Reducing Burden, Strengthening Safety Lab Safety Coordinator - PowerPoint PPT Presentation

Summer Laboratory Safety Coordinator Meeting September 2015 Reducing Burden, Strengthening Safety

Lab Safety Coordinator Meeting Agenda for Summer/Fall 2015 LSC Meeting  Welcome  Welcome -Tanya  Introduce Mike Malmberg - Joe  Reducing Burden & Strengthening Safety - Joe  Training Tutorial-Andrea  Understanding and completing a Task Analysis for a specific laboratory task – lecture /PP & Hands on exercise  Understanding and completing a Risk Assessment for a specific laboratory task-lecture/PP & Hands on exercise  Safety updates: High Hazard Chemicals  Thank you 2

Lab Safety Coordinator Meeting Paper Folding Exercise  Your directions or instructions could be interpreted in many different ways.  Can you see the need for clear cut instructions for training new personnel in your laboratory?  We will be giving you a set of tools to develop a training program that will remove this ambiguity from training communications.  These tools are a Task Analysis and a Risk Assessment process. 3

Lab Safety Coordinator Meeting Process of Completing a Task Analysis TASK ANALYSIS (TA) 4

Lab Safety Coordinator Meeting Task Analysis  How a task is accomplished, including a detailed description of:  both manual and mental activities  task durations  task frequency  task complexity  laboratory conditions  necessary clothing and equipment  any other unique factors. [1]  There are two types of tasks used during the process. 5

Lab Safety Coordinator Meeting Two Types of Tasks Step # 1 Step # 2 Supporting task Subtask  an action that must be performed to  an action that must be performed to achieve a successful completion of achieve a successful completion of the main task. the supporting task. 6

Lab Safety Coordinator Meeting “ How to Prepare a Peanut Butter and Jelly Sandwich .”  We first need to understand our audience.  Example: Young Child  Next, we need to decide if this training is best structured as a lecture or hands on activity.  Example: Hands-on-activity 7

Lab Safety Coordinator Meeting Task Analysis for P B & J 1 Gather Components Get Peanut Butter 1.1 Get Jelly 1.2 1.3 Get Bread Get Plate 1.4 Get Knife 1.5 8

Lab Safety Coordinator Meeting Task Analysis for P B & J Assemble Components 2 Ensure Clean Area 2.1 Position Bread on Plate 2.2 Open Peanut Butter 2.3 2.4 Remove PB with Knife Spread PB on 1 slice 2.5 2.6 Open Jelly 9

Lab Safety Coordinator Meeting Completed PB & J Example for Task Analysis 10

Lab Safety Coordinator Meeting The Process of Risk Management RISK ASSESSMENT (RA) 11

Lab Safety Coordinator Meeting Risk Management  Definition: A systematic process that identifies the relative risk of training requirements. It weighs risk against training benefits and minimizes unnecessary risk that can lead to accidents  Five Steps in the Risk Management Process Task Analysis 1. Identify hazards 2. Assess hazards Risk Assessment 3. Develop control options and make risk decisions 4. Implement controls 5. Supervise and evaluate 12

Lab Safety Coordinator Meeting Risk Assessment Step #1 Step #2 Preliminary Hazard Analysis Hazard Assessment  Based on the task you identified in  Helps to determine the potential impact of Task Analysis Process. the hazards involved in the training process.  You must consider each supporting  Three components task and subtask from the PB & J A. Hazard Probability example. B. Hazard Severity C. Risk Assessment Matrix  You must identify all the possible hazards associated with each task. 13

Lab Safety Coordinator Meeting Risk Assessment Step #1- Preliminary Hazard Analysis  How do I identify all the possible hazards associated with the task?  Think of all the failures that can occur during training session.  Three factors to consider 1. Human error  Individual failure  Trainer failure  Training failure 2. Material failure/malfunction 3. Laboratory conditions 14

Lab Safety Coordinator Meeting “ How to Prepare a Peanut Butter and Jelly Sandwich .”  Step #1-Preliminary Hazard Analysis  You must consider each of the supporting task and subtask from the PB & J example  You must identify all the possible hazards associated with these tasks 15

Lab Safety Coordinator Meeting Risk Assessment for P B & J Trips, slips, falls, injury to appendages, and/or possible 1 Gather Components cuts from items Trips, slips, falls, injury to appendages, and/or possible 1.1 Get Peanut Butter cuts from items Trips, slips, falls, injury to appendages, and/or possible 1.2 Get Jelly cuts from items Trips, slips, falls, injury to appendages, and/or possible Get Bread 1.3 cuts from items Trips, slips, falls, injury to appendages, and/or possible 1.4 Get Plate cuts from items Trips, slips, falls, injury to appendages, and/or possible 1.5 Get Knife cuts from items 16

Lab Safety Coordinator Meeting Risk Assessment for P B & J possible neck, back, arm and shoulder muscular strain, possible exposure to cleaning agent, possible 2 Assemble Components cuts from use of knife possible neck, back, arm and shoulder muscular 2.1 Ensure Clean Work Area strain, possible exposure to cleaning agent possible neck, back, arm and shoulder muscular 2.2 Position Bread on Plate strain possible neck, back, arm and shoulder muscular 2.3 Open Peanut Butter strain possible neck, back, arm and shoulder muscular 2.4 Remove PB with Knife strain and possible cuts from use of knife neck, back, arm and possible shoulder muscular 2.5 Spread on 1 slice bread strain neck, back, arm and possible shoulder muscular 2.6 Open Jelly strain 17

Lab Safety Coordinator Meeting How to Prepare a Peanut Butter and Jelly Sandwich Step #2- Hazard assessment  Three components A. Hazard Probability B. Hazard Severity C. Risk Assessment Matrix 18

Lab Safety Coordinator Meeting Step #2- A. HAZARD PROBABILITY Each hazard can be assessed in relation to the probability of a hazard occurring .  Assessment should be made on the impact of each hazard in terms of probability, or how likely it will occur.  Five degrees of probability A. Frequent- occurs very often or is continuously experienced B. Likely – occurs several times C. Occasional – occurs sporadically D. Seldom – remotely possible or could occur sometime E. Unlikely – can assume will not occur but not impossible 19

Lab Safety Coordinator Meeting HAZARD PROBABILITY ASSESSMENT  1.0-1.5 -Trips, slips, falls, injury to appendages, and/or possible cuts from items  2.0-2.9 - possible neck, back, arm and shoulder muscular strain  2.1 - possible exposure to cleaning agent  Unlikely  Can assume will not occur, but not impossible 20

Lab Safety Coordinator Meeting HAZARD PROBABILITY ASSESSMENT  2.4 & 2.8 - Possible cuts from use of knife  Seldom  Remotely possible or could occur sometimes 21

Lab Safety Coordinator Meeting Step #2-B. HAZARD SEVERITY  Hazard Severity -The severity of each hazard is expressed in terms of:  Degree of injury or illness  Loss of or damage to equipment or property  Environmental damage  Other impairing factors 22

Lab Safety Coordinator Meeting HAZARD SEVERITY CHART 23

Lab Safety Coordinator Meeting HAZARD SEVERITY  1.0-1.5 -Trips, slips, falls, injury to appendages and/or possible cuts from items  2.0-2.9 - Possible neck, back, arm and shoulder muscular strain  2.4 & 2.8 - Possible cuts from use of knife  Negligible (IV)  Accident Risk: First aid usage or minor medical treatment  Facility Risk: Slight equipment or system damage 24

Lab Safety Coordinator Meeting Step #2-C. RISK ASSESSMENT MATRIX Determines the level of risk associated with a particular hazard by weighing the hazard’s probability of occurrence against the hazard severity.  This is performed using the risk assessment matrix & risk assessment code tables.  The point where the severity row and probability column intersect defines the level of risk. 25

Lab Safety Coordinator Meeting RISK ASSESSMENT MATRIX/CODE TABLES 26

Lab Safety Coordinator Meeting RISK ASSESSMENT MATRIX  1.0-1.5 -Trips, slips, falls, injury to appendages, and/or possible cuts from items  2.0-2.9 - Possible neck, back, arm and shoulder muscular strain  2.1- Possible exposure to cleaning  2.4 & 2.8 - Possible cuts from use of knife  Unlikely & Negligible (IV)=L- Low risk  Seldom & Negligible (IV)=L- Low Risk  Unlikely marginal loss and occasional negligible loss 27

Lab Safety Coordinator Meeting COMPLETED TA/RA FORM 28

Lab Safety Coordinator Meeting Common Types of Fume Hoods at BU Hands on activity for task analysis 29

Lab Safety Coordinator Meeting Hands on Activity for Task Analysis  What type of fume hood is in your laboratory?  Who will be your laboratory training audience?  What training style best fits this particular equipment?  hands on  written document  or both 30

Lab Safety Coordinator Meeting Questions? 31

Lab Safety Coordinator Meeting Reference  1., Kirwan, B. and Ainsworth, L. (Eds.) (1992). A guide to task analysis . Taylor and Francis.  All content came for FEMA’s Instructor Training Certification Course (ITC) 32