PRE-PROPOSAL CONFERENCE Thursday, January 8, 2015 Agenda - PowerPoint PPT Presentation

WEST CONTRA COSTA HIGH CAPACITY TRANSIT INVESTMENT STUDY PRE-PROPOSAL CONFERENCE Thursday, January 8, 2015

Agenda  Introduction  Schedule  Summary of Scope of Work  DBE Goal  RFP Submittal Requirements  Selection Criteria and Evaluation  Questions, Answers and Process

Introduction Impetus for Study  Improving high capacity transit is a long held policy goal  Traffic congestion within I-80 Corridor  Public interest in major transit improvements  Possible extension of Measure J sales tax measure

Introduction Key Partners and Participating Agencies  West Contra Costa Transportation Advisory Committee (WCCTAC)  Contra Costa Transportation Authority (CCTA)  Metropolitan Transportation Commission (MTC)  Bay Area Rapid Transit (BART)  AC Transit  Western Contra Costa Transit Authority (WestCAT)  Capital Corridor  Water Emergency Transportation Authority (WETA)  Cities (El Cerrito, Richmond, San Pablo, Pinole, Hercules)  Contra Costa County

Introduction Study Funding Organization Contribution Source WCCTAC $300,000 Measure J, 28b CCTA $300,000 STIP BART $300,000 General Fund MTC $100,000 To be Determined Subtotal (Study Budget) $1,000,000 Contingency (WCCTAC) $100,000 Measure J, 28b

Introduction Study Organization Policy Advisory Study Lead Study Management Technical Advisory Committee Agency Group Committee WCCTAC Board X WCCTAC TAC X WCCTAC Staff X X WestCAT X X AC Transit X X BART X X Capital Corridor As needed Caltrans As needed WETA As needed CCTA X X

Procurement Schedule KEY DATES December 18, 2014 RFP release: January 8, 2015 Pre-proposal conference: Final day for Submittal of Questions: Tuesday, January 13, 2015 Proposal Packages due: Noon on Friday, January 30, 2015 February 2-27, 2015 Proposal Package Evaluation: Monday, February 23 and Interviews (tentative): Tuesday, February 24, 2015 WCCTAC Board Approves Contract: Friday, March 27, 2015

Study Schedule Key Milestones STIP funds availablity Scheduled completion of CCTA Expenditure Plan May 2016 Anticipated completion of HCTI Study September 2016-March 2017

Scope of Work Past Studies AC Transit’s ongoing Major Corridors Study  AC Transit’s ongoing Comprehensive Operations Analysis  BART’s 1983 West Contra Costa Extension Study  BART’s 1992 West Contra Costa Extension Alignment Study  BART’s 2003 Contra Costa-Solano Rail Feasibility Study  BART’s 2014 Vision Plan  Capital Corridor’s 2014 Business Plan  CCTA’s 2014 Ferry Feasibility Study  CCTA’s 2001 / 2015 Express Bus Studies  MTC’s 1996 I-80 Corridor Study  MTC’s 2007 Regional Rail Plan  WestCAT 2013 Short Range Transit Plan  WCCTAC’s 1999 Additional West County Train Station Site Evaluation 

Scope of Work Understanding West County Markets for Transit  Document Existing and Planned:  Transportation Network  Land Uses  Mobile Device Data (e.g. AirSage)  Travel Market Analysis  Southbound AM expected for primary analysis  Other and untapped markets also should be included

Study Area

Scope of Work Developing Alternatives  Conceptual Alternatives  Multi-modal  Station locations and access  Evaluation of Alternatives  Criteria Development  Preliminary Screening  Ridership Modeling  Final Screening  May result in multiple final alternatives

Scope of Work Public Outreach  Diverse array of stakeholders  Creative, Effective and Interactive tools  Web page  Social media  Workshop/meetings/open houses  Held in various cities within sub-region

Scope of Work Costs and Funding Feasibility  Cost Estimates  Preliminary Screening: order of magnitude  Final Screening: capital and operating costs for each final alternative  Funding Options for Final Alternatives  Identification of Funding Sources  Financial Model  Cost Parameters  Risk Analysis  New Starts/Small Starts Evaluation

8% DBE Goal  Analysis used new (2012) Local Assistance methodology.  DBE goal based on total forecasted contract value with Caltrans-specified adjustment factor applied  Independent cost estimate identified two sub-consultant opportunities:  Public Participation  Funding Options  Need not use the same sub-consulting opportunities  Other contract tasks may be used, but must meet the goal or demonstrate a good faith effort.

RFP Submittal Requirements  7 Hard Copies plus 1 Electronic  25 Pages Max.  Transmittal Letter with Indication of Compliance or Issues with Professional Services Contract  Project Understanding  Management Plan and Schedule  Qualifications and Experience  References  Resumes  Project Budget (in sealed envelope)  Federal Forms

Selection Criteria and Process  Selection Panel will review and rank all proposals  Evaluation Criteria  Demonstrated ability to manage project scope, schedule, budget and deliver projects expeditiously  Qualifications and experience of key project team members and firm  Demonstrated experience with transit corridor studies involving multiple modes  Clear understanding and creative approaches to project’s tasks  Satisfaction of previous clients  Interviews - TBD

Questions and Answers Process  Email notices to interested parties will be sent if there are addenda to the RFP. Any addenda will be posted on the website.  All responses to questions will be posted on website:  Periodically check for new information WCCTAC website: www.wcctac.org

Questions Received to Date  Should the Federal Forms in Attachment A be filled out by the prime only, or all members of a team?  Sub-consultants must complete all forms except those pertaining to the DBE commitment (so everything except 10-O1, 15-H, 10-O2, and 17-F).  Should the Project Budget be submitted in a cost plus fixed-fee (CPFF) format?  Yes. Reimbursement contract type with a not-to-exceed budget and possibly task orders. For costs, include fully burdened rates (direct labor costs, indirect, travel, benefits, and other direct costs) and fee.  Do you have a Project Budget template you’d like us to use?  No