AFHTO 2016 Conference Making the most of your story: Abstract submission tips from the review committee Webinar Apri ril 19, , 2016 2016
Webinar Agenda 1. Overview of the conference 2. Evaluation Criteria 3. Submission writing tips & filling out the online form 4. Questions?
AFHTO 2016 Confe ference Leading primary care to strengthen a population-focused health system October 17 & 18, 2016 Westin Harbour Castle, One Harbour Square, Toronto, Ontario http://www.afhto.ca/events/afhto-events/2016-conference/
Presentations at the AFHTO 2016 Conference Concurrent Session Format: • Either 45 minutes or 1 hour and 30 minutes long • 6 timeslots scheduled during the conference • 8 meeting rooms ranging in size from 50 – 200 attendees • 48 available timeslots Poster Format: • Max size for posters is 46” (vertical) x 70” (horizontal) • 72 poster displays available
What is the review committee looking for? Evaluation Criteria The review working group will score submissions to the extent that they: • Reflect the conference theme • Demonstrate clarity of learning objectives and presentation format • Present ideas/initiatives that: – Are innovative – Are relevant, useful and can be implemented in interprofessional primary care organizations – Demonstrate patient and caregiver involvement – Recognize and address the needs of their local population (access or barriers to care, rurality, etc.) • Are backed up by evidence of impact (e.g. outcome measures, evaluation results, research findings)
Before you start writing your abstract Writing your abstract • Before you start 1. Designate a contact person • Title 2. Pick your theme • Presentation Style 3. Identify WHY someone would • Target Audience want to attend your presentation • Learning Objectives • 4. Identify 1-3 main takeaway Brief Summary • Evidence / Results messages • Presenters / 5. Write a draft and save it in the Contributors template http://www.afhto.ca/wp-content/uploads/AFHTO2016- Abstract-Submission-Form-Template.docx
Seven concurrent themes The AFHTO 2016 Conference program is built around 7 core themes: 1. Planning programs and fostering partnerships for healthier communities 2. Optimizing access to interprofessional teams 3. Strengthening collaboration within the interprofessional team 4. Measuring performance to foster improvement in comprehensive care 5. Coordinating care to create better transitions 6. Leadership and governance in a changing environment 7. Clinical innovations to address equity Theme descriptions are posted online: http://www.afhto.ca/conference/2016-conference-themes- program/
Writing your title Writing your abstract You want your title to stand out - keep it short and • Before you start to the point. • Title What is the one thing you hope someone reviewing • Presentation Style your presentation will retain after they go home? • Target Audience • Learning Objectives Examples: • • Brief Summary From Soup to Tomatoes – An Armchair-Based • Exercise Program Evidence / Results • • Dragon’s Den: Pitching Real -Life Innovations in Presenters / EMR Queries Contributors • Culture Eats Accountability for Breakfast • Collaborative Practice – Messy, Time Consuming And Worth It!
Selecting your presentation style Writing your abstract • Presentation: information provided to • Before you start audience, with opportunity for audience • Title to ask question • Presentation Style • • Target Audience Workshop: session is structured for • Learning Objectives hands-on learning opportunities • Brief Summary • Panel Discussion: in addition to providing • Evidence / Results information, panelists interact with one • Presenters / another to explore/debate a topic Contributors • Poster presentation
Identifying your target audience Top 10 roles of attendees in 2015 Writing your abstract • Before you start Executive Director • Title 4% 5% Family Physician • Presentation Style 3% 20% • RN/RPN Target Audience 5% • Learning Objectives Program Manager/Coordinator 4% • Brief Summary Nurse Practitioner • Evidence / Results 7% Social Worker/Mental • Health Worker Presenters / Clinic Manager Contributors 7% 21% Board Member 8% Registered Dietitian QI Lead/QIDS 872 = Total attendees in 2015
Identifying your target audience Writing your abstract • Before you start • Title Check all that apply: • Presentation Style • Leadership (ED, clinical lead, board chair, • Target Audience board member, etc.) • Learning Objectives • • Brief Summary Clinical providers • Evidence / Results • Administrative staff • Presenters / • Contributors Representatives of stakeholder/partner organizations
Writing your learning objectives Writing your abstract In 100 words or less, describe the learning • Before you start objectives for the person attending/reading • Title your presentation • Presentation Style • Target Audience • Use bullet points and plain language • Learning Objectives • • These are your 1-3 main takeaway Brief Summary • messages Evidence / Results • • Presenters / Focus on the key knowledge or skills that Contributors can be used when they go home.
Writing your learning objectives Writing your abstract Example Ti Title - Culture Eats Accountability for Breakfast • Before you start • Title This workshop will invite participants to rethink the • Presentation Style importance of team culture by: • Target Audience 1. Understanding ‘whole - mind’ thinking • Learning Objectives 2. Leading inter-professional collaboration • Brief Summary 3. Shifting the leadership culture of their teams • Evidence / Results • Presenters / Contributors
Writing your learning objectives Writing your abstract Example Title itle: Navigating by the stars? Try GPS. How two FHT • Before you start leaders used brain research to increase team • Title collaboration and physician engagement. • Presentation Style 1. Identify leadership and governance challenges that • Target Audience derail the effectiveness of FHT’s • Learning Objectives 2. Identify hidden, structural barriers that prevent • Brief Summary effective collaboration • Evidence / Results 3. Highlight key leadership skills • Presenters / 4. Learn about the social drivers of team behaviour. Contributors 5. Learn new strategies to reduce conflict and increase engagement. 6. Develop an action plan to more effectively engage others.
Writing your learning objectives Writing your abstract Example • Before you start Title: “From Soup to Tomatoes” – an armchair- Ti based exercise program • Title • Presentation Style 1. How to access this free program via OTN and • Target Audience the “how - to’s” for implementing. • Learning Objectives 2. Learn the rationale and benefits in offering an • Brief Summary arm-chair based exercise program to the • citizens of a community. Evidence / Results • 3. Participate in a demonstration of the three Presenters / programs “From Soup to Tomatoes” offers. Contributors 4. Be inspired to offer “From Soup to Tomatoes” exercise programs in your own community.
Writing your brief summary Writing your abstract In 250 words or less, please provide a brief • Before you start description of the presentation. • Title This is where you: • Presentation Style • Describe why your presentation • Target Audience fits the theme • Learning Objectives • • Show how your initiative is useful and/or Brief Summary • relevant to interprofessional primary care Evidence / Results organizations • Presenters / Contributors • Explain why your program/research/initiative is innovative Examples online: http://www.afhto.ca/conference/concurrent-sessions/
Demonstrating evidence/results Writing your abstract In 100 words or less, please describe the outcome measures you have observed. • Before you start • Title This can include clinical outcome measures, • Presentation Style evaluation results, research findings, observations • Target Audience if still in early stages, etc. • Learning Objectives • Brief Summary Look beyond the stats when demonstrating • Evidence / Results evidence. Consider your results from the human • Presenters / perspective: Contributors • What story do the statistics and measures tell? • What did your initiative DO for your patients, team and/or community?
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