down  Timeframe  Need and long ‐ term  Location impact  Capacity of Sponsor  Objectives, activities  Eligible population  Outcomes prioritization  Evaluation  Budget & other contributions 6/29/2016 25 Partnerships  Joint submissions by partnerships (whether funding or implementation partnerships) and coalitions are encouraged  Identifying and documenting partners strengthening the knowledge, experience and capacity to deliver the project outputs will strengthen your proposal  MOU’s  Partnership Agreements  Letters of commitment signed by leadership of organizational partners  Operational agreements 6/29/2016 13

6/29/2016 Other funds  1 : 1 HPS to non ‐ HPS other funds (or in ‐ kind resources) is not required at project level, but highly encouraged.  Confirmation letters of other funds must:  Be submitted in the Other Fund / Partnership Declaration Letter form provided online.  Complete all fields. This includes nature, purpose, amount and timeline of the contribution, and contact information of partner / contributor representative 6/29/2016 27 Other Contributions  Restrictions include:  Unconfirmed or unverifiable sources  Other HPS streams (Aboriginal stream)  Jurisdictional boundaries  “stacking” 6/29/2016 28 14