Pinellas County Business Technology Services Board Board Meeting - PowerPoint PPT Presentation

Pinellas County Business Technology Services Board Board Meeting February 12, 2018

BTS Board Agenda 1. Call to Order – (Chair, Commissioner Welch) 2. Designation of Voting Proxies – (Chair, Commissioner Welch) 3. Approval of Meeting Minutes – (Chair, Commissioner Welch) BTS Board Meeting – November 16, 2017 4. Citizen Comments – (Chair, Commissioner Welch) 5. Presentation- Vertical Application Realignment – (Jeff Rohrs) 6. Discussion Item – Centralized Email System – (Jeff Rohrs) 7. Discussion Item – CIO Selection – (Chair, Commissioner Welch) 8. BTS Board – Open Items 9. Adjournment - (Chair, Commissioner Welch) 2

Vertical Application Realignment Goals and Objectives • Realign the application support function only • Align Accountability and Responsibility • Allow BTS to focus on core and enterprise services • Allow the County Administrator to focus on vertical applications consistent with other BTS Board members 3

Candidate Application List Q-Matic Orchestra One (BS/DRS) DataSplice 3.0.Client Funeral Home/Cremation Billing System Ward Fuel Automated Fuel System 1 17 33 49 SeeClickFix FleetFocus M4 JCS License Expire Mailer Prolease Lease Administration 2 18 34 50 Accela Civic Platform New Maximo Facility Operations Sunset Communications Video Library ADF Prod Drivers License Transcript Retrieval 3 19 35 51 Accela PermitsPlus - legacy application Maximo Utilities 4.0.3 Website Development/Maintenance Marsh ClearSight Software Platform 4 20 36 52 suite PetPoint Data Management System CodeRed – web-based application Budget Detail Application ADF FOGTracker 5 21 37 53 Animal Oracle EM Constellation Web Portal Fort DeSoto Campground Reservation Pinellas County Solid Waste Reporting 6 21 38 54 System System GIS Coyote Sightings 2015, 2016, 2014 and EMA Emergency Employee Survey Outbound Parks Shelter Reservation Scalehouse CompuWeigh 7 23 39 55 older System CATS-County Assignment Tracking System Healthcare Facility Database Park Parking Permit Bentley WaterGEMS 8 24 40 56 Permit Fee Calculator IVRS - Evac Lookup Open Town Hall / Peak Democracy CUES CCTV 9 25 41 57 Community Development Application Ready Pinellas Public Involvement Granite XP 10 26 42 58 CareScope Community Module (including Special Needs Application MasterWorks CMS 9 New ITRON Field Collections System (FCS) 11 27 43 59 Advanced Reporting) Scotland Yard WebEOC Professional VCMS Vector Control Management System LinkoCTS New 12 28 44 60 High Prescribing Health Clinics E-app Enforcement & Fertilizer QAS Pro 7.28 13 29 45 61 Granicus InSite Adult Use WaterNav Utilisphere IRTHNET 14 30 46 62 DRS Permits Credit Card Payment System Bingo Cameleon 360 Surveillance ITS V4 System 15 31 47 63 Medical Examiner Agile Assets CMMS Consumer Complaints Application Engineering Traffic Signals 16 32 48 4

Office of Technology and Innovation o ogy an I Tee ov BTS Open Pos it ion (2) County Administrator Existing BT S Posit ion (15) Mark Woodard Existing BCC Position (1) Assi stan t County Adm i nistrator Office of Technology and Innovation 0 i_ BCC Chief Te ch nology Officer - E9 Bryan Z umw a l! Enterpr i se Asset Management Sponsor - E465 IT Applications Development Manager - E90 i, IT Bus in ess Supp o rt Man ag er - E 492 Administrative Support Technician - E5 06 (V a cant) (V aca nt ) Jim Fl etcher Dana Z or da n Enterpr i se Asset Management/PM - E503 i, IT Applic at ions Deve lo pe r - E539 i, IT App li cations Deve lop er - E 74 IT Bu siness Anal yst/PM - BCC/E691 i, IT Appli ca tions Supp ort T ec hnician - E72 Steven Alston J ess ica Co hen Vik as Kurich Mi chaela Mi nning Karen Pape IT Applicat io ns Developer - E26 i IT Applica tions Developer - E271 IT Business Analyst/PM - BCC/E769 IT App li cations Support - Accela Project Funded i, Bogdan Bla chn io Pam Schuler Mi chelle Krickovic ( Mu ltiple) IT App li cations Devel ope r - El 2 i IT Ap plica ti on s Devel op er - E82 IT Busi nes s Ana ly s t/PM - E5 02 IT App li caoons Support - EAM Project Funded i, i, Da vid Se re boff Jewel Jo hn Ve stin a C rayton (Mul ople ) i IT App li ca ti ons Devel ope r (Hyperio n}- BCC/ E759 i IT Ap p li ca ti on s Develop er - E4 82 F rank Laffey N els on Lo p es i IT App li ca ti ons Develo per - E I T Busine ss Analy st (Hy pe ri on ) - BCC/ E 758 11 4 .1 Sa rim a r Garcia Co lon Becky Ba tt en IT Sh are po i nt Admini str a tor - E 28 Malia K uce ra 5

BTS Organizational Chart (Senior Leadership) S 0 ga ·za ·o . 1 .------------=----------, BTS Board Chief Information Officer (Interim) Jeff Rohrs Application Infrastructure Financial & Enterprise Architecture Project Cybersecurity Services Services Service Management & Strategic Planning Governance BTS Director BTS Director BTS Manager Chief Technology Officer BTS Manager BTS Manager Belinda Huggins Doug Peat Greg Carro VACANT Scott Butler Lynda Morrill Application Infrastructure Financial & Service Enterprise Architecture Cybersecurity Project Governance Services Services Management & Strategic Planning 4 Direct Reports 5 Direct Reports 64 Directs/Indirects 56 Directs/Indirects 8 Direct Reports 2 Direct Reports 5 Mangers 3 Mangers eGIS Server Finance Enterprise Architecture Cybersecurity Project Management OPUS Storage Budget Compliance Commercial Apps Network Asset Management Strategic Planning Auditing Organizational Custom Apps Telecommunications PC Leasing Incident Response Change Management Operation Center Desktop Service Management Application Portfolio Disaster Recovery Management 6

Vertical Application Realignment Budget Implications • BTS and OTI will operate FY17/18 budget unchanged. • Separation into individual cost centers will happen as part of the FY 18/19 budget development process. 7

BTS A Look Ahead BTS Governance • Focus on Enterprise Services Open Data & Integrations Justice OPUS • Infrastructure Excellence EGIS • Cybersecurity • Enterprise Applications • Develop a center of excellence around Cybersecurity Infrastructure Open Data and Application Integrations Compute, Storage, Network, Telecom, Endpoints BTS Strategic Goals: 8

A Look Ahead (continued) A Look Ahead (con ·nued) • April 19, 2018 BTS Board Meeting: • BTS FY19 Budget Presentation • BTS 2019 Strategic Plan • May 17, 2018 BCC Budget Information Session • BTS FY19 Budget Presentation 9

BTS Board Agenda 1. Call to Order – (Chair, Commissioner Welch) 2. Designation of Voting Proxies – (Chair, Commissioner Welch) 3. Approval of Meeting Minutes – (Chair, Commissioner Welch) BTS Board Meeting – November 16, 2017 4. Citizen Comments – (Chair, Commissioner Welch) 5. Presentation- Vertical Application Realignment – (Jeff Rohrs) 6. Discussion Item – Centralized Email System – (Jeff Rohrs) 7. Discussion Item – CIO Selection – (Chair, Commissioner Welch) 8. BTS Board – Open Items 9. Adjournment - (Chair, Commissioner Welch) 10