MEETING AGENDA OPENING PRAYER PAROCHIAL VICAR FR. FRANCIS - PowerPoint PPT Presentation

MIN INISTRY LEADERS MEETING

AGENDA  OPENING PRAYER – PAROCHIAL VICAR  FR. FRANCIS  INTRODUCTION OF DIRECTORS  DEPARTMENT PRESENTATIONS  Q & A  CLOSING PRAYER

Fr. Michael McFall Fr. Giovanni Nguyen

COMMUNITY LIFE & STEWARDSHIP – Stasie Smith LITURGY & MUSIC - Andrew Meinen LIFELONG FAITH FORMATION – Karen Ann Martin SCHOOL – Jeff Matthews PARISH ADMINISTRATION – Daisy O’Halloran

Stewardship is a grateful response to God’s love. Based in Scripture, all that we are and all that we have flows from God as gifts. In turn, we serve as stewards of our spiritual and material gifts and we share these gifts in love of God and neighbor. – Diocese of Wichita Kansas Our relationship Who we are What we do What we have with others When I was a stranger, you welcomed me. Matthew 25:35

We recognize your dedication and commitment as leaders of your ministries and we are committed to support your efforts to lead others to serve our faith community as well as the wider community. We are called to work together, along with Parish staff to provide opportunities for spiritual growth and development.

 List of your Volunteers  Tonia Candelario at tcandelario@saintcecilia.org  Staff touchpoint  Added to Parish database  Quarterly submission of additions or changes  Identify volunteers  appreciation celebrations  assist in special projects based on specific talents  St. Cecilia Catholic School parents to receive in-parish tuition rate  Parishioner access

 Deadline for bulletin submissions is Friday at 12 p.m. (2 weeks in advance of publication date)  Submission  Parish related  St. Cecilia Catholic School  local and Archdiocese  Run time  two weeks for an event as “Save the Date,”  two to three weeks of immediately prior to the event

Electronic newsletter with more than 3,000 members Usually goes out on Friday at 1 p.m. Photographs, post event pictures, flyers, upcoming events, announcements, and news are welcome Create you very own ministry page Calendars & banners – promote your event

If you have any questions please contact Maribel Mendoza (mmendoza@saintcecilia.org). Please visit www.saintcecilia.org/communications to view our communications policies and procedures. You can also find the page on our website under Community Life.

VIRTUS • The USCCB states that all dioceses/eparchies are to maintain “safe environment” programs • Evaluate the background of those engaged in ongoing contact with minors. Who needs the VIRTUS Program? • All clergy, church employees and certain volunteers. • Training is mandatory for all volunteers who have access to children/youth • Includes minors in your ministry membership • outside functions as part of your ministry where minors are present • minors brought to your ministry meetings. For a list of ministries required to take this training please see me after our meeting.

Adult Programs 1. Protecting God’s Children (PGC) • First workshop for those required to take it • 3-hour session is offered in different parishes • Requires a background check via Fastrax → VIRTUS website 2. Keeping the Promise Alive (KPA) • within 12 months after the 5 th year anniversary of the PGC date • New criminal background check will be performed

3. Protecting God’s Children online version 3.0 (2 nd refresher)  Must be done within 2 months of the 5-year KPA anniversary date  A new background check will be performed All of the programs require pre-registration on www.virtusonline.org. No walk- ins will be accepted. Review of Monthly Training Bulletins at VIRTUS Onlinewebiste • required for certain groups, including Parish employees/volunteers in leadership positions for ministries involving children & youth All ministries who are required to take VIRTUS must turn in their membership lists with VIRTUS compliance by early May. For questions, contact Yesenia Andablo, yandablo@saintcecilia.org or call the Parish Office

Lifelong Faith Formation includes formation and implementation of all Sacraments

Children • Nursery – Martina Razo • Reservation Request • Submitted • Approved • Date, time, # of Children • Communication • KIDs Club & Elementary Faith Formation • Rosemary Munoz, Associate Director • Cecilia Morillo, Coordinator • Pre-K Through 5 th Grade  KIDs Club, VBS, 1 st Sacraments, CLOW, Children’s Event, etc...

Youth EDGE & Middle School Faith Formation: 6 th -8 th Grade • Allison Reynolds, Associate Director  EDGE, Social Events, Service, Junior High Day Camp, Bible Studies, Retreat, Pastoral Care for youth, etc... Life Teen & High School Faith Formation: 9 th -12 th Grade • David Thies , Associate Director • Shelley Garza (Administrative Assistant to Youth Ministry)  Life Teen, Youth Confirmation, Service, Social Events, Bible Studies, Retreats, Pastoral Care for youth, etc...

Adults & Family Adult Faith Formation • Kimberly Newcomb, Associate Director • RCIA, Adult Education, Bible Studies, Lenten Missions, Speakers, Adult Sacraments, etc... Family Life Formation • Alicia Quintanilla, Associate Director • Baptism Prep, Marriage Prep, Marian Groups, Adult Social Groups, Young Adults , Senior Citizens (Span) Family Events, Marriage & Family Enrichment, etc...

Those in Need Pastoral Care & Outreach • Deacon Frank Davis, Associate Director • Colleen Bryse, Coordinator • Funeral Ministry, Bereavement, Homebound, Pastoral Visits, Senior Citizens (Eng), etc... • Support: Gathering Place, Respect Life, Ministries to support the Poor, Spiritual Direction, Counseling, etc…

Principal Jeff Matthews

Daisy O’Halloran  Business Administration Mirta Garcia, Receptionist  Finance Administration  Front Lobby receptionist  Facility scheduler Jorge Cardenas, Associate Director  Work Orders  Facilities & Equipment Lloyd Waguespack, Accountant Faustino Villafana, Maintenance  Check Requests – Touchpoint Foreman  Deposits  Campus maintenance  Invoices  Work Orders & Setups Elaine Rossi, Parish Secretary  Fr. Francis’ Assistant  Parishioner Deposits

Submission Hierarchy April Staff & school May Ministries & Organizations June Non-affiliated organizations Facility Reservation Form  Send to facilities@saintcecilia.org or bring to Pastoral Office  Submit no later than 48 hours prior to event  Setups - submitted with form  Incomplete forms – returned to requester  Reservation confirmation - 48 hours Prior Approval Required  Youth Room – Youth Ministry  School Facilities – School Principal

Room Set-up  Use the standard room set-ups  Attach it to the form Cleanup  Leave the room as you found it or better Alcohol  Special Events Insurance coverage  Security Officers

 July 4 – Independence Day  January 1 – New Year’s  August 15 – Assumption  September 3 – Labor Day Day  January 21 – Martin  October 1 to 8 – Fall Fest  November 1 – All Saints Day Luther King  April 14 to 22 - Holy Week  November 23 & 24 – Thanksgiving  May 27 – Memorial Day  December 24 to 26 Christmas