PUBLIC INFORMATION ACT Paul Miles, Associate General Counsel
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Why are we here? 1 2 3 PIA Records Review How to deal with Records retention Review sample PIA written requests and disposition, request. for information and their about public relationship to the business. PIA.
Public Almost Information Act EVERYTHING Texas Government Code Chapter 552
A record is a record is a record.
Judicial Records available under Rule 12
Rights of the Public
Super-Public Information
Requesting an AG Ruling
Requesting an AG Ruling
Best Practices
The “10-Day” Rule produce or notify
Record Retention Schedule 13
Confidentiality ?
Open Record Decision Requests
Do’s and Don’ts
Costs & Charges Texas Administrative Code Title 1 Part 3 Chapter 70.3
Costs & Charges $
Exceptions to Disclosure
Exceptions of Importance • confidential by law • invasion of privacy • competitive bidding • LE prosecution • private communications • ongoing litigation
Exceptions for Personal Information
Certain Officials Excepted
Penalties Refusing to Produce
Penalties Unlawful Disclosure OFFICIAL MISCONDUCT
Penalties Destroying, Altering or Concealing
2 Records Records retention and disposition, and their relationship to the PIA.
The Basics
What is Records Management? creation preservation retention disposition 28
Records Management Officer 29
Commissioners Court
Local Government Records
Record Destruction 32
Destruction Prohibitions 33
Discretionary Destruction copies notes, LGC journals, §201.003(8) etc. blank forms
Destruction Process PIA PIA PIA 35
Penalties Unlawful Destruction
3 Review Review sample PIA request.
PIA REQUEST REVIEW WHAT HOW WHEN
Date stamp the request!
PUBLIC
§ 552.139 § 552.104 § 552.139 PRIVATE
CLARIFY
NEXT STEPS retain notify Public cost documentat- Information estimate, if ion for 1-2 Officer necessary years (GR-1000-34) request AG locate ruling, if information necessary
Training and Resources county.org/legalpublications texasattorneygeneral.gov
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