PORT ANGELES SCHOOL DISTRICT PRELIMINARY BUDGET PRESENTATION FOR - PowerPoint PPT Presentation

PORT ANGELES SCHOOL DISTRICT PRELIMINARY BUDGET PRESENTATION FOR FISCAL YEAR 2018-19 Board Meeting August 9, 2018 1

Meeting Overview ⚫ Enrollment overview ⚫ General fund overview – Summary – Revenue detail – Expenditure detail ⚫ Review of other funds 2

Summary of Changes ⚫ Estimated ending fund balance increased – Levy revenue estimate increase – Supplies and travel decreased in basic education and district wide support – Certain program expenditures increased to reflect expected program revenues (categorical grants) 3

Enrollment Drives our State Funding 3700 3650 3600 3549 3639 3550 3602 3619 3577 3518 3500 3450 3400 3350 3300 3250 3200 3150 3100 3050 3000 2014 2015 2016 2017 2018 2019 4 Years 2014-2018 based on actual. Year 2019 is forecasted.

General Fund Overview 5

Fund Balance FY15-16 7,000,000 6,000,000 FY14-15 FY12-13 5,000,000 FY16-17 FY13-14 4,000,000 $3.58 Mil 3,000,000 FY17-18 2,000,000 1,000,000 6

General Fund – Summary PORT ANGELES SCHOOL DISTRICT 121 PRELIMINARY BUDGET of FUND BALANCE For Fiscal Year 2018-19 General Fund Budgeted Revenues 53,912,985 Budgeted Expenditures 52,715,931 Difference between YTD Revenues and Expenditures 1,197,054 Add: Transfers In for the Year - Subtract: Transfers Out - Add: Estimated FUND BALANCE as of 08/31/2018 3,585,000 ESTIMATED ENDING FUND BALANCE FY 2018-19 4,782,054 Fiscal stability funds per board policy #6020 at end of year per forecasted expenditures $2,108,637 7

General Fund – Revenues REVENUE FUNDING SOURCES State dollars expected to Local Taxes Federal fund 77% of district Local programs Support NonTax Local dollars expected to fund 13% of district programs Federal dollars expected to fund 9% of district programs State 8

General Fund – Revenues (cont) Table of Sources PORT ANGELES SCHOOL DISTRICT 121 GENERAL FUND ACTIVITY *As of July 31, 2018 (preliminary) 2017-18 2017-18* Budget Diff Revised Year to Date 2018-19 This Yr/Next REVENUES: Budget Actuals Proposed Budget Yr Local Taxes 8,938,432 8,795,161 6,465,687 ($2,472,745) 716,983 Local Support NonTax 661,299 631,000 ($30,299) 25,130,074 State, General Purpose 28,027,790 33,248,327 $5,220,537 State, Special Purpose 6,846,923 6,512,162 8,458,877 $1,611,954 Federal, General Purpose 93,000 269,698 90,000 ($3,000) Federal, Special Purpose 4,943,118 3,518,537 5,014,094 $70,976 17,369 Other Districts or Agencies 13,544 5,000 ($8,544) Total REVENUES 49,524,106 44,959,984 53,912,985 4,388,879 Note: $750,000 capacity to accept other grants and donations is included in the federal special purpose budget category. 9

General Fund – Expenditures Our budget focus is on instruction Basic Education Support Services (Administration, transportation, food services) Special Education Compensatory Education (Title I, Title II, LAP, Indian Ed, etc.) Career and Technical Education Other Instructional Programs (highly capable, mini-grants, etc) 10 10

General Fund – Expenditures (cont.) Distribution by type of program PORT ANGELES SCHOOL DISTRICT 121 GENERAL FUND ACTIVITY As of July 31, 2018* 2017-18 Actuals+ 2017-18 Encumbrances 2018-19 Proposed Budget Diff This EXPENDITURES Revised Budget YTD* Budget Yr/Next Yr Regular Instruction $ 27,036,009 26,631,833 $ 26,332,686 ($703,323) 6,948,942 7,148,948 7,989,803 1,040,861 Special Ed Instruction 1,531,967 1,743,867 1,949,832 417,865 Voc. Ed Instruction 3,363,445 3,235,973 3,554,126 190,681 Compensatory Ed Instruct. 616,655 920,827 1,773,233 1,156,578 Other Instructional Pgms 47,500 44,689 47,500 0 Community Services 10,765,827 10,660,827 11,068,751 302,924 Support Services $ 50,310,345 $ 50,386,964 $ 52,715,931 $ 2,405,586 Total EXPENDITURES *Includes July payroll, but not all other expenditures Note: $750,000 capacity to spend other grants and donations is included in the other instructional programs budget category. 11

General Fund – Expenditures (cont) PORT ANGELES SCHOOL DISTRICT 121 GENERAL FUND EXPENDITURES BY FUNCTION As of July 31, 2018* 2017-18 Actuals + 2017-18 Revised Encumbrances 2018-19 Proposed Budget Diff This EXPENDITURES Budget YTD* Budget Yr/Next Yr Debit Transfers $ 354,572 $ 279,384 $ 300,000 ($54,572) Credit Transfers (354,572) (279,384) (300,000) 54,572 Salaries - Certificated 20,534,926 20,505,130 20,857,615 322,689 Salaries-Classified 9,092,298 9,220,697 9,798,794 706,496 Employee Benefits 11,787,611 11,899,323 12,351,011 563,400 Supplies & Materials 2,902,434 2,538,718 2,424,697 (477,737) Purchased Services 5,524,391 5,810,273 6,958,438 1,434,047 Travel 302,491 249,077 182,776 (119,715) Capital Outlay 166,195 163,746 142,600 (23,595) $ 50,310,346 $ 50,386,964 $ 52,715,931 $ 2,405,585 *Includes July payroll, but not all other expenditures Note: $750,000 capacity is included in purchased services. 12

Purchased Services - Details ⚫ $750,000 to accommodate possible new grants (capacity) ⚫ SPED contracts – Specialists – State Birth – Two program with contractor ⚫ Basic Ed-Running start fees, copiers in schools, software licenses, professional development registrations 13

Purchased Services – Details (cont) ⚫ Food services (Sodexo) ⚫ District support – Utilities, including internet and cell phones – Business and other services-Attorneys, elections, audit, memberships, registrations, and copiers – Software systems (student and accounting) – Outside services for maintenance 14

Levy Spending Plan ⚫ LEVY SPENDING PLAN - DETAILS ⚫ Current projected levy funding $6,446,687 ⚫ Summary of proposed use of levy funding – Student Programs $2,505,003 – Athletics and Extra-curricular $855,544 – Transportation costs $426,943 – Other enrichment teachers $2,659,197 15

Budget Basic Education & Enrichment Levy Comparison Funding Type 2018-19 Budgeted 2017-18 Actual Levy $6,465,687 $8,938,432 LEA $1,210,942 $1,452,836 *BEA $30,827,424 $25,632,200 Less MSOC ($4,485,267) ($4,372,535) Less CTE ($1,973,922) ($1,666,652) $32,044,864 $29,984,281 DIFFERENCE BETEWEEN YRS $2,060,583 LEA = Local Effort Assistance (state) BEA - Basic Education Assistance (state) MSOC = Materials Supplies and Operating Costs (state) CTE = Career and Technical Education (state) *Not including the State Special Education Funding

Other Considerations • How does the loss of the Mix Factor impact schools • 250 Teachers • 1.38 x 40,760 = $56,249 ($14,062,250) • $17,282,250 - 14,062,250 = $3,220,000 • 1.58 x 40,760 = $64,401 ($16,100,250) • $17,282,250 – 16,100,250 = $1,182,000 • $69,129 ($17,282,250) • Regionalization • 18%, 12%, 6%, 0% • Multi-Year Revenue Comparison 17

Multi-Year Comparison High Level Multi-Year Comparison Port Angeles School District 05121 Supplemental Supplemental Supplemental SY 2018-19 SY 2019-20 SY 2020-21 State Funding $ 41,673,496 $ 42,929,122 $ 43,585,708 Levy or Local Effort Levy $6,705,681 $4,397,648 $4,350,019 Total $ 48,379,177 $ 47,326,770 $ 47,935,727 Per Pupil $ 12,867.08 $ 12,587.17 $ 12,749.13 Supplemental Compared to Pre EHB 2242 Per Pupil Impact $ 1,327 $ 862 $ 862 Supplemental Compared to Enacted Per Pupil Impact $ 909 $ 16 $ 13 Unused Voter Approved Levy (Rollback) $ 2,394,000 $ 4,702,000 $ 4,749,000 Unused Levy Authority $ - $ - $ - Important Table Notes 1. Users must select their district of interest from the menu on the summary tab, not on this tab. 2. State revenue totals include total apportionment, professional learning time, and local effort assistance payments. This line also includes Net State Costs not allocated at a district level only when State Summary is selected and Caseload field is set to "YES" on the summary tab. 3. Levy or local effort levy inlcudes estimated maintenance and operation/enrichment levy collections. 4. Levy or local effort levy totals are capped at existing voter approvals for the 2018 calendar year. 18

Associated Student Body – Summary 2017-18 2018-19 Budget Diff 2017-18 Year to Date Proposed This Yr/Next Budget Actuals Budget Yr Beginning Fund Balance $ 300,000 $ 443,579 $ 300,000 $ 0 Total Revenues 630,850 273,838 750,450 119,600 Total Expenditures (767,700) (359,606) (874,900) (107,200) Ending Fund Balance $ 163,150 $ 357,811 $ 175,550 $ 12,400 Note: Actuals as of June 30, 2018 Expenditures includes known encumbrances The budget noted above reflects budgets set by each ASB with capacity built in to accept additional revenues and spend accordingly. 19

Debt Service Fund – Summary 2017-18 2018-19 Budget Diff 2017-18 Year to Date Proposed This Yr/Next Budget Actuals Budget Yr Beginning Fund Balance $ 25,000 $ 25,211 $ 36,000 $ 11,000 Total Revenues 30,000 11,128 35,000 5,000 Total Expenditures 0 0 0 0 Ending Fund Balance $ 55,000 $ 36,339 $ 71,000 $ 16,000 Note: Actuals as of June 30, 2018 There is no debt to make payments on. Some past year tax collections may come in and represent revenue budgeted. 20