Procu curement in in the HE Sect ctor Do Don Bowman MCIPS PS - PowerPoint PPT Presentation

Procu curement in in the HE Sect ctor Do Don Bowman MCIPS PS Credit: Chris Christodoulou

Pr Presente ter : Do Don B Bowman an M MCIPS • Member of Chartered Institute of Purchasing and Supply (MCIPS) • Assistant Director – London Universities Purchasing Consortium • Over 20 years in Procurement – Broadcasting/MAFF/SFA/HoL/UoK • Previous work with Kent Invicta Chambers of Commerce 2

Ag Agen enda • The HE sector overview • HE sector procurement • Framework Agreements • Working with the public sector Questions??

HE HE sec ector statis tistic tics 2015/16 • Total income £34.7bn • Number of students c2.3m Ø University of Kent 19,600 Ø Canterbury ChristChurch Uni 16,000

HE HE sour urces es of inc income

HE HE expenditur penditure

Ho How w Univ Univer ersities ities buy buy • Often use devolved budget structure • Schools and Department have ultimate say in what, but not how • Central procurement system – set up new suppliers • All major procurements (over £20k) electronically • Purchasing Procedures 7

Un Univ iver ersity ity Pu Purchasing Consortia (UPC’s) Six regional purchasing consortia developing and managing frameworks on behalf of our Members…..£1bn+ expenditure

UPC UPC’s - wha what are e the hey? • Not-for-profit companies, limited by guarantee • Aimed at maximising value for Members • Owned by its Members, for its Members • Delivering OJEU compliant Collaborative Framework Agreements and other procurement services

UPC UPC’s – LU LUPC the numbers rs • 75 full LUPC Members – less HEI’s • 36 FE College Associate Members – and growing • £208m of spend by LUPC Members in 2015/16 • Over 110 supply agreements available to Members

UPC UPC’s – SU SUPC C the numb mbers • 62 full and associate members • 67 FE College • £400m in member spend in 2015/16 • £50m of savings in 2015/16

Fr Fram amework Agreem eemen ent t Ov Overview • Over 100 agreements across all categories www.lupc.ac.uk

Co Constru ruction related Ag Agreeme ments

Estates Maintenance ce and Minor Works (LUPC but incl cludes Kent)

Fr Fram amework Agreem eemen ent t call all offs Single Supplier Direct Award Ranked Supplier Framework Desktop Exercise Agreement Further Competition

Po Potential future Fra ramework Agreements • Professional Services Ø Project Management Ø Quantity Surveyors Ø Architects Ø M&E • Construction Ø Medium Ø Large

Fi Finding public sector or op opport ortunities 17

Im Impr proving ving your ur chanc hances es of winning winning • Be clear about when to bid and not to bid • Find out who your competitors are • Make early decisions about whether to go solo/consortium/subcontract • Remember you do not have to go it alone – collaborate and network

Collaborative Bi Co Bidding? • Options: Consortium Ø Joint Bidding Ø Lead Contractor & Subcontractor Ø Use one of these options if: ü You don’t have the capability or capacity ü You do not have the experience or a potential partner has skills/experience you do not have ü A joint bid would enhance your chance of winning

Ch Choosi sing the ri right part rtner • Do you already have an existing relationship e.g. Trust & Shared Values? • Can they and are they likely to deliver? • What is their reputation in the market? • Who do they already work for/with? (comparable client/service, etc) • Are they financially secure? • What Accreditations do they have?

So Some me final thoughts • Professional approach • Understand what the buyer is looking for and bespoke bid accordingly • Always answer the question asked! • Think about why the question is asked and answer to meet this need • Read the evaluation criteria-it almost gives the answer • Stick to any word limits 21

QUESTIONS? www.lupc.ac.uk d.bowman@lupc.ac.uk