Payroll Department Updated for the 2017-2018 School Year Sharyland - PowerPoint PPT Presentation

Sharyland Independent School District Payroll Department Updated for the 2017-2018 School Year

Sharyland ISD Business Office Staff Phone Number: (956) 580-5200 Payroll Dept. Fax: (956) 580-5216 Business Ofc. Main Fax Number: (956) 580-5229 Insurance Dept. Fax: (956)580-5224 Name Extension Title Cynthia Thorman 1036 Payroll Director Sylvia Medellin 1021 Payroll Clerk Irma De La Cerda 1048 Payroll Clerk Daysi Cavazos 1010 Payroll Clerk

2017 17-2018 M Mon onth thly Pa Pay y Sch ched edule * Due to Pa yro ll Da te Mo nthly Pa y Da te Pa yro ll Cut-Off Da te Aug ust 25, 2017 Aug ust 4, 2017 Aug ust 4, 2017 Se pte mb e r 25, 2017 Se pte mb e r 1, 2017 Se pte mb e r 1, 2017 Oc to b e r 25, 2017 Oc to b e r 6, 2017 Oc to b e r 6, 2017 No ve mb e r 17, 2017 Oc to b e r 27, 2017 Oc to b e r 27, 2017 De c e mb e r 22, 2017 De c e mb e r 1, 2017 De c e mb e r 1, 2017 Ja nua ry 25, 2018 Ja nua ry 5, 2018 Ja nua ry 5, 2018 F e b rua ry 23, 2018 F e b rua ry 2, 2018 F e b rua ry 2, 2018 Ma rc h 23, 2018 Ma rc h 2, 2018 Ma rc h 2, 2018 April 25, 2018 April 6, 2018 April 6, 2018 Ma y 25, 2018 Ma y 4, 2018 Ma y 4, 2018 June 25, 2018 June 1, 2018 June 1, 2018 July 25, 2018 July 6, 2018 July 6, 2018 Aug ust 24, 2018 Aug ust 3, 2018 Aug ust 3, 2018 * Extra duty pay request forms must be in the payroll office by 5:00 pm of Due to Payroll date. All forms received after Due to Payroll date will be included the following month.

Tea Teach cher er Ret etirem ement S System em o of Texa Texas General Information  New members will receive a packet from TRS. Complete the information and return it to TRS as soon as possible. Your TRS file will not be complete until they receive the forms in that packet. Please notify the payroll office if  TRS states that a Texas school you have a change of name, district employee is not permitted address or wish to make a to advise a district employee of beneficiary change. We will their rights regarding their forward these changes to TRS. retirement funds or specific deposit information. For more information please contact the Teacher Retirement System of Texas. Their telephone number is 1-800-223-8778. Additional information can also be located on their website: www.trs.state.tx.us

Teacher Retirement System of Texas Payroll Information  A full-time employee of Sharyland I.S.D. is required to participate in the Teacher Retirement System of Texas (TRS). An amount of 7.7% of the paid salary is deposited to the employee’s account through payroll deduction every month an employee receives a payroll check. This amount is considered the member’s deposit. An additional deduction of .65% is transferred to TRS for contribution to the TRS-care fund. This is a pooled account and not part of the individual employee’s retirement account. These amounts are shown as deductions on the pay stub.  The district also contributes .75% of paid salary for every TRS member in the district. The money is also applied to the TRS-care fund. This amount is shown as a benefit on the pay stub.  Any new employee that is not a current member of TRS will become a member as soon as the district reports the first payroll deposit. SISD will pay an amount of 6.8% during the first 90 days of a new member’s employment. This percentage is equal to the state contribution. The member will contribute the standard 7.7% and .65% without any waiting period.

Pay Supplements  Coaching stipends  Band and choir stipends  Cheerleading and Dance stipends  Master degree stipends  Technology stipends  Science, Math and Special Education stipends are included in the yearly salary, which is divided over 12 months. This information is provided to the payroll office by either the campus, the department or by the personnel office. A breakdown of your pay may be viewed on Employee Access.

 Bilingual stipends are paid semi- annually. Pay information is submitted by the Federal Programs office.  UIL, department head and some other extra-curricular activity sponsor payments are paid once per year, generally in May. The information is provided to the payroll office by each campus and is based on a Board- approved stipend schedule.

Other extra duty payments are paid monthly. Extra duty timesheets are available on the payroll page of the Sharyland ISD website. The forms must be completed and signed by the employee and campus administrator. To prevent delay in payment, ALL required information and documentation must be included. All non-exempt employees must attach timesheet(s) and comp time balance print-out to all requests for pay. Extra duty timesheets must be turned in on a weekly basis to a person designated by the campus/department administrator, then forwarded to the payroll office. The payroll office must receive all completed extra duty timesheets by the due dates of each month. The Payroll Office does not accept forms with correction fluid or correction tape. extra duty timesheet form monthly pay dates & cut-off schedule

 Refer to the monthly payroll pay schedule for “cut-off” dates for each payroll. monthly pay dates & cut-off schedule

Payroll Deductions  The district offers enrollment and payment through payroll deduction of group health, group dental and vision, miscellaneous health insurance plans and additional life insurance policies.  You can enroll in medical reimbursement and/or dependent care reimbursement programs.  Please contact the insurance department with questions specific to the plans available.  Contact the payroll office for questions or concerns about the amount deducted from your payroll check.

 The enrollment for new employees is during the month of August for a September 1 st effective date.  This date is for 10-month employees only. Dates may be different for employees with odd employment or contract start dates.  The Cafeteria (Section 125) Plan can be elected during enrollment. This is general information only as it may affect an employee’s payroll. Please refer to the insurance department of Sharyland ISD for precise, up-to-date information.

403(b) and 457 tax-sheltered individual retirement plans  Enrollment into 403(b) plans can be done at any time. Forms are available in the payroll, insurance office or at: http://www.tsacg.com/individual/plan- sponsor/texas/sharyland-isd/  Completed forms are forwarded to the district’s 3 rd party administrator for their audit and approval.  Sharyland I.S.D has a list of authorized vendors; an employee cannot enter a new agreement with any company not listed on the Authorized Investment Provider List located at: http://www.tsacg.com/individual/plan- sponsor/texas/sharyland-isd/  Please allow up to 30 days for processing.  Please contact the insurance department for information if you prefer to enroll in a 457 plan.

a little more Deduction Info Sharyland ISD also offers payroll deduction for:  United Way of South Texas  Texas Tomorrow fund -employee should contact TTF directly.  Professional dues (ATPE, TFT, TSTA etc.) -employee or the organization can forward deduction authorizations to the payroll office.  Child support payments, Income tax levies, student loan garnishments -information is sent to the payroll office from governing body.  Program fees for the Alternative Certification programs - Contact the Sharyland Human Resource Office to make sure you start the deduction for this program in September.

Direct Deposit Information  Enrollment in direct deposit is simple!  Forms are available in the payroll office or on-line.  A copy of a personal check should accompany the form to verify the employee’s banking information.  Your direct deposit can be sent to any banking institution and can be split & sent to up to 2 accounts (either checking or savings accounts). direct deposit form

Direct Deposit is mandatory! If you change or close bank accounts, a direct deposit form must be completed with new information and provided to the Payroll Department immediately. Changes must be completed 10 working days prior to the pay date. DO NOT DELAY! If we transfer to a closed account you must wait until the money is returned to our bank. This could take 3 to 10 business days. We cannot issue a new check until we confirm the money is back in the district account. direct deposit form

Sick Leave Reporting All absences are to be reported through Skyward Time-Off, though Employee Access. Employees requiring a substitute will click on the “Substitute Needed” button and will be routed to SEMS (Substitute/Employee Management System) to enter a substitute request. Information will be entered by the employee or campus representative. The district’s substitutes rely on the accuracy of the entries for their pay. Sick leave balances can be viewed on a monthly basis through Employee Access.

Leave Inform ation  When you use more days than available you will be in a dock situation.  Family Medical Leave Act: Please contact the Human Resources Office prior to a planned FML absence or as soon as physically possible during an unplanned FML absence. The HR office has guidelines for what qualifies as a FML absence.  Excessive absences: Employee’s checks will be docked when he/she is absent more days than the number of sick leave days available. The dock amount is equal to the employee’s daily rate for every day that exceeds the balance.