PDP 3.0 Implementation GNSO Council Webinar 15 September 2020 | 1
Agenda Opening Remark ◉ Working Group Dynamics : Statement of Participation & Alternative Model ◉ Working Group Leadership : WG Leader Expectation & Liaison Role ◉ Project Management: Project Work Products & Change Request ◉ Consensus Building : Consensus Playbook Introduction ◉ Closing Remark ◉ | 2 Opening Dynamics Leadership Project Consensus Closing
Opening Remark Keith Drazek, GNSO Chair | 3 Opening Dynamics Leadership Project Consensus Closing
Overview 14 incremental improvements aimed to tackle 4 overarching challenges and enhance efficiency & effectiveness of GNSO Policy Development Processes Working Group Dynamics Working Group Leadership 1 2 Large groups; balance between input & decision Expectations & reviews; co-chairs coordination #1 Statement of participation #5 Active role for & clear description of Council liaison #2 Alternatives to open WG model #6 Expectations for WG leaders #3 Criteria for joining of new members #13 Review of WG leadership Project Management Consensus Building 3 4 Project oversight and timeline adherence Guidance needed; incentive to compromise #11 Enforce deadlines & ensure bite size pieces #4 Consensus Playbook #12 Notification to Council of change in work plan #9 Provide further guidance for section 3.6 and clarification of section 3.7 in GNSO WG Guidelines #14 Criteria to evaluate request for data gathering #16 Criteria for PDP WG updates #15 Independent Conflict Resolution #17 Resource reporting for PDP WGs | 4 | 4 Opening Dynamics Leadership Project Consensus Closing
Deployed Work Products Some work products have been applied to ongoing working groups many are intended to be applied to new PDP working groups or invoked when circumstances warrant their application Working Group Dynamics Working Group Leadership 1 2 #1 Statement of participation #5 Active role for / clear description of Council liaison #2 Alternatives to open WG model #6 Expectations for WG leaders #3 Criteria for joining of new members #13 Review of WG leadership Project Management Consensus Building 3 4 #11 Enforce deadlines & ensure bite size pieces #4 Consensus Playbook #12 Notification to Council of change in work plan #9 Provide further guidance for section 3.6 and clarification of section 3.7 in GNSO WG Guidelines #14 Criteria to evaluate request for data gathering #16 Criteria for PDP WG updates #15 Independent Conflict Resolution #17 Resource reporting for PDP WGs | 5 | 5 Opening Dynamics Leadership Project Consensus Closing
What is PDP 3.0 What is PDP 3.0? What PDP 3.0 is not? A non-prescriptive toolkit Not intended to fix every Additional guidance & multistakholeder model guardrails challenge Evolutionary and Not an endpoint continuous improvements | 6 | 6 Opening Dynamics Leadership Project Consensus Closing
Webinar Structure Goal 1 Goal 2 Goal 3 Kick start GNSO Help SOs/ACs Review purposes & Council’s preliminary evaluate the examples of work assessment of PDP applicability of PDP products applied in 3.0 impact 3.0 improvements in ongoing GNSO WGs their processes Presenters Facilitators Participants Rafik Dammak Keith Drazek GNSO Council Vice Chair GNSO Chair Melissa Allgood Pam Little ICANN Org GNSO Council Vice Chair | 7 | 7 Opening Dynamics Leadership Project Consensus Closing
Working Group Dynamics Presenter: Rafik Dammak Facilitator: Pam Little | 8 Opening Dynamics Leadership Project Consensus Closing
Statement of Participation (#1) Goal: Ensure that working group members are committed to working together to find consensus, respecting the ICANN Expected Standards of Behavior I agree to: ✔ Cooperate with fellow members to reach consensus Enforceability 4 ✔ Abide by working methods & rules of engagement Leadership of WG & GNSO Council can restrict participation in the event of non-compliance of ✔ Treat all members with civility ICANN Expected Standards of Behavior ✔ Act in a reasonable, objective, and informed manner ✔ Make best efforts to attend meetings & complete EPDP Team served as a pilot assignments ▪ Require new members to affirm the commitments before they can participate ✔ Act in accordance with ICANN Expected Standards ▪ Helpful for recruitment & setting expectation of Behavior ✔ Adhere to applicable conflict of interest policies ▪ EPDP Team and GNSO Council haven’t referenced it in the course of work due to ✔ Adhere to Anti-Harassment Policy, Terms of lack of necessity Participation & Complaint Procedures | 9 | 9 Opening Dynamics Leadership Project Consensus Closing
Alternatives to Open WG Model (#2) Goal: Identify a fit-for-purpose model that balances representation, inclusivity, expertise, empowerment, accountability, and participation. Considerations: Vice Chair / Member WG Model WG Chair ▪ Timeline Co-Chair Expertise ▪ Cost / budget ▪ Expertise WG WG Selection ▪ Leader requirements Open Not required Determination + ▪ Community interests Council Confirmation ▪ PDP outcome impact Council Determination Representative Encouraged + WG Selection Council Appointment Required + One size doesn’t fit all Representative Council + & Open Evaluation Appointment Evaluated | 10 | 10 Opening Dynamics Leadership Project Consensus Closing
EPDP Team’s Representative Model Members + Alternates Other Components Member ⪬ Alternate ⪬ Group Leadership Member Represent the RySG 3 3 1 Independent Chair Single Chair formal position of groups, not Neutral, not individual views RrSG 3 3 1 Vice Chair counted a WG member Participate in consensus IPC 2 1 Liaisons calls BC 2 1 1 GNSO Council ISPCP 2 1 2 ICANN org (Legal + GDD) NCSG 6 3 2 ICANN Board GAC 3 3 Expert Contributors ALAC 2 2 Professional Facilitator (CBI) SSAC 2 2 Legal Counsel (Bird & Bird) ccNSO 2 2 Observers RSSAC 2 2 Anyone can join as observers | 11 | 11 Opening Dynamics Leadership Project Consensus Closing
Working Group Leadership Presenter: Rafik Dammak Facilitator: Keith Drazek | 12 Opening Dynamics Leadership Project Consensus Closing
Expectations for Working Group Leaders (#6) Goal: Ensure clear understanding of WG leader’s responsibilities, qualifying skills, and commitments; facilitate leadership selection and review Neutrality & Diversity & Rules & Procedures Time & Substance Consensus Efficiency ▪ Enforce compliance w/ ▪ Lead with neutrality & ▪ Encourage ▪ Make time ICANN Expected impartiality representational commitment Standards of Behavior balance ▪ Build consensus ▪ Contribute ideas and ▪ Ensure compliance w/ ▪ Ensure WG knowledges ▪ Make consensus Community documents represent ▪ Develop WG designation on WG Anti-Harassment diverse views recommendations documents Policy ▪ Balance openness ▪ Be versed in GNSO with effectiveness Operating Procedures ▪ Handle working group complaint process Work Hand-in-hand with: • Alternative to Open WG Model (#2) : Leadership structure & selection • Regular Review of WG Leadership (#13) : Performance review | 13 | 13 Opening Dynamics Leadership Project Consensus Closing
EPDP Team’s Chair Selection Expression of Interest (EOI) Staff published a request for EOI ❑ What is your interest in this position ? ❑ Council Leadership & Selection What particular skills and attributes do you have? Committee reviewed responses ❑ What is your knowledge of the Temporary Specification for gTLD Registration Data and associated requirements ? ❑ What is your experience in and knowledge of GNSO Council affirmed the proposed the GNSO PDP and domain name registration EPDP Team Chair process ? ❑ Are you able to commit the time required and necessary work needed to chair the EPDP? ❑ Do you have any involvement in any organization with any financial or non-financial interest in EPDP subject matter? ❑ Please include a statement confirming commitment and ability to act neutrally . Kurt Pritz Janis Karklins Phase 1 Chair Phase 2 Chair | 14 | 14 Opening Dynamics Leadership Project Consensus Closing
Role & Description of Council Liaisons (#5) Goal: Ensure optimal use of GNSO Council liaisons to help the Council manage PDPs & assist WG leadership as needed Basic Expectations Conduit & Escalation Reporting & Leadership Convey WG communications to Report to Council on WG Fulfill role in neutral manner Council progress Participate in WG meetings Inform WG leadership about Serve as interim WG Chair regularly relevant Council activities Participate in WG leadership Refer WG’s questions about meetings regularly Charter to Council Assist with knowledge of WG processes and practices Assist when WG faces challenges Assist in case of “ICANN Expected Standards of Behavior“ violation Facilitate resolution of disagreement regarding consensus designation | 15 | 15 Opening Dynamics Leadership Project Consensus Closing
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