> OVERVIEW
> OVERVIEW The Namibia Annual Music Awards (NAMA) to be positioned as the country’s premier annual music awards ceremony, recognising musical excellence across all genres, from traditional to contemporary as well as paying tribute to the various facets of musical production including production, engineering and video production.
> OVERVIEW The Namibia Annual Music Awards (NAMA) was launched in May 2011 in Windhoek at the Safari Conference Centre to an attending audience of 999 guests and a broadcast audience of 500,000 TV viewers within Namibia alone, with high acclaim and success.
> OVERVIEW The Namibia Annual Music Awards (NAMA) has achieved phenomenal growth each year, exponential growth in both production as well as attendance and audience viewership and reach. Today NAMA, within only 8 years, achieves an annual attendance in excess of 4,000 guests, global media coverage, and a TV, online and on mobile audience in excess of 400 million in over 80 countries.
> OVERVIEW Year on year NAMA sets a new bar and breaks its own record with the total number of entries received with an average number of new annual entries in excess of 600 plus
> OVERVIEW The NAMA entries are annually reviewed, rated and scored by a robust panel of a panel of esteemed and highly credible judges representatives from several countries across the African continent and internationally, in addition to an esteemed panel of Namibian judges.
> OVERVIEW At present NAMA is rated and reviewed to high acclaim by major leading National and Global media as the leading music entertainment awards ceremony on the African continent at present for the last 4 years.
> OVERVIEW • MTC goes out on tender every 3 years • MTC and NBC main partners • Co-Sponsors
> PROCESS
> PROCESS • Artists enter themselves in categories of choice at no charge. • Entries received are then screened for compliance with the rules and also to ensure that the entries were submitted in the correct category. • Qualifying entries are sent to the Judges.
> PROCESS • All the categories in the awards, with the exception of the public vote categories, • are adjudicated by a panel of judges. • Independent Audit of results. • Final nominations are announced at Nomination Launch. • The winners in each category is announced at the award ceremony
> CYCLE
> CYCLE The Namibian Annual Music Awards runs on an annual cycle and presented once a year.
> CATEGORIES
> AWARDS CATEGORIES Best Afrikaans Best Newcomer of the Year Best Afro Pop (incl T ownship Disco) Best Oviritje Best Album of the Year Best Producer Best Collaboration Best R & B Best Damara Punch Best Rap/Hip Hop Best Female of the Year Best Reggae Best Gospel Best Single Best Group / Duo Best Soukous/Kwasa Kwasa Best House Best Traditional Best Kwaito Lifetime Achievement Award Best Male of the Year Pan African Artist of the Year Best Music Video Song of the Year
> REQUIREMENTS
> EXPECTED REQUIREMENTS A detailed proposal for event/production management, is expected from all tenderers, which includes: • Creative Concept • Execution Plan • Overall management plan of all processes and procedures, committees and judges including vetting, • Rules steering committees • Nominations event treatment, plan and execution • Nominee workshop, treatment, plan and execution • Main awards ceremony treatment, plan, execution • Create and manage the NAMA website and social media pages. • Source competent judges (local and international) • After party treatment, plan and execution • Details of entertainment, F&B, décor etc.
> EXPECTED REQUIREMENTS A detailed proposal for event/production management, is expected from all tenderers, which includes (continued): • Resource Plan • Budget – by phase and overall • Company profile with relevant experience • Secure category sponsors and other sponsors to compliment the project to fit within budget (therefore Illustrate committed partners in your pitch) to the tune of 1.4 million Namibian dollars for cash prizes • Ability to source competent Namibian suppliers to the project (therefore demonstrate your ability and relationships with key Namibian suppliers) • Demonstrate extensive experience of similar projects.
> EVALUATION
> EVALUATION PROCESS Broadly, MTC will evaluate tenderers proposals based on the following criteria: 1. Proposal that meets the creative objective of the project 2. Proposal that meets the timelines outlined for the project 3. A robust resource structure 4. A well thought out execution plan Partner’s ability to take on complete operations as a turnkey project 5. 6. Best price / Budget presentation. 7. Your ability to show an extensive list of references in terms of visuals and portfolio of the successful past projects you’ve delivered of a project to the complexity and magnitude as the Namibian Annual Music Awards, in Namibia. (Reference to other major projects outside of Namibia will be of added credit and benefit.) 8. Comprehensively highlight practical important aspects and elements required in putting together a show of this magnitude from start to finish
> ELIGIBILITY
> ELIGIBILITY The following groups/companies or entities cannot tender for this project due to either direct or perceived conflict of interest which might compromise the credibility of the project: • Music Labels or Artist • All companies/entities irrespective of whether they are local or international may tender provided they can deliver on the expectations of the project
> PRICING
> PRICING SCHEDULE • The tenderer must provide a detailed quotation clearly indicating the milestones of the project as the tenderer views and understands them. • The tenderer must note that this is a turnkey project, which means that the tenderer needs to quote comprehensively for the entire project in order to successfully carry out all the milestones to make the NAMA awards 2019 a successful and wow event of the year. Variations after tender award will not be allowed. • The tenderer needs to present a projected budget required for the turnkey project of this magnitude. • The tenderer needs to highlight at least 2 similar magnitude projects undertaken and how the pricing and budgeting of such undertaken projects were handled.
> KEY TAKE-AWAY • NAMAs is already the best national Music Awards Ceremony in Africa • Ensure that NAMAs maintain that status • Present us with a creative concept that will create a lasting wow factor for the next 3 years • 3 Year agreement
> PRICING SCHEDULE • The tenderer must provide a detailed quotation clearly indicating the milestones of the project as the tenderer views and understands them. • The tenderer must note that this is a turnkey project, which means that the tenderer needs to quote comprehensively for the entire project in order to successfully carry out all the milestones to make the NAMA awards 2019 a successful and wow event of the year. Variations after tender award will not be allowed. • The tenderer needs to present a projected budget required for the turnkey project of this magnitude. • The tenderer needs to highlight at least 2 similar magnitude projects undertaken and how the pricing and budgeting of such undertaken projects were handled.
> KEY DATES • Invitation Letters: 31 st Jan 2019 • Presentations by shortlisted companies: 15 th Feb 2019 • Appointment of Company: 25 th Feb 2019 • Call For Entries: 28 th Feb 2019 • Nomination Announcement: 12 th July 2019 • Main Awards: Aug/Sept 2019
Evaluation process By: Effaishe Nghiidipaa Procurement
mtc.com.na 30 EVALUATION PROCESS • First technical compliance (preliminary evaluation to sort out solutions meeting the “deal breaker” criteria) – no scoring • Example of deal break criteria • Companies associated with a music label and/or artist
mtc.com.na 31 EVALUATION PROCESS • Secondly, technical capability scoring out of a 100% such as: • Technical proposal strength • Relevance of references • Project delivery • Resources structure • Execution plan MTC usually calls for presentations from tenderers at this stage
mtc.com.na 32 EVALUATION PROCESS • Thirdly commercial evaluation – making sure prices / budgets are comparable on all shortlisted offers: • Are all budgets including all items required • Are the budgets based on reality and informed by the actual costs in the market • Competitiveness of the production and management fee
mtc.com.na 33 MTC BEE POLICY APPLICATION • BEE price advantage is a maximum of 10% or N$100k per contract • SME price advantage is a maximum of 2% or N$100k per contract
mtc.com.na 34 HOW TO ALIGN WITH BEE REQUIREMENTS • Submit all or any BEE related documentation: • NPPC certificate • Other BEE agencies verifications certificates • SME certificates • A strong motivation with deadlines on how the knowledge and skills transfer plan is going to be handled, in the case of local partnership
Thank you
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