Project Launch Tuesday, May 5, 2015 Consultant Team Members PRISM - PowerPoint PPT Presentation

Project Launch Tuesday, May 5, 2015

Consultant Team Members PRISM Partners Inc. (“PRISM”) Susan Conner - Consultant Team Lead - MOHLTC Capital Planning Specialist - Business Case + Local Share Specialist Bessant Pelech Associates (“BPA”) Julie Bessant Pelech - Master Programmer - Service Delivery Model Report - Part A Components Lead Two Row Architect (“Two Row”) Brian Porter - Master Planner - Facility Planner - Part B Components Lead Hanscomb Ltd. (“Hanscomb”) - Cost Consultant 1

Overview of MOHLTC Capital Planning Stages Planning Early Planning Implementation Close Stage 3.2: Stage 3.1: Stage 4.2: Stage 4.1: Stage 1: Stage 2: Stage 1: Stage 5.1: Preliminary Stage 5.2: Preliminary Award of Working Proposal Functional Pre-Capital Construction Settlement Design Design Contract Drawings Development Program Part 2 Part 1 Close se Details Details of processes can be found in Details of processes can be found in provided in MOHLTC/LHIN Joint Review Framework Capital Planning Manual 1996 letter to for Early Capital Planning Stages: CHC’s in 2010-11 LHIN Support Checkpoints Ministry Planning Review Checkpoints Ministry Funding Management Potential Ministry Grant Funding/Adjustment Checkpoints Potential Proposal/Planning and Design (P&D) Grant Implementation Grant Grant Types Full Grant 2

MOHLTC Guidelines and Checklists 3

Early Planning Stage 2: Stage 1: Pre- Functional Proposal Capital Program Physical Service Delivery Define and Justify Infrastructure Model Report Scope of Capital Deficiencies + Project (Future Related to Master Planning Function, Form and Program and Space) Service Needs MOHLTC Approval of Compelling Case to MOHLTC Focus on Physical Project MOHLTC and Cost Element O 4

Part A: Master Program, Service Delivery Model Report and Functional Program Articulation of Planning Objectives 1. Vision Setting 2. Current and Future State Assessment 3. Internal Engagement with 6 Program 4. Teams External Engagement with Partner 5. Organizations Community Engagement 6. Utilization Profiles 7. (MOHLTC only allows for 5% growth) 5

Part A: Master Program, Service Delivery Model Report and Functional Program Functional and Operational Parameters 8. based on Best Practice Space Projections/ Space Tables 9. Human Resources Plan 10. Preliminary Operating Cost Estimate 11. Preliminary Furniture and Equipment List 12. A Local Share Plan 13. Completed Checklists for Submission to 14. MOHLTC 6

Part B: Master Planning and Facility Development Plan Technical Building Assessments 1. Current and Future Space Requirements 2. Identify Infrastructure Deficiencies 3. Options to Solve Deficiencies 4. Renovate/Retrofit /Refurbish existing i. Acquire Land /Build Special-Purpose ii. Facility Acquire Land/Retrofit Buildings iii. Lease Building/ Leasehold iv. Improvements 7

Part B: Master Planning and Facility Development Plan High-Level Project Cost Estimate 5. Facility Development Plan 6. High-Level Funding Plan 7. Project Schedule 8. Phasing Plan 9. Completed Checklists for Submission 10. to MOHLTC 8

Culture 9

Connection to Outdoors 10

Less Institutional 11

Pre-Capital Critical Path (Preliminary) 2015 May June July Task/Deliverables 4 11 18 25 1 8 15 22 29 6 13 20 27 1 Project Launch May 5th 2 Due Diligence and Document Review 3 Establish Program/ User Teams 4 Program Team Engagement (Week of May 18 th ) (Round 1) 5 Current State and Future State 6 Program Team Engagement (Week of June 8 th ) (Round 2) 7 Partner Engagement 8 Finalize Space Requirements 9 Community Engagement Session (both sites) (Week of June 22 nd ) 10 Technical Assessment 12

Pre-Capital Critical Path (Preliminary) 2015 May June July Task/Deliverables 4 11 18 25 1 8 15 22 29 6 13 20 27 11 Report on Infrastructure Deficiencies 12 Identify Infrastructure Solutions 13 Range of Project Cost Estimates for Options 14 Internal Engagement re. Preferred Option(s) 15 Presentation to Capital (Week of June 29 th ) Planning Committee 16 Finalize Components of Pre-Capital Submission 17 Draft Pre-Capital Submission to Executive Director 18 Finalize Submission 13 19 Presentation to Board for Approval July 24th

Next Steps Validate Pre-Capital Critical Path with Executive Director and Management 1. Team Determine Process for Vision Setting 2. Establish Program/User Teams (with Terms of Reference) 3. Set Dates for Program Team Meetings (2 rounds) 4. Determine Engagement Plan for DAHC’s Partners 5. Set Date for Community Engagement Session (both Brantford and Hamilton) 6. Prepare Pre-User Team Meeting Materials 7. 14