Planning for Growth & Month End Processes 2 June 2011 Agenda - PowerPoint PPT Presentation

Planning for Growth & Month End Processes 2 June 2011

Agenda Planning for Growth Month End Processes – Exo Month End Processes - Management

Planning for Growth Why?

Planning for Growth $

Planning for Growth Needs Marketing/Sales Analysis Plan Staff / Business Competitor Resourcing Plan Analysis Plan Capital Expenditure Risk & Value Driver Plan Assessment Funding Plan/ SWOT Analysis Budget What if / Scenario / Sensitivity Analysis

Planning for Growth Types of Business Plans 1. One Page Business Plan 2. Standard Business Plan 3. Business Life Plan 4. Strategic Plan / Balanced Scorecard

Planning for Growth Elements of a Business Plan Overview Background Financial Growth Operational Actions • Mission • History • History • Key Objectives • Management • Key Actions • Scope • SWOT Analysis • Key Drivers • Growth • Responsibility Protocols • Goals • Current • Projections • Key • Time Line/ Constraints • Ratio Analysis • Growth Plan Organisational Agreements Matrix • Capital • Insurance Chart • Future • Compliance Commitments • Tax Planning • Succession Organisational Chart

Planning for Growth What you do measure, you can manage! Financial Non-Financial Actual to Budget Rolling Forecast Lead vs Lag Ratio Analysis Action Items

Month End Processes in Exo to Ensure General Ledger Integrity

Month End Processes - Exo Month End checks and duties Post Ledgers to general ledger Update FX Spot rate and post FX to general ledger Bank Reconciliations Debtors Ledger to Debtors account in the general ledger reconciliation Creditors Ledger to Creditors account in the general ledger reconciliation Stock Ledger to Inventory account in the general ledger reconciliation Roll Month End Check the trial balance balances to nil Print Reports to PDF and save on your server

Month End Processes - Exo Post Ledgers to General Ledger

Month End Processes - Exo Update FX Spot Rate and Post

Month End Processes - Exo Update FX Spot Rate and Post

Month End Processes - Exo Bank Reconciliation

Month End Processes - Exo Debtors Reconciliation

Month End Processes - Exo Creditors Reconciliation

Month End Processes - Exo Stock Reconciliation

Month End Processes - Exo Roll Month End

Month End Processes - Exo Print following reports to PDF & save in a month end reports folder on your server Inventory Valuation – This is the most important one and must be printed at on the last day of the month as there is no retrospective report available. A must for year end! Retrospective Aged Debtors Retrospective Aged Creditors Trial Balance Bank Reconciliations

Month End Processes - Management

Month End Processes - Management Best practice Management outcomes Ensure Accounting systems are operating in a desired fashion Manage staff in the administration and Financial department Reports are produced that are Timely and accurate to Management Liaise with external Accountants Communicate with External Stakeholders (ie bank’s and shareholders) Improve Internal Controls and efficiencies System implementation Assist with Strategic issues of the business

Month End Processes - Management What should be monitored Monthly P&L / Balance Sheet Actual to Budget Comparison to Last year / Last period Key Revenue/Profitability KPIs (GP%, NP % Key O/head) Balance Sheet and key balance Sheet KPIs particularly liquidity ratios (current ratio/Quick ratio/Debtor & Payable days /Stock turn ) Banking covenants (interest cover etc) Cashflow (if appropriate – including actual to budget) Rolling forecast for balance of year Non Financial KPI’s. (leads vs conversions / re-works / Open jobs)

Month End Processes - Management • Budget Winforecast • Cashflow • Scenario MYOB Profit Exonet • What if Report Management Optimiser Reports Tools • Internal KPI Business collection Plan • CRM

Month End Processes - Management

Month End Processes - Management

Month End Processes - Management

Month End Processes - Management

Month End Processes - Management Virtual CFO A flexible arrangement where Accounting North works in the business on a contractual arrangement. Flexible based on clients needs and can be revised at any time. Performs the objectives of a Financial Controller without the hassle of employing another staff member.

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