PUBLIC MANAGEMENT ASSOCIATION Annual Conference October 18, 2018
MEET THE PMA BOARD President : Sudha Landman, Department of Human Services Past President : Bill Ryan, Department of State Lands Treasurer : Shawn Range, Oregon State Library Secretary : Mackenzie Wright, Department of Justice Technology : Mary French, Department of State Lands Board Member: Grisha Alpernas, Department of Transportation Board Member: Josh Eggleston, City of Salem Board Member: Courtney Knox Busch, City of Salem
WELCOME KEYNOTE Madilyn Zike Chief Human Resources Officer Department of Administrative Services
YOUR JOURNEY TODAY… Morning session: ROAD TO SUCCESSION PLANNING Aligning your career development with succession planning best practices. Mid-day: LUNCH Afternoon session: TIPS FOR YOUR GROWTH AND LEADERSHIP JOURNEY Provide insight and learning on critical skills and competencies to improve your growth and leadership potential.
Are we there yet? Susan Hoeye Department of Administrative Services
NUMBERS AT THE STATE (2016) 39,000+/- employees at the state 5,874 eligible to retire 1,094 actually retired 12,826 actual movements
SUCCESSION PLANNING VS. WORKFORCE PLANNING • Succession planning is John everything to do with the Position 1 position Jane Position 2 • Workforce planning is everything to do with who Juan Jack June Position 3 Position 4 Position 5 fills it
SUCCESSION PLANNING LIFECYCLE
SUCCESSION PLANNING WEBSITE *address at the bottom of your workbook
FOUR STEPS TO SUCCESSION PLANNING ASSESS STEP 1 Assess and communicate the agency’s or team’s mission and vision for the current and future workforce IDENTIFY STEP 2 Identify critical and highly critical positions and competencies DEVELOP STEP 3 Create employee plans for competency development EVALUATE STEP 4 Adjust competencies, employee goals, and recruitment strategies, if necessary
STEP 1 - ASSESS CURRENT • What is your agency doing now? • How does that align with your career path? FUTURE • What is your agency’s strategic plan over the next five years? • What is your development plan over the next five years?
STEP 1 – ASSESS TOOLS
STEP 1 – ASSESS ACTIVITY Take a look at the assessments on page 7 and 8 of your workbook!
STEP 2 - IDENTIFY • Vacancy would cause limited impact • Limited specialized knowledge or skills required NOT A • Strong recruitment potential CRITICAL POSITION • Competitive compensation package • Limited direct promotional opportunities • Vacancy would cause an impact • Some specialized knowledge or skills required • Challenging recruitment CRITICAL POSITION • Moderately competitive compensation package • Skill set in demand • Promotional opportunities • Anticipate vacancy within the next 1 to 5 years • Vacancy would cause a significant impact • Specialized knowledge or skills required • Very challenging recruitment HIGHLY CRITICAL • No competitive compensation package/compression issues POSITION • Skill set in high demand • Promotional opportunities • Anticipate vacancy within the next year
STEP 2 – IDENTIFY TOOLS
STEP 2 – IDENTIFY ACTIVITY • Vacancy would cause limited impact • Limited specialized knowledge or skills required NOT A • Strong recruitment potential CRITICAL POSITION • Competitive compensation package • Limited direct promotional opportunities • Vacancy would cause an impact • Some specialized knowledge or skills required • Challenging recruitment CRITICAL POSITION • Moderately competitive compensation package • Skill set in demand • Promotional opportunities • Anticipate vacancy within the next 1 to 5 years • Vacancy would cause a significant impact • Specialized knowledge or skills required • Very challenging recruitment HIGHLY CRITICAL • No competitive compensation package/compression issues POSITION • Skill set in high demand • Promotional opportunities • Anticipate vacancy within the next year
STEP 3 - DEVELOP Where will your path take you? What are your options?
STEP 3 – DEVELOP TOOLS
STEP 3 – DEVELOP ACTIVITY The Marshmallow Challenge • The challenge is to create the tallest tower at the end of 15 minutes using the following: • 25 pieces of spaghetti ( you can break them ) • 3 feet of masking tape ( you can rip it ) • 1 marshmallow ( must be whole and placed on the TOP of the tower ) • The tower must stand unassisted on your table-top during the measuring process. • Work as a team, listen to each other and have fun!
STEP 3 – DEVELOP TOOLS
STEP 4 - EVALUATE
STEP 4 – EVALUATE TOOLS
QUESTIONS?
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