Racing Club Partnership Racing Club Partnership Programme g (RCPP) (RCPP) Thursday, 7 November 2013
NZTR RACING CLUB PARTNERSHIP PROGRAMME One of the strategic imperatives of the NZTR 2014-18 Strategic Plan is the development and execution of a Racing Club Partnership Programme development and execution of a Racing Club Partnership Programme. The partnership programme is designed to provide race clubs with a basis for long-term capability development and self-improvement across five key areas g p y p p y of activity, namely: Racing Club Financial Performance g Racing Club Stakeholder Relationships Event Management Racing Club Venue Facilities Racing Club Governance and Reporting This will be done by: Racing Club Partnership Programme – NZTR Racing Club Conference and AGM
NZTR RACING CLUB PARTNERSHIP PROGRAMME Racing Club Financial Performance W Working with clubs to identify opportunities and implement change to improve club ki ith l b t id tif t iti d i l t h t i l b financial performance. (Presentation to follow from Campbell Moncur) ( p ) Racing Club Stakeholder Relationships Surveying internal and external stakeholders to understand their level of awareness and Surveying internal and external stakeholders to understand their level of awareness and experience offered by clubs. (Presentation to follow from Aliesha Moroney) Event Management Partnering with the NZRB Event Marketing and Logistics Team to develop and deliver a ‘best practice’ framework around club’s promotable race meetings and facilitating investment priorities to enhance the on-course customer experience. (Presentation to follow from Janice Hill) (Presentation to follow from Janice Hill) Racing Club Partnership Programme – NZTR Racing Club Conference and AGM
NZTR RACING CLUB PARTNERSHIP PROGRAMME Racing Club Venue Facilities Concluding a national venue inspection of all venues to ensure they meet all necessary C l di ti l i ti f ll t th t ll compliance requirements and identify infrastructure investment priorities. (Presentation to follow from Tim Lambert) ( ) Racing Club Governance and Reporting Ensuring Clubs have good governance in place meeting all statutory requirements and Ensuring Clubs have good governance in place meeting all statutory requirements and delivering the best outcomes. (Presentation from Graeme Nahkies on Governance Essentials) Racing Club Partnership Programme – NZTR Racing Club Conference and AGM
NZTR RACING CLUB PARTNERSHIP PROGRAMME The order of presentations will be: 1 Mr Campbell Moncur Racing Club Financial Performance 2 Ms Aliesha Moroney Racing Club Stakeholder Relationships 3 Ms Janice Hill Event Management 4 Mr Tim Lambert Racing Club Venue Facilities 5 Mr Graeme Nahkies Governance Essentials Racing Club Partnership Programme – NZTR Racing Club Conference and AGM
Racing Club Partnership Programme (RCPP) (RCPP) CLUB FI NANCI AL CLUB FI NANCI AL REPORTI NG REPORTI NG & PERFORMANCE Presented by Campbell Moncur Presented by Campbell Moncur
ACTION PLAN Review and analyse the Club’s financial performance over the last 5 years. Review the detailed race meeting performance over the last 2 years and identify areas of improvement. Work with the Club to implement changes and develop opportunities to drive and improve the Club’s financial performance drive and improve the Club s financial performance. Evaluate the Club’s current financial system and associated procedures and processes. Evaluate Evaluate the the Clubs Clubs compliance compliance with with NZTR NZTR and and NZRB NZRB reporting reporting requirements. Racing Club Partnership Programme – CLUB FINANCIAL REPORTING AND PERFORMANCE
ACTION PLAN continued …. Evaluate the Club’s race meeting and Club budgeting process and monitoring to actual monitoring to actual. Evaluate the Club’s debt position and plans to reduce/eliminate debt. p p Evaluate the Club’s surplus land sale/development opportunities and application of any cash proceeds application of any cash proceeds. Establish the Club’s investment priorities in key infrastructure and facilities to support racing activity and improve the on-course customer experience. Racing Club Partnership Programme – CLUB FINANCIAL REPORTING AND PERFORMANCE
PROCESSES TO BE FOLLOWED NZTR will prepare a detailed financial analysis of all Clubs. The Club will be visited and the financial performance of the Club will be reviewed with Club personnel. If race day performance is a concern the RCPP project team will liaise closely with the NZRB On-course Event Marketing and Logistics team and the Club to identify the specific issues that are contributing to under performance. Racing Club Partnership Programme – CLUB FINANCIAL REPORTING AND PERFORMANCE
OUTCOMES The Financial Performance Review will generate a clear focus of what is required to drive and improve the Club’s financial performance. L Less reliance on industry funding. li i d t f di Opportunities for Club investment Opportunities for Club investment in venue facilities and infrastructure. Racing Club Partnership Programme – CLUB FINANCIAL REPORTING AND PERFORMANCE
Racing Club Partnership Programme (RCPP) ( ) RACI NG CLUB RACI NG CLUB STAKEHOLDER RELATI ONSHI PS PROJECT RELATI ONSHI PS PROJECT Presented by Aliesha Moroney Presented by Aliesha Moroney
PROJECT OVERVIEW The Stakeholder Relationships Project engages Club stakeholders th through the use of questionnaires and interviews, in order to provide h th f ti i d i t i i d t id current and relevant feedback that can be used to aid Club decision making. Project Project Project Project Project Project Outcomes Outcomes Application Application Information Best practice sharing Stakeholder Stakeholder Relationships Relationships empowerment Project Benchmark Information to aid decision making Areas of improvement Strengthen stakeholder relationships Racing Club Partnership Programme – RACING CLUB STAKEHOLDER RELATIONSHIPS PROJECT
PROJECT OBJECTIVES Understand current perceptions Identify areas of best practice and areas of improvement Offer recommendations Provide a prioritisation plan based on the project findings Racing Club Partnership Programme – RACING CLUB STAKEHOLDER RELATIONSHIPS PROJECT
WHAT CLUB STAKEHOLDER GROUPS WILL BE INVOLVED? INTERNAL: • • MANAGEMENT TEAM MANAGEMENT TEAM • MEMBERS • PAID STAFF • VOLUNTEERS • COMMITTEE MEMBERS EXTERNAL: • COUNCIL • POLICE • SPONSORS • OWNERS • TRAINERS • CHAMBER OF COMMERCE • • LOCAL TOURISM BUSINESSES LOCAL TOURISM BUSINESSES • RACE GOERS/PUNTERS • SUPPLIERS • OUTSIDE VENUE USERS Racing Club Partnership Programme – RACING CLUB STAKEHOLDER RELATIONSHIPS PROJECT
PROJECT ACTION PLAN OVERVIEW Step 1 • Engage with each Club g g Step 1 2 • Collate stakeholder contact details Collate stakeholder contact details S Step 2 Step 3 • Send online questionnaire invitation • Send online questionnaire invitation Step 4 • Conduct interviews • Conduct interviews Step 5 • Present the findings and recommendations P h fi di d d i Racing Club Partnership Programme – RACING CLUB STAKEHOLDER RELATIONSHIPS PROJECT
STEP 1: ENGAGE WITH EACH CLUB The purpose of engaging with each Club is to: 1. Discuss the project in more detail. 2 2. Work with the Clubs to better understand their different stakeholder groups Work with the Clubs to better understand their different stakeholder groups and the relationships they have with each group. 3 3. Identify the stakeholders that need to be interviewed and surveyed. Identify the stakeholders that need to be interviewed and surveyed Racing Club Partnership Programme – RACING CLUB STAKEHOLDER RELATIONSHIPS PROJECT
STEP 2: COLLATE STAKEHOLDER CONTACT DETAILS Obtain and collate data regarding the names and contact details of the stakeholders from the Club’s and NZTR’s databases stakeholders from the Club s and NZTR s databases. Racing Club Partnership Programme – RACING CLUB STAKEHOLDER RELATIONSHIPS PROJECT
STEP 3: SEND ONLINE QUESTIONNAIRE INVITATION An invitation to participate in the survey will be sent out to all of the stakeholder groups apart from the groups who will be interviewed stakeholder groups apart from the groups who will be interviewed. The participants will select the stakeholder group they most closely associate themselves with and then choose the Club and/or Clubs they associate themselves with and then choose the Club and/or Clubs they wish to complete the questionnaire about. The greater the sample size the better The greater the sample size the better. Racing Club Partnership Programme – RACING CLUB STAKEHOLDER RELATIONSHIPS PROJECT
STEP 4: CONDUCT INTERVIEWS We aim to conduct interviews with the Council, Police and also a selection of C il P li d l l ti f Sponsors for each Club. Through interviewing these stakeholder groups we will get more in-depth answers and help the Clubs to strengthen their p g relationships with these groups. Racing Club Partnership Programme – RACING CLUB STAKEHOLDER RELATIONSHIPS PROJECT
STEP 5: PRESENT THE FINDINGS AND RECOMMENDATIONS The key findings and the recommendations will be presented to each Club. h Cl b Racing Club Partnership Programme – RACING CLUB STAKEHOLDER RELATIONSHIPS PROJECT
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