PERSONNEL FROM EACH DEPARTMENT HAVE ACCESSS TO PROGRAM CHIEF - PowerPoint PPT Presentation

 RECOMMEND TWO PERSONNEL FROM EACH DEPARTMENT HAVE ACCESSS TO PROGRAM  CHIEF WILL HAVE TO REQUEST VIA E-MAIL TO ROB LEHMANN FOR ACCESS TO IQSWEB ROBERT.LEHMANN@ STATE.SD.US

 ROBERT LEHMANN ROBERT.LEHMANN@STATE.SD.  US  605-393-4229  CINDY HANSEN CINDY.HANSEN@STATE.SD.US   605-393-8011  JIM BURK  JIM.BURK@STATE.SD.US  605-393-8055  ROGER WILLEY  Rwilley@goldenwest.net  605-745-4290

 http://apps.sd.gov/IQS/Login.aspx  ENTER USER NAME AND PASSWORD IN UPPER RIGHT-HAND CORNER

 EVERYONE IN THE  EXAMPLE GUID: SYSTEM HAS A 9B090CD2-69FF- UNIQUE GUID 4B3C-BC74- (GLOBAL UNIQUE FDCA85B8CE62 INDENTIFIER) #  GUID IS  VERIFY PERSON IS AUTOMATICALLY NOT ALREADY IN GENERATED BY IQS THE SYSTEM PRIOR  VERIFY PERSON TO ADDING A NEW HAS INFORMATION NAME IN EMPLOYMENT STATUS FIELD

 USE NAME FROM  EXCEPTIONS ARE A DRIVERS LICENSE HYPHEN OR AN OR OTHER VALID APOSTROPHE IN A FORM OF NAME IDENTIFICATION/  ALL CAPITOL NO USE OF LETTERS NICKNAMES OR  LAST NAME, FIRST ANY SPECIAL NAME, MIDDLE CHARACTERS INITIAL  NICKNAME CAN BE PUT IN TAG FIELD

 MAKE SURE JET  CLICK ROSS BOX IF PORT 1 IS ENTERED WANT INFORMATION  IF ON ASSIGNMENT EXPORTED INTO AND HAVE TO DO ROSS EMERGENCY DE- MOBE NEED TO  CHECK AVAILABLE KNOW WHERE TO BOX FLY TO

 DEPARTMENTS  ALL INCIDENT WILL REPORT NUMBERS WILL BE INCIDENTS TO GPC ASSIGNED BY GPC EITHER ONLINE OR AND INPUT BY WFS BY SENDING IN A INTO IQSWEB FIRE REPORT  INCIDENTS MUST POSTCARD BE IN IQSWEB BEFORE PERSONNEL EXPERIENCE CAN BE UPDATED

 QUALIFICATIONS  TRAINING  EXPERIENCE  TARGET POSITIONS  TASK BOOKS

 MUST HAVE PAPERWORK ON FILE FOR ALL INPUTS INTO IQSWEB  THIS IS THE RESPONSIBILITY OF THE CHIEF  WFS WILL BE DOING RANDOM AUDITS OF IQSWEB

 AGAIN IT IS THE RESPONSIBILITY OF THE CHIEF TO HAVE PAPERWORK ON FILE FOR ANY INPUTS INTO IQSWEB  VERIFY WHAT YOU ARE PUTTING INTO THE SYSTEM

 TO KEEP PERSONNEL QUALIFICATIONS CURRENT, YOU MUST PUT EXPERIENCE RECORDS INTO IQS  THE SYSTEM WILL NOT SHOW A MEMBER QUALIFIED FOR A GIVEN POSITION WITHOUT QUALIFICATIONS AND EXPERIENCE TO BACK IT UP

 THIS WILL ALLOW US THE ABILITY TO LOOK AND FILL ANY TRAINEE SPOTS WHEN NEEDS ARISE  IT WILL BE POSTED AS SOON AS IT IS PUT IN IQSWEB, NOT HAVE THE TIME DELAY TO MOVE THE DATA

CHIEF CAN INITIATE TASK TASKS CAN ONLY BE SIGNED   BOOKS THROUGH BY PERSONS REDCARDED AT ADVANCED FIREFIGHTER TASK BOOK LEVEL OR (FF1) ABOVE AFTER INITIATING ALL PAGES OF COMPLETED   TASKBOOK, GO TO TASKBOOK AND ANY QUALIFICATIONS AND ADD SUPPORTING DISPATCH LEVEL AND DOCUMENTATION MUST BE PRIORITY, (PRIORITY SETS SENT TO WFS TRAINING ORDER PRINTED ON RED OFFICER FOR AGENCY CARD) CERTIFICATION CHECK BOX FOR ANY COPIES OF ALL PAGES OF   POSITIONS YOU WANT TO TASK BOOK AND ANY GO INTO ROSS SUPPORTING DOCUMENTATION WILL ANYTHING TASK BOOKS  NEED TO BE KEPT ON FILE ABOVE FF1 MUST BE BY THE PERSON’S INITIATED BY THE WFS DEPARTMENTALL TRAINING OFFICER

 ANY COMPLETED  TASKBOOKS TASKBOOKS WILL INITIATED BY WFS BE ENTERED INTO TRAINING OFFICER IQSWEB BY WFS WILL BE ENTERED TRAINING OFFICER INTO IQSWEB UPON UPON FINAL INITIATION VERIFICATION

 WFS TRAINING OFFICER NEEDS WRITTEN DOCUMENTATION (LETTER OR E-MAIL) FROM CHIEF WHEN PERSONNEL SWITCH AFFILIATIONS i.e.: FROM DEPARTMENT TO DEPARTMENT

 WORKFORCE REQUIREMENTS  TRAINING NEEDS ANALYSIS  SCHEDULE TRAINING  STUDENT SELECTIONS  POST COURSE RESULTS  INSTRUCTOR & COORDINATORS  INSTRUCTOR/COORDI NATOR QUALIFICATIONS

 DEPARTMENTS  IF TASKBOOKS ARE MAY ENTER ENTERED TARGET POSITIONS PROPERLY TARGET FOR PERSONNEL POSITIONS WILL BEFORE ENTER TASKBOOKS ARE AUTOMATICALLY ENTERED IF “YES” IS CLICKED WHEN SAVING TASKBOOK

 TRAINING NEEDS  WFS WILL START ANALYSIS WILL USING THIS TO NEED TO BE FACILITATE WHAT COMPLETED FOR CLASSES WILL BE YOUR DEPARTMENT SCHEDULED. THIS PRIOR TO NOVEMBER WILL BE THE TOOL 1 ST TO FACILITATE TO DETERMINE TRAINING WHAT IS NEEDED CALENDAR FOR THE FOR WILDLAND FOLLOWING YEAR’S TRAINING IN THE TRAINING STATE

 WFS WILL HELP  ALL NWCG SCHEDULE AND WILDLAND ARRANGE CLASSES TRAINING CLASSES IN THE BEST AREA WILL BE ENTERED TO MEET THE INTO IQSWEB BY GREATEST NEED THE CLASS FOR ALL COORDINATOR WILDLAND AFTER FIREFIGHTERS IN COMMUNICATION THE STATE WITH THE WFS TRAINING OFFICER

 ALL STUDENT  DEPARTMENTS NEED TO CHECK RECORDS NOMINATIONS FOR OF ALL PERSONNEL WFS SANCTIONED FOR COMPLETION TRAINING WILL BE DATES OF TRAINING SUBMITTED  IF TRAINING HAS NO THROUGH IQSWEB COMPLETION DATE,  THE SELECTIONS NAME WILL KEEP AND ROSTER WILL APPEARING AS ALSO BE DONE NEEDING CLASS THROUGH IQSWEB

 AFTER SAVING THE  PRINT OUT AND FILE YOU CAN FAX TO NUMBER OPEN IT AND FILL ON FORM OR IN THE PAYMENT ATTACH TO E-MAIL INFORMATION  SAVE YOUR CHANGES

 ALL TRAINING  RECORD WILL WILL BE POSTED IN SHOW IN IQSWEB INDIVIDUAL’S TRAINING TAB  PERSONNEL TRAINING  RECORD WILL RECORDS WILL SHOW WHETHER AUTOMATICALLY COURSE WAS BE UPDATED BY SUCCESSFULLY IQSWEB AS CLASSES COMPLETED ARE ATTENDED

 CHECK TO SEE IF  IF NOT IN IQSWEB, INSTRUCTOR’S / CONTACT THE WFS COORDINATOR’S TRAINING OFFICER NAME IS ALREADY  DURING CLEAN-UP, IN INSTRUCTOR WFS FOUND THE LIST SAME INSTRUCTOR  IF POSSIBLE, ADD IN IQS SEVERAL INSTRUCTOR / TIMES WITH NAME COORDINATOR SPELLED FROM IQS PERSONS DIFFERENTLY

 CLASS LEAD INSTRUCTOR MUST BE APPROVED BY WFS TRAINING OFFICER  INSTRUCTORS MUST MEET NWCG REQUIREMENTS

 ALL WORK CAPACITY TEST SCORES MUST BE INPUT INTO IQSWEB  ALL WORK CAPACITY TEST INFORMATION MUST BE FORWARDED TO WFS  WFS WILL VERIFY ALL INFORMATION

 DEPARTMENTS  AGAIN CURRENT WILL NEED TO INCIDENTS MUST ENTER PERSONNEL BE IN IQSWEB EXPERIENCE IN BEFORE IQSWEB TO KEEP PERSONNEL NWCG EXPERIENCE CAN QUALIFICATIONS BE UPDATED  ALL INCIDENT NUMBERS WILL BE ASSIGNED BY GPC AND INPUT BY WFS INTO IQSWEB

 PICK INCIDENT  ENTER JOB CODE  CLICK ON POST  ENTER DATE EXPERIENCE  ENTER NUMBER OF  CLICK ON THE ADD OPERATIONAL ICON PERIODS  PICK PERSON FROM  ENTER IF LIST EVALUATION DONE  ENTER EXPERIENCE TYPE  CLICK SAVE

 USERS WILL HAVE A VARIETY OF REPORTS AVAILABLE TO THEM IN IQSWEB

 SELECT PERSON(S)  LEAVE QUAL LEVEL FROM LIST AND BLANK TO PRINT CLICK “ADD” ALL QUALS  FILL IN APPROVER,  CLICK “VIEW APPROVER TITLE, REPORT” APPROVAL DATE  IF CARD SHOWS UP AND BLANK OR NOT QUALIFICATION EVERYTHING IS LEVEL THERE, DOUBLE- CHECK THE PERSON’S RECORD

 DEPARTMENTS CAN ADD OR MODIFY STATION ADDRESS, NAME TEAMS OR CREWS (THIS INFORMATION ONLY SHOWS ON PERSON’S MASTER RECORD AND REPORT), AND TRAINING LOCATIONS

 ROBERT LEHMANN  ROBERT.LEHMANN@ STATE.SD.US  605-393-4229  CINDY HANSEN  CINDY.HANSEN@STA TE.SD.US  605-393-8011  JIM BURK  JIM.BURK@STATE.SD. US  605-393-8055