PLANNING & DEVELOPMENT GROUP PRE-PROPOSAL CONFERENCE March 21, 2017
PRE-PROPOSAL MEETING AGENDA Introduction and Sign-in Current Information on LABAVN Project Overview Project Description Background Information Scope of Work Milestones Administrative Requirements LAWA First Source Hiring Program Business Enterprise and Contract Compliance Office Instructions to Proposers
CURRENT INFORMATION ON LABAVN Request For Proposals Attachment 1 – Administrative Requirements Attachment 2 – Proposal Example Cover Letter Attachment 3 – Cost Proposal Sheet and Sample Proposed Hourly Rates Attachment 4 – Draft Contract Exhibit A: Scope of Services Exhibit B: Cost Reimbursable Guidelines Exhibit C: First Source Hiring Program Attachment 5 – Key Staff Personnel Resume Checklist Items to be posted on BAVN from Pre-Bid Conference : PowerPoint Presentation Sign In Sheets Agenda
Christine Salvaggio, P.E., F.M.P. Sr. Civil Engineer LAWA Planning & Development Group
OWNER’S PROJECT TEAM LAWA Sponsor Groups Planning & Development Operations & Emergency Management Information Management & Technology Key Collaborators Federal Aviation Administration – Air Traffic Control Airlines – Ramp Control LAWA Commercial Development Group LAWA Facilities Maintenance & Utilities Group
PROJECT DESCRIPTION Real-time graphical depiction of surface and airspace movements Secured web access ALL USERS Airfield information display User customizable dashboard Delay and diversion alerting Real-time operations researching Airport operations archiving and reporting Airport financial researching and auditing
SCOPE OF WORK - PHASING Added Data Streams Additional User Audio Training Capabilities BASE SYSTEM BY FALL 2017 User Interface Installation of Customization Receivers ATCT Interface ATCT Customization Infrastructure
COST PROPOSAL SHEET & PROPOSED HOURLY RATES Attachment 3 Include all services as required in Exhibit A Scope of Services Separate Sealed Envelope Fully Burdened Hourly Rates (not evaluated)
ADDITIONAL PROJECT INFORMATION ANTICIPATED AREAS OF CONSTRUCTION For deliberative purposes only. LAWA makes no guarantee as to the accuracy or reliability of the data. This data shall in no way relieve a Proposer from the responsibility of determining for itself the business potential presented by this RFP.
ADDITIONAL PROJECT INFORMATION ANTICIPATED AREAS OF CONSTRUCTION For deliberative purposes only. LAWA makes no guarantee as to the accuracy or reliability of the data. This data shall in no way relieve a Proposer from the responsibility of determining for itself the business potential presented by this RFP.
ADDITIONAL PROJECT INFORMATION ANTICIPATED AREAS OF CONSTRUCTION For deliberative purposes only. LAWA makes no guarantee as to the accuracy or reliability of the data. This data shall in no way relieve a Proposer from the responsibility of determining for itself the business potential presented by this RFP.
EVALUATION CRITERIA
Ermiase Tesfaye and Allyson Lavalais LAWA Procurement Services and Business and Job Resources
Airport Surface Management System Administrative Requirements
Proposer Required Submittals • Vendor Identification Form • Affidavit of Non-Collusion • Bidder Contributions (CEC Form 55) • Contractor Responsibility Program (Questionnaire and Pledge) • Equal Benefits Ordinance (Compliance Affidavit) • Municipal Lobbying Ordinance (CEC Form 50) • Local Business Preference Program
Vendor Identification Form • Bidder/Proposer’s business activity data, such as: DBA, address, licenses, location, type of ownership, applicable certifications (DBE, ACDBE, SBE, etc.) • Company’s Equal Employment Opportunity Officer contact information • Federal Tax ID # and BTRC or Vendor Registration • List of other City of Los Angeles contracts (previous ten years)
Affidavit of Non-collusion • Required with All Bids • Must be notarized by a registered Notary Public • Must be signed by the authorized company officer • Submit with bid
Bidder Contributions CEC form 55 • Certifies that Proposer will refrain from making campaign contributions and/or engage in fundraising activities for LA City elected officials (including City Attorney and Controller), candidates for those offices, and committees they control (effective as of date of proposal submission) • Proposers are required to complete and submit the Bidder Contributions CEC Form 55 with the proposal • Any proposal made without the CEC Form 55 will be considered not responsive
Contractor Responsibility Program • Proposer’s quality, fitness and capacity to perform the work set forth in the contract. • Contractor Responsibility Questionnaire • Pledge of Compliance • Disqualification from the bidding process or contract termination for failure to comply
Equal Benefits Ordinance • The EBO requires City contractors who provide benefits to employees with spouses provide the same benefits to employees with domestic partners . • Domestic partners are defined as two adults living together, jointly responsible for living expenses, committed to an intimate and caring relationship and registered as domestic partners with a governmental entity. • Submit the EBO Compliance Affidavit with the proposal.
Municipal Lobbying Ordinance CEC Form 50 • Meet disclosure requirements and prohibitions regarding proposer’s lobbying activities • Complete and submit the Municipal Lobbying Ordinance CEC Form 50 with the bid • Any bid made without CEC Form 50 may be considered not responsive
Local Business Preference Program (LBPP) • Adopted by BOAC on July 2012 for Bids and expanded to RFPs April 2016 • Helps local business participate in LAWA contracts • Encourages businesses to set up operations locally • Augments local job creation efforts 22
LBE Defined • Occupies work space within the County of Los Angeles • In compliance with all applicable City of Los Angeles and County licensing and tax laws • Can demonstrate one of the following: 1. Headquartered in LA County and physically conducts and manages all operations from a location in LA County 2. At least 50 full-time employees perform work within boundaries of LA County a minimum of 60% of their total regular hours worked on an annual basis 3. Half of the full-time employees (50%) of the business perform work within the boundaries of LA County aa minimum of 60% of their total, regular hours worked on an annual basis 23
LBPP Additional Components 1. Firm with multiple locations within LA County, can aggregate 50 of its F/T employees working at least 60% of their regular hours from its different locations within LA County to qualify as a LBE. 2. Firm awarded a LAWA contract MUST USE its LA County- based employees to perform LAWA work. 3. A Joint Venture (JV) must be a legally established entity and be certified as a LBE in order to receive credit. Individual LBE certification by one or more of the JV partners will not be considered sufficient to qualify as LBE. 24
Incentive for LBE Certifications If the Prime is a certified LBE: 8% of the total possible evaluation points will be added to the valuation score If the Prime is not a certified LBE but proposes to use certified LBE subcontractors: 1% of the total possible evaluation points, up to a maximum of 5%, will be added to its evaluation score for every 10% of the cost of the proposed work to be performed by LBE-certified subcontractors 25
Sample Scoring with LBPP This is a scoring illustration only. It is not specific to the evaluation criteria for this RFP . Subcontractor LBPP Subcontractor LBPP Non-LBPP LBPP Prime (Score+8) (Score+5) (Score+2) Rater/Proposer Proposer 1 Proposer 2 Proposer 3 Proposer 4 Rater 1 95 85+8 (93) 75+5 (80) 87+2 (89) Rater 2 90 95+8 (103) 86+5 (91) 80+2 (82) Rater 3 98 91+8 (99) 80+5 (85) 82+2 (84) Total Score 283 295 256 255 Non-LBPP LBPP Prime Subcontractor LBPP Subcontractor LBPP Rater/Proposer Proposer 1 Proposer 2 Proposer 3 Proposer 4 Rater 1 1 2 4 3 Rater 2 3 1 2 4 Rater 3 2 1 3 4 Sub-Total Score 6 4 9 11 2 1 3 4 FINAL RANK
LBPP Certification How To’s • Fill out application “ Local Business Certification Affidavit of Eligibility ” found on www.Lawa.org>BusinessOpportunities> How to… • Submit application to Los Angeles Business Assistance Virtual Network (LABAVN) website at http://LABAVN.org • LBE certification must be verified and posted by proposal submission due date. Apply NOW. • LBE Certification must be renewed every 2 years 27
Selected Contractor Requirements • Affirmative Action • Assignment of Anti-trust Claims • Child Support Obligations Ordinance • Alternative Fuel Vehicle Program • Insurance • Living Wage Ordinance • First Source Hiring Program
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