OMI Novitiate, Godfrey, IL 1
Participants Fr. Art Flores, OMI Vicar Provincial & Director of Personnel Owner Contact United States Province Jasmine Azima, P.E., CxA Principal-in- Charge – Jasmine Engineering Coy L. Ballard, MLA Project Manager – Jasmine Engineering Sarah Sepulveda Project Engineer – Jasmine Engineering 2
RFQ For Architectural Design & Construction Administration Services Pre-Submittal Conference July 9, 2019 2:00 PM 3
RFQ Timeline July 9, 2019 at 2:00PM Pre-Submittal Conference (Non-Mandatory) Location: OMI Area Office Second Floor Conference Room 323 Oblate Drive San Antonio, TX 78216 July 18, 2019 at 2:00PM QUALIFICATION STATEMENTS DUE – Must be received at the OMI Area Office, 323 Oblate, San Antonio, TX 78216 no later than 2:00 PM on Thursday, July 18, 2019. Statements of qualifications must be submitted in a sealed envelope or box plainly marked: “OMI NOVITIATE – GODFREY RENOVATION, RFQ-001-Architectural Services: Design and Construction Administration.” 4
Renovation of the historic Levis House and associated additions: Original Levis Residence – c. 1916 Chapel / Library / Classroom Addition 2,440 GSF footprint – Basement + 2 stories c. 1959 Approximately 7,300 GSF total 1,425 – GSF footprint (approximately) (Klipstein & Rathmann, Architects) 2 stories – Approximately 2, 855 GSF Original Levis House Garage – c. 1916 Bell Tower & Stair Addition – c. 1961 1,610 GSF footprint 935 GSF footprint; 2 stories Partial Second Floor Approximately 1,870 GSF total (Klipstein & Rathmann, Architects) (Architect: Leo Henry Track) Addition and Hall – c.1926 Dormitory – c . 1958 – 1960 320 GSF – 2 stories; 700 GSF Approximately (To Be Demolished) 3,055 GSF footprint – 3 stories Levis House Porch Addition – c. 1926 Approximately 9,165 GSF total (Chester H. Walcott, Architect – 740 GSF (Architech: Leo Henry Track) 5
Original Levis Residence – 1916 Renovation of the OMI Novitiate – Godfrey, to facilitate the operation and goals of the on-going Novitiate Program. The Novitiate is situated on a 256 acre tract of land overlooking the Mississippi River and surrounding landscape. The property was originally assembled by the Levis Family as “La Vista Estate.” Dating back to the early 20th Century when the Levis Family assembled the La Vista property for their estate, the site has been a natural and historic resource for the local community. 6
Terrace Overlook - 1917 Since OMI’s involvement with the property beginning in 1950, OMI has continued the proud tradition caring for La Vista – adding to the important history of the site the use of the property and buildings by OMI as the Immaculate Heart of Mary Novitiate and other OMI programs and activities. The tradition continues in the 21st Century under the stewardship and guidance OMI – the Novitiate, Oblate Ecological Initiative, and the OEI Learning Center, La Vista. 7
Levis House Porch Addition - 1927 8
Chapel/Library/Classroom - 1959 9
Dormitory Addition - 1958- 1960 To be demolished 10
Bell Tower & Stair Addition - 1961 Connecting Chapel, Dormitory, Garage/ TV room 11
General Information • The Owner will provide facility program for the Novitiate project to the architectural firm selected by the Owner for services. • The delivery method for construction of this project will be Construction Manager at Risk (CMAR). • The Owner has hired Jasmine Engineering, Inc. as the Owner’s Project Representative & Commissioning Agent for the OMI Novitiate Renovation. • It is the Owner’s intent to higher an architectural firm for this project. The Owner reserves the right to make no award in connection with solicitation. 12
Point-of-Contact/Restriction on Communication: Point-of-Contact/Restriction on Communication: The Owner designates the following person as its representative and Point-of-Contact for this RFQ. Respondents shall restrict all contact with the Owner and direct all questions regarding this RFQ, including questions regarding terms and conditions, to the Point-of-Contact person. Jasmine Azima , P.E. , CxA Principal- in- Charge Jasmine Engineering, Inc. 115 E. Travis Street, Suite 1020 San Antonio, Texas 78205 PHONE (210) 227-3000 CELL (210) 669-1616 FAX (210)229-1999 E-mail: jasmine@jasmineengineering.com Note: Do not contact members of the Missionary Oblates of Mary Immaculate. Contact with any of these prohibited individuals after issuance of the RFQ and before selection is made, may result in disqualification of your Qualifications Statement. 13
Scope of Work • Renovations to existing upper, lower and Basement levels of existing facility to accommodate the programming items. • Add a new elevator with small lobby additions to connect the different floor levels of the existing facility. • Add interior ramps to provide wheelchair access to the main areas of the facility. • Upgrade existing mechanical, electrical and plumbing. • Site improvements • Demolish the existing Dormitory Wing 14
Qualifications REQUIRED: • Firms submitting statements for qualifications must be represented by a professional Architect licensed to practice in the State of Illinois and be able to provide a professional Architect to attend meetings of any official nature concerning the Project, including but not limited to Scope of Meetings, Review Meetings, and other meetings as may be required for the Project. Firms submitting statements must have been in business for a minimum of 10 years. DESIRED: • Demonstrated firm experience in the design of high quality and cost-effective renovation and addition projects involving existing historic or vintage facilities. • Strong team work ethic and cooperation both within the firm and outside the firm with contractors, consultants, and Owner Representatives. 15
Qualifications • Proven firm and/or team capable of providing creating, functional, flexible and technologically sound design solutions with an economy of means and within the project budget. • Proven firm and/or team experience with sustainable design and construction, such as completed project which incorporated energy conservation and energy efficient design solutions. • Proven firm and/or team experience with religious worship or retreat facilities. • Outstanding experience and reputation, based upon information provided by the Respondent as well as information obtained by references; past experience of the Owner with the firm; past experience on similar projects for other clients; record for delivery of design documents within schedule, and other similar factors reflecting the experience and reputation of the Architect and its firm. 16
Qualifications • Experienced and capable key personnel to be used on the project(s), including principals of the firm and the proposed internal project manager. • Proven past experience on similar projects coordinated by an Owner’s Project Representative • Proven past experience on similar projects using the Construction Manager at Risk delivery method. 17
Form of Qualification Statements • To achieve a uniform review process and obtain the maximum degree of comparability, it is required that Statements of Qualification be organized in the manner specified. • Ten (10) sets of the Qualifications Statement are required. • (1) original copy labeled “ORIGINAL” and containing original signatures, preferably in blue ink. • (9) Copies Marked “COPY” • Submitted in 3-ring binder or spiral wire or plastic binding with tab dividers. • Electronic PDF format on a USB drive. • Respondents are expected to examine this RFQ carefully, understand the terms and conditions for providing the services listed herein and respond completely. FAILURE TO COMPLETE AND PROVIDE ANY OF THE REQUESTED ITEMS MAY RESULT IN THE RESPONDENT’S QUALIFICATIONS STATEMENT BEING DEEMED NON-RESPONSIVE AND THEREFORE DISQUALIFIED FROM CONSIDERATION. 18
Form of Qualification Statements TAB 1: COVER LETTER TAB 2: EXECUTIVE SUMMARY TAB 3: INFORMATION REGARDING SIMILAR WORK TAB 4: SERVICES TAB 5: PROJECT TEAM AND EXPERIENCE TAB 6: PAST LITIGATION AND CLAIMS HISTORY Please refer to SECTION 4 – FORM OF QUALIFICATION STATEMENTS for detailed descriptions of the required documentation that is to be submitted in each tab. 19
Selection Criteria • Prior experience in connection with projects of a similar size and nature to the Projects noted herein, commitment to quality, overall experience of the lead Architects assigned to this Project, reputation of the firm and past performance, including past litigation and claims associated with past projects. • Capability of the firm in the areas of support personnel, technical staff and the spectrum of services to be offered to Owner. • The firm’s overall plan for meeting the Owner’s needs and requirements, management ability and demonstrated ability to effectively serve its clients on prior projects/ • Clarity and quality of Qualifications Statement and supporting data. • Resources and support services provided by the firm to the Owner. 20
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