Leveraging Kanban to Create the Agile Organization As Agile is - PowerPoint PPT Presentation

Leveraging Kanban to Create the Agile Organization As Agile is more accepted as the way to develop software in organizations, some software teams and groups within IT are also becoming Agile, but with using Kanban as their chosen Agile methodology. By leveraging Kanban in addition to Scrum, other groups in the organization like marketing, legal, finance, sales, etc... are also embracing Agile by using Kanban boards to improve the way their business processes flow across the organization. Dimitri shares his vast experience to illustrate how organizations have introduced Kanban across levels and functions of their organizations. You will learn Kanban and walk away with real examples/techniques that you can implement immediately within your organization.

About Dimitri Ponomareff Dimitri Ponomareff is a passionate coach, facilitator and public speaker. He has the ability to relate to people from all walks of life and at every level within an organization. He can motivate and energize individuals, teams or entire organizations. Dimitri is consistently recognized as an effective and successful change agent who is able to mobilize people on a path of continuous improvement. Dimitri does everything to ensure he shares his knowledge with others who seek it. As a certified Coach, Project Manager and Facilitator of "The 7 Habits of Highly Effective People", Dimitri brings a full spectrum of knowledge in his delivery of methodologies. Through leading by example, he is able to build teams who understand where to focus their work to generate the most value. He has coached and provided tailor-made services and training for a multitude of organizations. The short list includes, American Express, Blue Cross Blue Shield, Charles Schwab, Bank of America, Morgan Stanley, Best Western, Choice Hotels, JDA Software, LifeLock, First Solar, Infusionsoft and Mayo Clinic. https://www.linkedin.com/in/dimka5/

Kanban

Kanban Origins The name 'Kanban' originates from Japanese[ 看板 ], and translates roughly as " signboard " or " billboard “. Kanban is a method for managing work with an emphasis on just-in-time delivery while not overloading the team members. The process, from definition of a card to its delivery to the customer, is displayed for participants to see and team members pull work from a queue. https://kanbanzone.com/kanban-coaching/what-is-kanban/

Kanban System at Toyota Philosophy of complete elimination of waste. “The workplace is a teacher. You can find answers only in the workplace.” Taiichi Ohno (1912–1990) https://kanbanzone.com/kanban-coaching/toyota-production-system/

Kanban Principles & Properties Principles ● Start with what you do now ● Agree to pursue incremental, evolutionary change Respect the current process, roles, responsibilities, and titles. ● ● Encourage acts of leadership at all levels Properties ● Visualize the workflow ● Limit Work-In-Progress (WIP) ● Measure and manage the flow Make process policies explicit ● ● Improve collaboratively using models and empirical evidence https://kanbanzone.com/kanban-coaching/what-is-kanban/

Kanban Board - Start Simple Start with a simple board: ● Start with a simple task board with three columns: to do, in process, and done. ● Each card represents a work item in the current scope. Names can be associated with the cards. ● The key is to set up an easy way to visualize the work, and create an area for social interactions. https://kanbanzone.com/kanban-coaching/create-kanban-board-exercise/

Kanban Board - Be Realistic Do not overload your Kanban board: ● As you start flowing cards, be aware of Muri , which focuses on not overburden your board. ● Understand that multitasking doesn't work and embrace this mantra: “ stop starting, and start finishing .” https://kanbanzone.com/kanban-coaching/create-kanban-board-exercise/

Kanban Board - Set WIP Limits 3 4 Invest in WIP limits and a better flow on your Kanban board: ● To truly embrace Kanban, we must regulate the volume of cards on the board. This can easily be accomplished by identifying clear thresholds associated to better defined stages of work (columns). Use a simple formula to determine your initial WIP limit WIP limit = (team members) x 2 – 1 https://kanbanzone.com/kanban-coaching/what-is-kanban/kanban-wip-limits/

Kanban Board - Mechanics 3 4 3 4 1. The team delivers a card and moves it to the "Done" 3 4 column. 2. The team pulls a new card from the "Ready" column and starts working on it by placing it in the "In Progress" column. 3. The team responds to the pull event and selects the next priority card by moving it to the "Ready" column. https://kanbanzone.com/kanban-coaching/create-kanban-board-exercise/

Kanban Board - Flow 3 4 2 3 2 Now that we have established our team capacity and we have a pull system , we can streamline the ideal flow . https://kanbanzone.com/kanban-coaching/create-kanban-board-exercise/

Board Example

Board Examples - MoSCoW Prioritization https://kanbanzone.com/kanban-board-templates-examples/organizational-flow/kanban-boards-templates/

Board Examples - Crisis Management Plan https://kanbanzone.com/kanban-board-templates-examples/organizational-flow/crisis-management-plan/

Board Examples - Sales Process https://kanbanzone.com/kanban-board-templates-examples/business-solutions/sales-process/

Kanban Organization

The Agile Organization Agile Mindset Lean Thinking How to organize human activities to deliver more Individuals and interactions over processes and tools benefits to society and value to individuals while Working software over comprehensive documentation eliminating waste, by focusing on these concepts: Value , Customer collaboration over contract negotiation Value Streams , Flow , Pull and Perfection . Responding to change over following a plan Organizational agility is the ability of an organization to effectively sense and adapt in complex, rapidly changing conditions so that it can thrive as an organization.

Organizational Flow

Portfolio Kanban ● Align your goals to precise deliverables that can be tracked Flow work efficiently by eliminating ● wasteful activities ● Improve continuously with clear feedback loops ● Focus by finishing work before starting new work (single-task) ● Visualize to naturally increase your productivity https://kanbanzone.com/portfolio-kanban/

Portfolio Kanban - Connected Boards & Cards Strategy Board Discovery Board Team Board https://kanbanzone.com/portfolio-kanban/

The Agile Organization Visualized on Kanban Boards

Kanban Metrics

Throughput for Performance Throughput is based on actual data to represent the number of cards delivered in a given period of time on a specific Kanban board. This metric will provide the team represented on a Kanban board a way to track their performance over time. https://kanbanzone.com/2017/throughput-cycle-time-metrics-kanban-performance-responsiveness/

Cycle Time for Responsiveness Cycle Time is calculated from the time a card is worked on by the team until the time the card is delivered. In simple terms, it’s how long a card stays within the Work-In-Progress (WIP) columns of your board. https://kanbanzone.com/2017/throughput-cycle-time-metrics-kanban-performance-responsiveness/

Estimate with Cycle Time and WIP By leveraging the Cycle Time and your WIP Limit , you can estimate when a card in you backlog will get done. https://kanbanzone.com/2017/estimate-not-kanban-vs-scrum/

Kaizen - The spirit of continuous Improvement Kaizen is Japanese for improvement or “ change for the better ”. In holding Kaizen events, organizations attempt to identify areas that are waste and how they can improve processes to deliver value to customers more quickly. Key elements of kaizen Teamwork ● Personal discipline ● ● Improved morale ● Quality circles Suggestions for improvement ● https://kanbanzone.com/kanban-coaching/kaizen/

Leveraging Kanban to Create the Agile Organization ● Kanban Properties We hope that you ○ Visualize the workflow ○ Limit Work-In-Progress (WIP) ○ Measure and manage the flow enjoyed this ○ Make process policies explicit ○ Improve collaboratively using models presentation! and empirical evidence ● Organizational Flow Learn more at KanbanZone.com Portfolio Kanban ● ● Kanban Metrics Kaizen ● https://www.slideshare.net/dimka5