Overview Pre- Outreach Apply Orientation Assessment Assess - PowerPoint PPT Presentation

Overview Pre- Outreach Apply Orientation Assessment Assess Enroll Recruitment to Remediation Completion Coursework Graduation

Enrollment management ∗ Enrollment management is an institution-wide, systematic, comprehensive, research-driven system designed to locate, attract, engage and guide through completion the students the institution wishes to serve.

State Budget ∗ Base allocation ∗ $3.4M per college in a multi-college district (under 10,000 FTES each) ∗ Per FTES allocation ∗ $4,724 per credit FTES ∗ $4,724 per non-credit CDCP FTES ∗ $2,840 per non-credit FTES

Obstacles ∗ Communication ∗ Assessment/placement ∗ Fees ∗ Application for financial aid ∗ Books ∗ Schedule ∗ Day vs evening ∗ Cohorts ∗ Prerequisites

FALL 2015 BCC RES FTES target 1,853 RES FTES ACTUAL 1,765 RES FTES ACTUAL % of annual 41.90% RES FTES DEFICIT 88 NON-RES FTES ACTUAL 279 FTES TOTAL ACTUAL (NON-RES + RES) 2,044 FTEF target 119 FTEF ACTUAL 117 FTEF ACTUAL % of annual 43% FTEF Unstaffed 3 PRODUCTIVITY 17.4

FALL 2 0 1 5 CAMPUS SECT CENSUS FTES_RESD FTES_NONR FTES_TOTL FTEF_TOTL PROD Alameda 364 11,585 1391.88 96.4 1488.28 93.95 15.84 Berkeley 515 16,650 1779.27 286.8 2066.07 117.33 17.61 Laney 960 26,480 3139.82 282.2 3422.03 221.57 15.44 Merritt 425 13,087 1534.48 77.56 1612.04 102.23 15.77 District Total 2264 67,802 7845.45 742.96 8588.41 535.08 16.05

State Budget ∗ Growth revenue is achieved only if you earn it ∗ If not earned, some other district who has unfunded FTES can take it ∗ Any “lost” growth is permanently lost ∗ If there is unclaimed growth revenue, those who are growing get it and permanently increase their base

Stability Funding ∗ Occurs when you go below your base FTES ∗ Guarantees the same level of FTES as previous year in the year of loss ∗ Gives you 3 years to regain your lost FTES

Stability Year 1 Year 2 Year 3 Actual FTES 9,000 9,000 9,000 Shifted FTES 1,000 (1,000) 1,000 Reported 10,000 8,000 10,000 FTES Funded FTES 10,000 10,000 10,000

Growth Year 1 Year 2 Year 3 Actual FTES 10,000 11,000 12,000 Shifted FTES - - - Reported 10,000 11,000 12,000 FTES Funded FTES 10,000 11,000 12,000

ANNUAL 2015-2016 COLLEGE TARGETS Alameda BCC Laney Merritt Districtwide 20,609 Annual 2015-2016 RES FTES target 3,908 4,212 8,183 4,306 Annual 2015-2016 Total FTES target 4,135 4,732 8,785 4,473 22,125 Annual 2015-16 FTEF allocation 236 270 502 256 1,264 BAM 3 yr ave - % NON RES FTES 5.5% 11.0% 6.9% 3.7% 6.9%

2 0 1 4 -1 5 Resident FTES 1 9 ,5 0 6 To get to 19,506 we borrowed 1,103 from Summer 2015 So even if our target for 2015-16 was 19,506 we would need to have 20,609 to come up to the 19,506

Growth funds available for 2015-16 A minimum 400 FTES available Recommending our Target for 2015-16 be set at 21,009 If we need to borrow from summer 2016 we will increase our base on an ongoing basis.

Exercise Assume that your president asks you to tell her how much revenue is produced by an English 1A section which has an enrollment of 20 students, meeting 3 hours per week for the fall semester. Furthermore your president asks you, “What is the break even point for this class in terms of revenue and expense?”

Marginal Revenue for a class of 20 ∗ 20 students meeting 3 hours per week = ∗ 60 WSCH for 17.5 weeks = ∗ 1050 SCH ÷ 525 hrs/FTES = ∗ 2 FTES times $4,724 per FTES = ∗ $9,448

Cost for a Class of 20 ∗ Full load for English is 10 classes/year ∗ One class is 10% of full load ∗ Average cost per FT faculty with benefits = $7,700 ∗ Average cost per PT faculty with benefits = $5,335 ∗ Overhead = 10%

Break-Even Points # of Students Revenue Adjunct Cost Full-time Cost 1 $ 457 $ 5,637 $ 8,079 2 $ 913 $ 5,637 $ 8,079 3 $ 1,370 $ 5,637 $ 8,079 4 $ 1,826 $ 5,637 $ 8,079 5 $ 2,283 $ 5,637 $ 8,079 6 $ 2,739 $ 5,637 $ 8,079 7 $ 3,196 $ 5,637 $ 8,079 8 $ 3,652 $ 5,637 $ 8,079 9 $ 4,109 $ 5,637 $ 8,079 10 $ 4,565 $ 5,637 $ 8,079 11 $ 5,022 $ 5,637 $ 8,079 12 $ 5,478 $ 5,637 $ 8,079 13 $ 5,935 $ 5,637 $ 8,079 14 $ 6,391 $ 5,637 $ 8,079 15 $ 6,848 $ 5,637 $ 8,079 16 $ 7,304 $ 5,637 $ 8,079 17 $ 7,761 $ 5,637 $ 8,079 18 $ 8,217 $ 5,637 $ 8,079 19 $ 8,674 $ 5,637 $ 8,079 20 $ 9,130 $ 5,637 $ 8,079

Break-Even Points Break-Even Points for Class Size $10,000 $9,000 Full-time $8,000 $7,000 Revenue per Class Adjunct $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Number of Students

Other Considerations ∗ Apportionment (Base) revenue is typically 90% of total unrestricted GF revenue ∗ Instruction is typically 50% of total unrestricted GF costs

Break Even Points Break-Even Points for Class Size Counting All Costs $18,000 Full-time $16,000 $14,000 Revenue per Class Adjunct $12,000 $10,000 $8,000 $6,000 $4,000 $2,000 $- 1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 37 Number of Students

Building Blocks: Adjunct Budget ∗ Definition of FTES ∗ One Full Time Equivalent Student is defined as 525 contact hours over an academic year ∗ An academic year is defined as 35 weeks ∗ 525 hours per year / 35 weeks per year means that a FT student is in class 15 hours a week ∗ One Weekly Student Contact Hour is one student in class one hour per week for 35 weeks

Building Blocks: Adjunct Budget ∗ Definition of Productivity – FTES per Full Time Equivalent Faculty (FTEF) ∗ One full time faculty teaching 15 hours per week with 35 students in each class for 35 weeks is generating 35 FTES/FTEF

Building Blocks: Adjunct Budget A B C D E F G FTES FTES/ # FTEF FTEF # FTEF Average Total PT Goal FTEF Full Full PT Fac cost per Fac time time Needed PT FTEF Budget Prod. Fac Fac Goal needed Avail 5,100 35 145.71 38.20 107.51 $50,000 $5,375,500 Given Given A/B Given C-D Given E*F

Full time Faculty Total Faculty 65 Non-instructional Release/Reassigned Counselors/Librarians 10 Dept Chair 3.2 SSSP 2 Faculty Senate 1 Equity 2 Distance Ed 0.5 EOPS 1 Accreditation 0.5 DSPS 2 Tenure Facilitator 0.3 Professional College reassigned 3.8 Development 0.2 20.8 32% Peralta Scholars 0.3 6 9% Total Instructional 38.2 59%

Adjunct Budget A B C D E F G # FTEF FTEF Average # FTEF FTES Goal FTES/ Full time Full time cost per Total PT Fac PT Fac FTEF Fac Fac PT Budget Needed needed Avail FTEF Prod. Goal 5,100 17.5x2 145.71 38.20 107.51 $50,000 $5,375,500 5,100 18x2 141.67 38.20 103.47 $50,000 $5,173,333 Savings ==>> $202,167 Given Given A/B Given C-D Given E*F

Adjunct Budget A B C D E F G # FTEF FTEF Average # FTEF FTES Goal FTES/ Full time Full time cost per Total PT Fac PT Fac FTEF Fac Fac PT Budget Needed needed Avail FTEF Prod. Goal 5,100 17.5x2 145.71 38.20 107.51 $50,000 $5,375,500 5,100 16.5x2 154.54 38.20 116.34 $50,000 $5,817,250 Additional cost> $441,750 Given Given A/B Given C-D Given E*F