Reporttothe Audit,Business,andTechnology (ABT)Committee - PowerPoint PPT Presentation

Report
to
the Audit,
Business,
and
Technology (ABT)
Committee ITD
Major
Initiatives
FY
0910 Information
Technology
Division Thursday,
April
30,
2009

Agenda ITD
Overview • Functional
View
of
ITD – Approach
to
IT
during
time
of
fiscal
duress – IT
Governance – Stimulus – Major
Programs • eRate – Bond/Network – BTS – ISIS – Cafeteria
Management
System – DSS/MyData – Management
of
Personal
Computers – Green
Desktop – Printer
Rationalization – Disaster
Recovery – Digital
TV
Conversion – Low
Cost/High
Impact
Proposed
Projects
in
Support
of
100
Day
Plan –

ITD
Initiatives
in
FY
0910 ITD
OVERVIEW

Information
Technology
Mission Our
mission
is
to
support
our
schools,
offices
and
local
community through… • developing
and
maintaining
computer
software/hardware
systems
to provide
the
District
with
timely
and
efficient
delivery
of
electronic information • providing
telecommunication
services,
and
maintaining
the
District’s local
area
and
wide
area
networks
at
all
schools
and
business
offices • managing
projects
to
automate
existing
manual
processes,
and integrating
existing
IT
assets
into
a
secure
interoperable
system
to enhance
productivity
at
all
business
and
education
locations
within the
District • broadening
the
information
resources
available
to
District
schools
to enrich
the
classroom
experience
for
all
students
and
teachers

Or,
more
succinctly • To
help
our
teachers
be
great
teachers • To
immerse
our
students
in
learning • To
help
the
business
side
of
the
District
run like
a
business

Direct Indirect Projects Services Services PA/Intercom,
Alarm
&
Network 14 6 1 Small
Projects
(CSIU) Capital
Projects Data
Center 7 Telecommunications 2 Business
Tools
for
Schools
(BTS) 8 Service
Desk Project
–
Support
–
Training 9 Field
Services:
Computer
&
Printer 15 3 Setup,
Repair Integrated
Student Information
System
(ISIS) IT
Support
Services Project
–
Support
–
Training Instructional
Technology
& 10 Federal
Grants 4 Cafeteria
Management
System 11 Online
Learning
&
Collaboration (CMS) 12 Windows
+
Email
Services 16 5 My
Data Business
Enterprise
Systems Network
Operations
(IT
Security
& Decision
Support
System
(DSS) 13 Internet/Network
Connectivity)

Approach
to
IT
during
time
of
fiscal duress IT
will
be
severely
constrained
by
budget
for
next
2‐3
years • First
priority
is
to
keep
existing
systems
running • so
as
to
insure
consistent
and
uninterrupted
operations
at
schools – – Judicious
investment
in
infrastructure
to
insure
reliability Innovative
use
of
no‐
or
low‐cost
solutions • We
do
have
significant
IT
and
organizational
assets
that
we
can
use
in
more
inventive
ways – • e.g.,
extend
use
of
Filenet
for
document
management
and
SAP
for
"paperless"
processes Where
appropriate,
use
open
source
products
to
great
effect – • Elluminate • Moodle Plus,
increasing
number
of
technologies
that
companies
are
providing
for
free – • Google
Apps
for
Education iTunesU • As
a
general
principal,
we'll
try
to
leverage
assets
and
capabilities
we
already
have • Capital
funds
(bond
or
stimulus),
if
available,
to
be
used
for
long‐term
improvement
in
service
to • schools
at
same
or
lower
operating
cost. – Aging
IT
infrastructure Replace
legacy
systems
and
decommission
outdate
and
unsupported
platforms • Upgrade
storage • • Establish
remote
recovery
site IT
infrastructure
investments
that
support
Plan
of
Action – • Identity
Management • Portal
technology
for
student,
teacher,
employee
portal

IT
Governance Why
IT
Governance? • – Currently,
an
internal
market
for
large
projects Divisions
cross‐fund
one
another • ITD’s
priorities
driven
by
who
has
funding • – Systems
efforts
are
reactive,
not
strategic ISIS
was
response
to
consent
decree • BTS
was
response
to
years
of
audits
and
critiques
of
legacy
HR/Payroll • Cafeteria
Management
System
most
aligned
with
a
business
strategy • – Question
should
be Given
LAUSD's
strategic
objectives,
which
portfolio
of
IT
investments
are
most
likely
to • help
achieve
those
objectives Within
various
constraints,
especially
funding – – Next,
who
gets
to
participate
in
the
development
of
the
portfolio
and
in
the prioritization
of
the
projects
in
the
portfolio? – Also,
need
to
establish
IT
standards
among
District
groups
and
mechanisms for
enforcement • Schools
and
LD
Superintendents
must
take
part
in
defining
IT
standards • Then
work
with
ITD
to
enforce
standards

IT
Stimulus
Priorities Student
Data
Systems • – Accelerate
development
of
MyData
and
other
projects
in
support
of
data‐ driven
instruction One‐to‐One
Computing • – Invest
in
connectivity,
security
and
content
management
to
support proliferation
of
computing
devices
for
instruction Broadband
for
underserved
schools • – Large,
urban
high
schools
have
too
many
students
using
fixed
bandwidth – Will
compete
for
grants
to
bring
scalable
fiber
to
all
high
schools Aging
IT
Infrastructure • – Seeking
capital
to
move
legacy
systems
from
expensive,
out‐of‐support mainframes
to
modern
technology – Priorities
are Complete
BTS
and
retire
legacy
procurement
and
financials • Migrate
or
replace
Transportation
system • Upgrade
data
SAN
(storage
area
network) • Disaster
recovery
capability •

EETT
Stimulus
Funding Item / Staff / Activity Description Estimated Cost Instructional Technology Assign one ITAF per Local District to focu s on supporting schools in $1,100,000 Applications Facilitators (ITAFs) integrating technology into classroom practice and serving as liaisons to the Educational Technology and to Curriculum, Instruction, and School Support Services. They would help LD offices with accomplishing District Plan of Acti on goals, particularly in the area of eAssessments, MyData and Online Learning. (See ITAF NOTE below on additional comments about the local district ITAF positions). School Report Card/MyData Assign one per Local District for Sch ool Report Card/MyData support $1,100,000 support staff implementation. Analytics and Reporting Software Licensing for Enterprise Analytics and Reporting Software for $1,000,000 MyData/DataWarehouse. Staff and contracts for report and Data mai ntenance and report development staff and contracts for data $1,000,000 data access development driven decision making (such as MyData). Data center hardware for reporting Hardware for Data reporting systems (MyData/DataWarehouse). $800,000 systems Total $5,000, 000.00

Major
Programs E‐RATE

Eligible
Basic
Services E‐rate
is
a
Federal
funding
program
that
provides
rebates
and
discounts
to
schools
and
libraries
for telecommunications
and
internet
access
costs
and
are
based
on
a
school
or
library’s
level
of
economic disadvantage
as
measured
by
the
percentage
of
students
eligible
for
free
or
reduced‐price
lunch. E‐rate
provides
basic
telephone
services,
Internet
access,
and
school
site
maintenance
and
support
for telephone
systems
and
data
networks Funding
Priorities – Telephone
and
Internet
Access
funded
first Telephone
and
data
network
support
granted
if
funding
is
available – Funding – Traditionally
general
funds
used
to
provide
these
services If
funded
E‐rate
discounts
cover
80
to
90
percent
of
contract.

District
general
fund
used
for
10
to
20
percent – match. District
funds
any
ineligible
items – Current
Trend
–
Continued
increase
in
E‐rate
funding
due
to… – Individual
school
and
District
E‐rate
qualifying
percent
is
increasing New
schools
require
more
services – Changing
rules
which
allows
other
types
of
services –