Portfolio Kanban Focus On The Right Work At The Right Time Agile is about delighting the customer by prioritizing valuable work for customers, as well as balancing technical debt and other work that is crucial for the health of your product or service. Wouldn't it be nice if all your work was clearly aligned to a customer or goal? Well, it can with Portfolio Kanban. Forget complex scaling frameworks. Embrace instead simplicity by designing the ideal flow of work and pulling it using Kanban. Focus on the right work at the right time with Just-In-Time backlogs. Use "brutal" prioritization and stop wasting time estimating, instead leverage Kanban metrics and techniques to generate "good enough" estimates. Finally, you will discover how to improve organizational flow with Portfolio Kanban, by tracking metrics like lead/cycle time and throughput. This is everything you need to know to set up and continuously improve the way to deliver the most valuable work to your customers, fast!
About Dimitri Ponomareff Dimitri Ponomareff is a passionate coach, facilitator and public speaker. He has the ability to relate to people from all walks of life and at every level within an organization. He can motivate and energize individuals, teams or entire organizations. Dimitri is consistently recognized as an effective and successful change agent who is able to mobilize people on a path of continuous improvement. Dimitri does everything to ensure he shares his knowledge with others who seek it. As a certified Coach, Project Manager and Facilitator of "The 7 Habits of Highly Effective People", Dimitri brings a full spectrum of knowledge in his delivery of methodologies. Through leading by example, he is able to build teams who understand where to focus their work to generate the most value. He has coached and provided tailor-made services and training for a multitude of organizations. The short list includes, American Express, Blue Cross Blue Shield, Charles Schwab, Bank of America, Morgan Stanley, Best Western, Choice Hotels, JDA Software, LifeLock, First Solar, Infusionsoft and Mayo Clinic. https://www.linkedin.com/in/dimka5/
Agenda Mindset ● ○ Agile Manifesto House of Lean ○ ● Methodologies ○ Kanban ○ Feature Driven Development (FDD) ● Organizational Design Portfolio Kanban ● Kaizen ●
Mindset
The Agile Organization Agile Mindset Lean Thinking How to organize human activities to deliver more benefits to society and value to individuals while eliminating waste, by focusing on these concepts: Value , Value Streams , Flow , Pull and Perfection . Organizational agility is the ability of an organization to effectively sense and adapt in complex, rapidly changing conditions so that it can thrive as an organization.
Kanban
Kanban Origins The name 'Kanban' originates from Japanese[ 看板 ], and translates roughly as " signboard " or " billboard “. Kanban is a method for managing work with an emphasis on just-in-time delivery while not overloading the team members. The process, from definition of a card to its delivery to the customer, is displayed for participants to see and team members pull work from a queue. https://kanbanzone.com/kanban-coaching/what-is-kanban/
Kanban System at Toyota Philosophy of complete elimination of waste. “The workplace is a teacher. You can find answers only in the workplace.” Taiichi Ohno (1912–1990) https://kanbanzone.com/kanban-coaching/toyota-production-system/
Kanban Principles & Properties Principles ● Start with what you do now ● Agree to pursue incremental, evolutionary change Respect the current process, roles, responsibilities, and titles. ● ● Encourage acts of leadership at all levels Properties ● Visualize the workflow ● Limit Work-In-Progress (WIP) ● Measure and manage the flow Make process policies explicit ● ● Improve collaboratively using models and empirical evidence https://kanbanzone.com/kanban-coaching/what-is-kanban/
Kanban Board - Start Simple Start with a simple board: ● Start with a simple task board with three columns: to do, in process, and done. ● Each card represents a work item in the current scope. Names can be associated with the cards. ● The key is to set up an easy way to visualize the work, and create an area for social interactions. https://kanbanzone.com/kanban-coaching/create-kanban-board-exercise/
Kanban Board - Be Realistic Do not overload your Kanban board: ● As you start flowing cards, be aware of Muri , which focuses on not overburden your board. ● Understand that multitasking doesn't work and embrace this mantra: “ stop starting, and start finishing .” https://kanbanzone.com/kanban-coaching/create-kanban-board-exercise/
Kanban Board - Set WIP Limits 3 4 Invest in WIP limits and a better flow on your Kanban board: ● To truly embrace Kanban, we must regulate the volume of cards on the board. This can easily be accomplished by identifying clear thresholds associated to better defined stages of work (columns). Use a simple formula to determine your initial WIP limit WIP limit = (team members) x 2 – 1 https://kanbanzone.com/kanban-coaching/what-is-kanban/kanban-wip-limits/
Kanban Board - Mechanics 3 4 3 4 1. The team delivers a card and moves it to the "Done" 3 4 column. 2. The team pulls a new card from the "Ready" column and starts working on it by placing it in the "In Progress" column. 3. The team responds to the pull event and selects the next priority card by moving it to the "Ready" column. https://kanbanzone.com/kanban-coaching/create-kanban-board-exercise/
Kanban Board - Flow 3 4 2 3 2 Now that we have established our team capacity and we have a pull system , we can streamline the ideal flow . https://kanbanzone.com/kanban-coaching/create-kanban-board-exercise/
Board Example
Board Examples - MoSCoW Prioritization https://kanbanzone.com/kanban-board-templates-examples/organizational-flow/kanban-boards-templates/
Board Examples - Crisis Management Plan https://kanbanzone.com/kanban-board-templates-examples/organizational-flow/crisis-management-plan/
Board Examples - Sales Process https://kanbanzone.com/kanban-board-templates-examples/business-solutions/sales-process/
Feature Driven Development (FDD)
Feature Driven Development (FDD) http://agilemodeling.com/essays/fdd.htm
Organizational Design & Flow
Agile Organizational Design
Organizational Flow
The Agile Organization Visualized on Kanban Boards
Portfolio Kanban
Portfolio Kanban ● Align your goals to precise deliverables that can be tracked Flow work efficiently by eliminating ● wasteful activities ● Improve continuously with clear feedback loops ● Focus by finishing work before starting new work (single-task) ● Visualize to naturally increase your productivity https://kanbanzone.com/portfolio-kanban/
Portfolio Kanban System
Portfolio Kanban - Connected Boards & Cards Strategy Board Discovery Board Team Board https://kanbanzone.com/portfolio-kanban/
Portfolio Kanban - Connected Boards & Cards Project Board Team Board https://kanbanzone.com/portfolio-kanban/
Kaizen
Kaizen - The spirit of continuous Improvement Kaizen is Japanese for improvement or “ change for the better ”. In holding Kaizen events, organizations attempt to identify areas that are waste and how they can improve processes to deliver value to customers more quickly. Key elements of kaizen Teamwork ● Personal discipline ● ● Improved morale ● Quality circles Suggestions for improvement ● https://kanbanzone.com/kanban-coaching/kaizen/
Portfolio Kanban Systems ● Mindset Agile Manifesto ○ ○ House of Lean ● Methodologies We hope that you ○ Kanban ○ Feature Driven Development (FDD) enjoyed this ● Organizational Design & Flow presentation! ● Portfolio Kanban ○ Kanban System ○ Kanban Board Learn more at KanbanZone.com ○ Kanban Metrics ● Kaizen
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