Phil Smith NHS England Projects Appraisal Unit Skipton House, 80 London Road, London SE1 6LH. phil.smith8@nhs.net Monday 23rd November 2015 www.england.nhs.uk
g ? g g PAU ‘At a glance guide’ This 'At a Glance' guide is provided to assist those staff /organisations new to NHS business case process for construction NHS England Project Appraisal Unit and refurbishment projects. It is recommended that exact requirements and timings are confirmed with key stakeholders including the approving body before progressing individual project proposals. Construction / refurbishment capital investment and project activity guide: 2015-2016 Version: October 2015 Strategic Outline Case Pre OBC procurement BUSINESS CASES stages (SOC) Outline Business Case Full Business Case Construction Post Project Evaluation Standard project/business case phasing option review [Project Initiation Document - (OBC) (FBC) Phase (PPE) (NHSPS/CHP only) PID - for smaller schemes] 1 . OJEU 2 . Shortlist Bidders 3 . Issue ITPD 4. Draft Appointment Business Case Private Finance Initiative (PFI /PF2) Strategic Outline Case Outline Business Case (dABC) approval 5 . Issue ITSFB 6. Final Tenders 7. Recommend Preferred Bidder Construction Post Project Evaluation (SOC) (OBC) 8. Appointment Business Case (ABC) approval 9. HM Treasury approval 10. Phase (PPE) business case phasing Confirmatory Business Case (CBC) approval. 11 . Financial/Contract close FBC Stage 1: DH PROCUREMENT SOC stage 1: Trust develops SOC OBC stage 1: Trust develops OBC approval of FBC PROCUREMENT FBC stage 3: DH final FBC Financial Close (Monitor risk Private Finance Initiative (PFI /PF2) Stage 1: OJEU notice issued approval point SOC stage 2: DH SOC Approval Point OBC stage 2: DH OBC approval (Monitor risk assessment) Stage 3: Post preferred Post Project Evaluation Phase business case approvals (Monitor risk assessment for FT) assessment for FT) bidder-design (PPE) Stage 2: Pre close of FBC stage 4: Treasury FBC Stage 2: development, financing dialogue and draft final final approval point SOC stage 3: Treasury SOC approval OBC stage 3: Treasury OBC approval point Treasury FBC and planning bids submitted approval Financial NHS Local Improvement Finance Trust OBC Close Strategic Outline Case LIFT Stage 2 business Construction Post Project Evaluation procurement LIFT Stage 1 business case (LIFT) business case phasing (SOC) case Phase (PPE) decision Department of Health (DH) ‘Health Gateway 1 Gateway 0 Gateway 2 Gateway 3 Gateway 4 Construction Gateway 5 Gateway Reviews’ (DH Health (Business (Strategic Assessment) Procurement Strategy) (Investment Decision) (Readiness for Service) Phase (Benefits Evaluation) Justification) Gateway update July 2013) DATA EXCHANGE 5 DATA EXCHANGE 4 Building Information Modelling (BIM) DATA EXCHANGE 1 DATA EXCHANGE 2 DATA EXCHANGE 3 Post Occupation Validation Operation and Maintenance Information (BIM Task Group update July 2013) Requirement & Constrain Model Outline Solution Model Construction Information Model Information Model and on-going Model O&M BREEAM stages BRE Environmental Assessment Model Construction & Evaluation Design Stage Assessment Pre Assessment Issue Interim Certificate ? (BREEAM) Post Construction Assessment Issue Final Certificate Design (Quality Indicator) Stage 4 Stage 1 Stage 2 Stage 3 Construction Stage 5 assessments (DQI) with C onstruction DQI f H Ready for Briefing Mid Design Detailed Design Phase In use Occupation Industry Council update 2014 Dependant on nature of scheme and External Design Review Panel (DRP) Construction Post Project Evaluation Dependant on nature of scheme Dependant on nature of scheme and Local Authority planning requirements Local Authority planning Phase (PPE) via CABE / Design Council requirements Stage C Stage D Stage D/E RIBA 2007 ► Stage E: Technical Design Stage J: Mobilisation Design Concept Developed Design (1:200) Design and cost estimates Stage A Stage B Stage F: Production Stage K : Construction to practical Stage L RIBA design stages Royal Institute of British Project Appraisal Design Brief Stage G : Tender documentation completion. Post Practical Completion Stage H: Tender Action Minimum1:200 drawings for preferred option. Architects (RIBA) Stages Check drawing requirement Possibly greater detail for novel, contentious, with approving body derogated designs 0 1 2 3 4 5 6 7 RIBA 2013 ► Strategic Preparation & Brief Concept Definition Technical Design Construction Handover In use Definition Procure 21 plus (P21+) Key Stages P21+ P21+ P21+ P21+ P21+ Optimum time period 1 Stage 1 Stage 2 Stage 3 Stage 4 Stage 5 Trust registers scheme PSCP selection process PSCP selected Post Project Evaluation Phase (PPE) Contract entered into Reach GMP Design Development Construction Other key project activity SOC OBC FBC Construction Phase Post Project Evaluation Optimum time period 1 Developing Operational Policies to support the design and budget options Approved clinical service strategy Approved Estates Strategy Post Project Evaluation Approved Travel Plan Phase (PPE) Approved Sustainable Dev. Policy/Plan Commissioner support For SOC For OBC For FBC Allow 13 weeks post written approval for judicial review where full planning approval (FPA) is pre 30th June 2013. Allow 6 weeks where FPA is from 1st July 2013 Local Authority Planning Approval (Full) NHS England PAU (1) September 2014 (2) Spring 2015 (3) May 1st 2015 www.england.nhs.uk
Post occupancy and project evaluation
Soft Landings and BIM RIBA stage A, B RIBA stage C to E RIBA stage F to H RIBA stage J, K RIBA stage L 0 & 1 0 & 1 2 2 3 3 4 4 5 5 6 6 7 7 Preparation Preparation Concept Design Concept Design Developed Developed Technical Technical Construction Construction Handover & Handover & Use & Aftercare Use & Aftercare Design Design Design Design close out close out Development appraisal Development appraisal Agency – marketing / leasing / disposal to market Agency – marketing / leasing / disposal to market Condition survey and recording Condition survey and recording Quantity takeoff and commercial management Quantity takeoff and commercial management Construction phasing and sequence planning Construction phasing and sequence planning Spatial programming Spatial programming Site analysis Site analysis Design review processes Design review processes Design process Design process Design output generation Design output generation Analysis of design - engineering Analysis of design - engineering Lighting analysis Lighting analysis Sustainability analysis and evaluation Sustainability analysis and evaluation Planning and Building regulations validation Planning and Building regulations validation 3D Co-ordination 3D Co-ordination Site utilisation planning Site utilisation planning Construction system design Construction system design Fabrication processes Fabrication processes 3D project control 3D project control Field management Field management Physical record modelling Physical record modelling Data transfer and authoring - CAFM Data transfer and authoring - CAFM Hard / Soft FM procurement and market test Hard / Soft FM procurement and market test Performance monitoring Performance monitoring System control System control Space utilisation - monitor and planning Space utilisation - monitor and planning Asset management Asset management Asset management Asset management Planned maintenance Planned maintenance Scenario modelling Scenario modelling Unachievable Unachievable Achievable / challenging Achievable / challenging Achievable Achievable
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