Proposal Presentation to the Board of Education Developed Jointly - PowerPoint PPT Presentation

East School EPO Budget Proposal Presentation to the Board of Education Developed Jointly by University of Rochester and RCSD Finance Staff March 14, 2016

Topics Overview of University of Rochester Proposal East High School EPO • Proposed Budget Overview • Enrollment Projection and Targeted Class Size • Program Enhancements • Extended Day • The Three-Tiered Approach • Mandated Professional Development • Community Agencies and Contractual Services • Miscellaneous • Staffing Impact of Proposed EPO • Administrative Staff • Teaching Staff • Support Staff – Clerical, TAs and Paras, Security/Maintenance, Other

Budget Development Process • Needs Assessed • Issues Identified • Plans Designed • Financial Capabilities Determined • Plans Revised /Implemented • Results Evaluated

Research-Based Best Practice • NYSED developed a rubric for highly effective school practice • Diagnostic Tool for School and District Effectiveness (DTSDE) Tenets – District Leadership – School Leadership – Curriculum – Teaching – Social Emotional Support – School Community Partnerships – And, we added Student Life

Building Capacity • East EPO Plan calls for: • Redesign and reallocation of systems, structures and roles • Faculty and staff who are “all in, all the time” • Expanded time for all students • Fostering teacher leadership

Teacher Salaries 2015-16 Budget/Actual 2015-16 Budget Allocation $12,344,995 194.50 FTE 2015-16 Actual Expense 188.25 FTE $10,751,637 ( 6.25 FTE ) Difference ($1,593,358)

East Enrollment and Targeted Class Size Grade 2015-16 2016-17 2016-17 Actual Projected Targeted Class Size Enrollment Enrollment (Core) 6 th 78 120 22 core classes 7 th 148 160 22 core classes 8 th 178 160 22 core classes 9 th 324 180 22 core classes 10 th 234 324 22 core classes 11 th 147 234 22 core classes 12 th 193 147 22 core classes TOTAL 1,302 1,325

Extension of School Day 16-17 • As a school in receivership, East must offer an extended day program. East will continue with a 7.5 hour school day for most students and an 8 hour work day for all faculty. • Teachers and administrators also take on more responsibilities for additional classes, and supervising a daily student advisory. • Increased security will be utilized for East Evening and after school programs. Assumption for Incremental Extra Compensation Cost Administrators* 8% salary increase with benefits, in addition to $152,417 contractual salary increase $10,268 increase per teacher – $37/hour x 1.5 Teachers* $1,925,156 hours/day x 185 days (plus benefits) Overtime – total of $56,000 ( increase ) Support Staff $20,000 TOTAL $2,097,573 *Receivership funds will cover these expenses.

The Three-Tiered Approach • Compressed Classes • East teachers have agreed to teach up to 6 classes (usually requires a 20% stipend) • East Evening • Estimated 60-80 students • Requires 4.5 additional FTES: • Administrator (0.6), Teachers (2.3), Bilingual Counselor (0.6), Security (1.0) • Estimated cost of $403,706 including benefits and supplies • East Offsite Programs • East Big Picture – to serve 120 scholars • Freedom School – to serve 30 scholars

Professional Development 16-17 • Mandated professional development for 185 staff • Assumed cost of $33 per hour plus benefits • Reduction of $121,390 from 15-16 year. Professional 2015-16 2016-17 Development Summer $412,430 310,000 Spring $60,480 51,000 Fall $60,480 51,000 TOTAL $533,390 $412,000

Community Agencies and Contractual Services • University of Rochester anticipates additional contracts with various community-based organizations and other outside agencies to support the educational program. Program 15-16 16-17 Difference Center for Youth * $168,500 $195,000 $26,500 Hillside Work Scholarship $75,000 $55,000 -($20,000) NEAD $75,000 $75,000 $0 PIRI/Restorative Justice $30,600 $35,000 $4,400 IBERO $227,000 $ 233,000 $6,000 Big Picture Learning $110,000 $115,000 $5,000 Expeditionary Learning $115,000 $135,000 $20,000 Leader In Me $42,500 $25,000 (-$17,500) Encompass $135,000 $150,000 $15,000 TOTAL INCREASE $39,400 * 90,000 covered by Receivership funds in 15-16

Proposed Administrative Staff Current FTE Proposed FTE Change (2015-16) (2016-17) Superintendent 1.0 1.0 0.0 Special Assistant to Superintendent 1.0 1.0 0.0 Business Official/Operations 1.0 1.0 0.0 Principal 2.0 2.0 0.0 Assistant Principal 7.0 7.0 0.0 Special Education Administrator 1.0 1.0 0.0 Freshman Academy Director 1.0 1.0 0.0 Director of Special Programs 1.0 1.0 0.0 Athletic Director 1.0 1.0 0.0 Dean of Students - Big Picture 1.0 1.0 0.0 TOTAL 17.0 17.0 0.0

Proposed Teaching Staff Adjustments Budgeted Actual Proposed Budgeted FTE FTE FTE Change (2015-16) 2015-16 (2016-17) Classroom Teachers* 165.7 159.45 155.3 (10.4) Registrar 1.0 1.0 1.0 0.0 Counselors 11.0 11.0 11.0 0.0 Psychologist 2.0 2.0 2.0 0.0 Social Worker 7.8 7.0 7.0 (0.8) Librarian 2.0 2.0 2.0 0.0 Teacher on Assignment/ Teacher Leadership 5.0 5.0 7.2 2.2 Coaches TOTAL 194.5 188.25 185.5 (9.0) * Possibility of 2.0 FTE Grade 6 positions if target enrollment is reached

Proposed Support Staff Clerical Support Current FTE Proposed FTE Change (2015-16) (2016-17) Executive Asst. to EPO 1.0 1.0 0.0 Superintendent Senior School Secretary 2.0 2.0 0.0 Clerk IV 2.0 2.0 0.0 Clerk III 6.0 6.0 0.0 Clerk II 2.0 3.0 0.0 Clerk I 1.0 1.0 0.0 TOTAL 14.0 15.0 1.0

Proposed Support Staff Paraprofessionals and Teaching Assistants Current FTE Proposed FTE Change (2015-16) (2016-17) Para Special Ed* 4.0 2.0 (2.0) Para Bilingual 2.0 2.0 0.0 Para Special Ed 1:1* 1.0 1.0 0.0 Pool Para 1.0 1.0 0.0 Teacher Assistant Special Ed 11.0 11.0 0.0 Teacher Assistant ISS 1.0 1.0 0.0 TOTAL 20.0 18.0 (2.0) *The number of paras needed is driven by IEPs.

Proposed Security/Maintenance & Attendance Support Staff Security and Maintenance Current FTE Proposed FTE Change (2015-16) (2016-17) Security 13.0 13.0 0.0 Custodian Engineer 1.0 1.0 0.0 Assistant Custodian Engineer 2.0 2.0 0.0 Custodial Assistant 9.0 9.0 0.0 Groundskeeper 1.0 1.0 0.0 Maintenance Engineer 1.0 1.0 0.0 TOTAL 27.0 27.0 0.0 Attendance Support Staff Current FTE Proposed FTE Change (2015-16) (2016-17) Attendance Assistant 1.0 1.0 0.0 Home School Assistant 1.0 1.0 0.0 TOTAL 2.0 2.0 0.0

Other Expenses Program 15-16 Budget 16-17 Difference EPO Planning to University of $594,565 $496,279 ($98,286) Rochester Professional Development $533,390 $412,000 ($121,390) Textbooks $150,000 $150,000 $0 Instructional Technology $100,000 $100,000 $0 Field Trips $40,000 $40,000 $0 Bilingual Agreement $40,000 $44,535 $4,535 Translation Services $35,000 $20,000 ($15,000) Drivers Education $18,000 $18,000 $0 TOTAL SAVINGS $230,141

2015-16 Budget/Actual Program FTE Budget 2015-16 Approved East Budget 275.0 $30,191,102 2015-16 East Actual Expenses 266.25 $28,601,516 Total Approved Budget-to- Actual Budget (8.75) ($1,589,586) Difference

Proposed East EPO Budget 2016-17 Program FTE Budget 2015-16 East Budget with Benefits 275.0 $30,191,102 2016-17 East Proposed Budget with Benefits 264.5 $28,459,345 Total Budget-to-Budget Savings ($1,731,757) (10.5)