QSSUG Webinar Finance/Personnel May 9, 2013 QSS/OASIS Introduction - PowerPoint PPT Presentation

QSSUG Webinar Finance/Personnel May 9, 2013 QSS/OASIS Introduction to Position Control Std/Enh

Position Control Basics  Part of the Human Resources System within QSS/OASIS  District setup/managed system  Focus is on Authorized Positions rather than number or names of employees  Helps avoid hiring without an authorized position available  Guards against over-assignment of a position beyond its authorized FTE limit 2

Position Control Basics (continued)  Maintain Master Files, District Authorized Positions, and Employee Assignments  Ability to project salaries and benefits using current data or “what-if” scenarios  Interfaces with Budget Development  Interfaces with Enhanced Payroll 3

Position Control Interfaces Standard Position Control Standard Payroll Budget Development 4

Position Control Interfaces Enhanced Position Control Enhanced Payroll Budget Development 5

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Position Control Master Files (HR Code Maintenance) 7

Position Control Master Files (HR Code Maintenance 2) 8

Personnel/Payroll Master Files for Position Control  Work Location  Job Category  Job Code  Bargaining Unit  Degree Type  Contract Type  Experience Type  Seniority Class 9

Personnel/Payroll Master Files for Position Control (continued)  Subject Code  Program of Graduation  Certificate Type  Certificate Level  Credential  Skill Code  Test Code  Position Control Bonus Codes  Payroll Bonus Codes 10

Work Location 11

Job Category 12

Job Code 13

Bargaining Unit 14

Degree Type 15

Contract Type 16

Experience Type 17

Seniority Class 18

Position Control Bonus Codes 19

Payroll Bonus Codes 20

Work Calendars 21

Work Calendars (continued) 22

Work Calendars (continued) 23

Benefit Tables 24

Benefit Tables (continued) 25

Benefit Tables (continued) 26

Benefit Tables (continued) 27

Salary Schedules Schedule Calculation Factors (Std) 28

Salary Schedules Schedule Calculation Factors (Enh) 29

Salary Schedules Payroll Interface Rules (Std) 30

Salary Schedules Payroll Interface Rules (Enh) 31

Salary Schedules Bonuses (Std) 32

Salary Schedules Bonuses (Enh) 33

Salary Schedules Steps and Ranges (Std) 34

Salary Schedules Steps and Ranges (Enh) 35

Salary Schedules Benefits (Std/Enh) 36

District Authorized Positions Description (Std) 37

District Authorized Positions Description (Enh) 38

District Authorized Positions Requirements 1 (Std/Enh) 39

District Authorized Positions Requirements 2 (Std/Enh) 40

District Authorized Positions Account Distribution (Std/Enh) 41

District Authorized Positions Benefits (Std/Enh) 42

District Authorized Positions Employee List (Std/Enh) 43

Employee Maintenance Main Demographic (MA) 44

Employee Maintenance Position Assignment (PO) 45

Employee Maintenance Position Assignment (EA) 46

Position Control Base Salary Formulas Schedule Type  Hourly: Rate x Hours/Day x Days/Year  Daily: Rate x Days/Year  Monthly: Rate x Months/Year x FTE  Yearly: Rate x FTE 47

Position Control Job Menu 48

Position Control Report Writer 49

Position Control Report Writer (cont.) 50

Position Control Report Writer (cont.) 51

Position Control Report Writer (cont.) 52

Position Control Report Writer (cont.) 53

Position Control Report Writer (cont.) 54

Position Control Projection Reports/Processes Salary Projection Report (PPS300) Benefit Projection Report (PPS400) Scattergram Projection Report (PPS200) Create Budget TFRs from Salary/Benefit Projection (PPS710) 55

Projection Reports/Processes Common Dataforms 56

Projection Reports/Processes Common Dataforms (cont.) 57

Projection Reports/Processes Common Dataforms (cont.) 58

Projection Reports/Processes Common Dataforms (cont.) 59

Projection Reports/Processes Common Dataforms (cont.) 60

Salary Projection Report Parameters 61

Benefit Projection Report Parameters 62

Scattergram Projection Report Parameters 63

Create Budget Transfers Job Parameters 64