Point Yacht Club Annual General Meeting 2019
1. Ensure that all present are entitled to be present 2. Apologies 3. Attendance 4. Declare the meeting open 5. Notice convening the meeting 6. Obituaries 7. Confirmation of minutes 8. Matters arising 9. Club reports 10. To consider, and if thought fit, to adopt the audited financial statements as at 31 may 2019, together with the club reports 11. Election of office bearers A. Trustee B. Honorary Vice Presidents C. Commodore D. Vice commodore E. Rear commodores G. General committee H. Keeler committee I. Dinghy committee J. Youth committee K. Power boat committee L. Paddle sport committee 12. Honorary life membership 13. Yachtsman of the year award 14. Intermediate sailor of the year award 15. Youth sailor of the year award 16. To elect auditors for the ensuing year 17. General 18. Close the meeting
A reminder that any: Honorary members Visiting members Junior members Non-members As per Rule 18 are not permitted to attend the AGM, and if there are any such persons present, I would request them to please leave. I also remind those present that Intermediate members ( as per Rule 16) may speak but not vote. That would include the main business of the meeting tonight. This is a private meeting and should there be members of the press present, they are present in their capacity as members and are reminded that the proceedings and views expressed are not for publication, except with the Commodore’s prior consent
Are there any apologies from the floor? The following members excused themselves in advance: John Cookson David Booth Hillary Ralph Greg Fuller William Basson Rudi Van Niekerk Denmar Nel Glen Lawson Trevor Finn Please may I remind members to sign the attendance register
The notice convening this 2019 Annual General Meeting was posted on 28 th July 2019 which was at least 10 days before the meeting and accordingly has been given timeously (clause 23 of the Constitution). A quorum is present, that is we have 50 members eligible to vote and who have signed the attendance registered. I now declare the meeting properly constituted.
Can I take the notice of the AGM dated 30 th August 2018 as having been read? Do I have a PROPOSER and SECONDER declaring that the notice convening the meeting be taken as read? Those in favour Those against Those abstaining The list of obituaries was circulated with the Notice of the meeting. As a mark of respect, I ask all to stand for a minutes’ silence.
In Memorium Hesketh R H - Richard James D C - David Mc Currach C B - Colin Bruce Murdoch C G - Colin Graham Sutton D - Dallas Purves W R - William Ronald Roux S P - Siebert Philip Samuels R H - Ronald Harvey Smith P G - Peter Gavin Munsami S - Sivanandan/Clive Anderson D H - David Hamilton Corbishley E A - Eric Allen Arbuthnot N D - Nigel Dare
The minutes were posted on the website as notified in the Notice of meeting and copies have been available on request. Minutes have also been circulated by e- mail on request. Can I take the minutes of the Special General Meetings held on 17 th April 2019,and the Annual General Meeting held on 30 th August 2018 as read? Do I have a PROPOSER and a SECONDER declaring the minutes of the meetings as taken as read and confirmed? Those in favour Those against Those abstaining Are there any matters arising from the previous minutes?
Club Reports Commodore Rear-Commodore Keelers Rear-Commodore Dinghies Rear-Commodore Youth Power Boats Paddle Sport Beach Site Audited Financial Statements as at 31 May 2019
Commodores report Focus of the club 2018-2019 To put things into correct time frames, the clubs focus from 2015 to 2017 was firmly on retaining our position on Vetch’s pier and at the same time doing necessary repairs and renovations to save the town club from falling apart. The amount of time and effort that went into these two aspects of the club was extraordinary to say the least You can look around you at what has been done here and it is clearly noticeable how much dedication and hard work has gone into bringing this club back to its former glory. 2017 to date has been a term where we have focused on completing the task of upgrading the club and then getting the club onto a better financial and more sustainable platform We started by putting in stronger management systems to firstly ensure that the physical state of the club itself is correctly maintained and improving the financial control within the club To this end I must thank Lydia Salt, Darryl and his team for their hard work Further to this a special thanks to the trustees Vernon Goss, Dave Cuthbert and Gavin Smith for their input with a special thanks to Rob Bowden for his time and expertise on the financial side. The model of the club has been changed substantially over the past 4 years to what I would like to describe as a contract type business.
In my layman's terms we have changed from being a jobbing operation to a rental operation. In this way we have fixed monthly income, we have been able to reduce overheads substantially and have a more predictable results . The main goal was to have a club that could weather the storms of the unpredictable economy that plague our country right now, but the secondary , and will be the most important factor in the next few years, is to grow our sport which will lead to growth in membership. One cannot concentrate on growing the club and it activities when we are running around plugging leaks and fending off attacks on our membership base. The challenge for the incoming committee is to grow the membership base, a task which is not at all easy in todays economy. We have a bit of a chicken and egg situation developing in that our club fees have increased substantially to sustain the club , however if we get more membership and membership support we can reduce the fees to make it more attractive to join our club.
Ski Boat/Paddlers/SUP The new ski boat members have really embraced the PYC as their new home and have enthused a strong club character amongst their group. A new walk on has been positioned down the side of the slipway to enable people to get on and off boats without having to wade into the water. Land has been reclaimed in the boat park so that trailers can be parked without impeding on the thoroughfare It must be noted that these improvements , although motivated by the ski boat section, are not specifically beneficial to only that division but to all the disciplines within the club The area will not only be used to park trailers , but is intended for the use of members who are hauling out and working on their own boats The extra space will be a big asset at regatta time when we need the extra parking I would like to thank them for their club spirit and for all the work that has gone into improving the boat park I am standing for rear commodore paddling this year in an effort to build the paddling section within the club. The sport of surf ski paddling is growing rapidly on an international basis and as a multidiscipline water sports club I would like to explore growing this division
SAS We have been in arrears with our SAS levies in recent years, this has now been brought up to date and we are now in good standing . Club Catering I must congratulate Nick and Eric of Eat Greek for their outstanding catering at PYC. There were some major challenges earlier this year when we had the pollution spill in the harbour and it was decided to shut down catering due to the spill creating a health hazard This severly impacted on their operation ,but they stood by the club, and I want to express my appreciation to them The Friday Pie days have proved successful and I want to ask members to support them further and re-establish the popularity of the famous PYC Pie Pollution spill As most of you know we hade a severe effluent spill down lavender creek into to harbour. This had a major impact on the club and its service providers We explored the route of compensation via our insurance brokers , but unfortunately we were not successful.
We also applied to the city for relief but to date our request has fallen on deaf ears Our major goal was to get relief for the service providers so that they would not be so heavily impacted, but also to get relief for PYC for the lack of trade and income over that period Marina The Marina continues to be well run, we still only have one Director, Nigel Miln, and we need to elect another director to the board. The dredger is well on its way and we hope that it will be completed by the end of the year I would like to thank Nigel for the time and effort that he puts into the marina of PYC’s behalf. RNYC /PYC affiliation talks Nigel Miln and his team have gone to great lengths to try and find common ground between the two clubs and to date a complete solution is yet to be found On behalf of all the members I want to thank all of those involved for their effort and hope that they find some success for all the time put into this . We must be mindful that our goal in this joining of clubs is to strengthen our sport and we never expected this to be easy and we will continue trying
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