F&O Maintenance MC/MM Update (Minor Construction/Major Maintenance) Jim Meikle, Director of Maintenance School Board Monitoring Item October 17, 2019
Presentation Overview ➢ Program Profile ➢ Good News ➢ Summary of Projects ➢ Project Types ➢ Work in Progress ➢ Moving Forward ➢ What We Learned ➢ Bright Spots 2
Program Profile F&O STAFF FINANCE • Financial Analyst, Capital Funds Director Maintenance Assistant Director Maintenance SCHOOL STAFF MC/MM Program Manager • Principal representatives from Environmental Specialist High, Middle and Elementary Energy Manager Security Coordinator COMMUNITY OUTREACH Safety Officer • Facilities Advisory Council Liaison CONSULTANT ADVICE/INPUT: Subject experts as required 3 3
Good News • Considering many competing budget pressures, MC/MM budget levels maintained at previous year’s level and well supported infrastructure bonds keep rolling • Fulfilled all of our relocatable needs from existing owned stock – no new purchases. Ownership strategy has now exceeded $4 MILLION in cost avoidance • Four buildings off grid with no activities or large work scheduled – Cooling setbacks equals Energy Savings 4
Summary of Projects Four-Year MC/MM Status of Projects Number of Projects Percent Number FY Projects * Completed ** Completed ** ongoing*** 2019 124 110 88.71 18 Ongoing Projects Summary 2018 161 140 86.96 20 2017 162 129 79.63 28 2016 194 144 74.23 48 * Projects added in due to emergencies ** Projects starting in the fall or later *** Projects span more than one year 5
Examples of Individual Projects • Relocatable classroom moves/installations • Internal room conversions • Painting, cladding, siding and flooring • Medium-sized HVAC, electrical and plumbing projects Student Success • Theater, gymnasium, kitchen, art room and music Through improved room equipment upgrades infrastructure and • Replacement playgrounds, fields, tracks, parking systems upgrades ( Performance lots, blacktop rubber and other synthetic play Objectives: 1-5 ) surfaces 6
Examples of System Wide Project s • Third party gym and bleacher safety inspections • Ongoing theater safety inspections and upgrades in collaboration with Arts Education • Safety/security improvements in collaboration with Risk and Emergency Manager Student • Management Environmental testing for lead in Well-Being water, hazardous materials, and radon • Storm Water Management Through improved and • Adding isolation valves to improve water shut-off enhanced Facilities and and upgrading grease traps Equipment • Switchgear servicing ( Performance Objectives: 6-10 ) 7
Work in Progress 8
Moving Forward – Progress Over Time 2018 2008 • Allocation $2.6 m • Allocation $ 6.5 m • Over 800 requests • Under 200 requests • 80% from site based • Less than 15% from requests requests Operational • 20% from systematic pro- Excellence • More than 85% from active inspection systems Vastly increased inspection/analysis and analysis investment in improved teaching, learning and working environments and customer buy-in ( Performance Objectives: 16-20 ) 9
Moving Forward – Innovative Funding 2018 2008 • Major Infrastructure • No Infrastructure Bond Bond funding stream funding stream in eighth year • No funding mechanism in • Arlington voters between MC/MM and Operational supporting at 70-80% entire school renovations Excellence approval • First in region to consider Vastly increased investment in • Over forty million improved teaching, this approach learning and working dollars of new roofs, environments and customer buy-in HVAC and lighting ( Performance systems completed Objectives: 16-20 ) 10
What We Learned • We will need to adjust budget estimates to include projected updates in fire and storm water codes. • It is never ‘too early’ to engage with the County on our summer plans. • We may have to start planning some projects two summers ahead where equipment has extra long lead times. 11 11
Bright Spots • We ran out of bike racks – demand is great – we have replenished our stock • Gunston – Two year HVAC plan completed • Randolph – Two year HVAC plan completed • Small Synthetic Play fields - a great success offering significantly increased outdoor recess time 12
F&O Maintenance MC/MM Update (Minor Construction/Major Maintenance) Jim Meikle, Director of Maintenance School Board Monitoring Item October 17, 2019
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