LONDON CITY ISLAND LEASEHOLDERS & RETIDENTS ASSOCIATION ANNUAL GENERAL MEETING Tuesday 23rd June 2020 – 6.30pm
INTRODUCTION ● Unpaid volunteers – all residents ● Constitution guides how we operate ● Co-operation with Ballymore not confrontation ○ Explanations rather than complaints ○ Solutions rather than problems ○ Positive relationship ● Communicate through newsletter. Minutes posted on website (www.londoncityislandresidents.wordpress.com)
https://londoncityislandresidents.wordpress.com/
AGENDA
AGENDA 1. Approval of minutes from AGM 27 Feb 2019 2. Summary of Accounts ( prepared by former Treasurer Houman Khoresani) 3. Review of the year ( Sokari Higgwe) 4. Service charge review ( Nick Thompson ) 5. Gym 6. Social 7. Voting - Committee members and officers 8. Overview of Ballymore & Service Charges ( James Watson - Ballymore)
APPROVAL OF MINUTET Last AGM held 27th February 2019 Minutes are on the website
ACCOUNTS Prepared by Houman Khoresani (former Treasurer) Presented by Emily Osmond (acting Treasurer)
SUMMARY OF ACCOUNTS Date Event/ Activity Items Purchased Sponsored by Amount Received Spent Balance Receipt Name 21 Jun 2020 Recycling of Plastic Bags £16.00 £165.04 Ref. Dan Dewhirst 16 Sep 2019 Ballet Social Event Proseco £499.07 £149.04 Prosecco Delivery.PDF 03 Sep 2019 Ballet Social Event Ballymore £500.00 Ballymore Sponsorship Invoice 02-09-2019.pdf 01 Jul 2017 Rooftop Party Ave (Music) hire £348.00 £148.11 hire-agreement.pdf Johns & Co Real 28 Jun 2017 Rooftop Party Estate £500.00 Remittance From Johns & Co Real Estate Ltd.pdf 27 Jun 2017 Rooftop Party Party Wristbands £3.89 -£3.89 LCI Summer party wristbands
REVIEW OF THE YEAR Sokari Higgwe Current Chair
ACHIEVEMENTS Bank account opened with Metro Bank ● ● Assisted council with planning for primary schools in local area Councillor Andrew Wood and Planning Manager Allyson King attended a ○ committee meeting on 22 January 2020, and later supplied a draft of a questionnaire for comments and feedback Excellent relations established with ENB ● ● Car park – Confirmed Film School spaces will be larger than Ballet car park spaces
ACHIEVEMENTS (contd) Wind noise in Grantham and Java eliminated. (Led by Dan Dewhirst ● and Sneha Jetty). Dog fouling – bins installed and signs put up ● Grocer now pay for upkeep of entrance lobby. ● Traffic calming for dangerous drivers (esp delivery drivers) ●
ACHIEVEMENTS - Good Luck Hope merger Discussions with Ballymore: Confirmed void costs will not be borne by LCI ● residents during construction Riverwall maintenance was confirmed: GLH will ● pay all their costs and LCI will pay all theirs Explanation that correct due process had been ● followed during tribunal ‘dispensation’ Estimates of costs expected soon ●
PETITION to OPEN ELECTRA PATH Over 1,000 signatures raised Initiative by Tim Allen
ONGOING Cooker Hoods ● Initiative led by resident Gail von Braun ○ ● SW Energy Costs Initiative led by resident Kyriakos Ioannou. Have made contact with SW Energy and will ○ continue to discuss to try and reduce costs Service Charge issues - more later ●
SOCIAL Neil Blanchard Head of Social Sub-Committee
ACHIEVEMENTS -SOCIAL ● Quiz Night x2 ● First Friday Drinks x9 ● Halloween Party (kids+adults) ● Summer BBQ ● Summer picnic ● Guitar world record & party ● Printed newsletters produced
GYM Daniel Dewhirst Head of Gym Sub-Committee
GYM - reopening 6th July Regular quarterly meetings ● Continual reduction/review of energy efficiency ● New lockers ● Yoga and Boxercise introduced ● Online classes during lockdown ● Steam room and Sauna repaired ● Cross fit and table tennis planned for future ● Improved cleaning regimes ● Preventing unsupervised training ● New outdoor calisthenic space ●
SERVICE CHARGE Nick Thompson Head of Service Charge Sub-Committee
Issues Constantly evolving site BAML accounts team under-resourced Financial information out of date Lack of consistency with financial information Lack of commentary relating to accounts/budgets etc. Missed deadlines Combining with GLH Reactive rather than pro-active
Actions taken Regular dialogue with Ballymore 2017 Accounts Produced New BAML resource Additional commentary on historic information
Future objectives Bring historic information up to date – 2018/2019 accounts More improved commentary Proactive rather than reactive Graham Pack review VAT on salaries arrangements under review Understand impact of GLH merger More accessible information
ELECTION OF COMMITTEE To be conducted by a Zoom poll
Candidates for Elections (black - existing members restanding - red - new) OFFICERS Chair – Diane Young ● Treasurer – Emily Osmond ● Secretary - Clem Lee ● COMMITTEE & BUILDING REPS Service Charge - Nick Thompson ● Social - Neil Blanchard, ● Gym & Sports Daniel Dewhirst ● Living experience (inc Traffic Calming) - Fan Wan ● Area Developments – Tim Allen ● General Ales Koutny, Mel Henson, Sneha Jetty, Vishnu Menon, ● NEW MEMBERS - roles will be allocated at first committee meeting after AGM Anamaria Puscas, Arkadiusz Kielbowski (Arek), Bridgette Lo, Calvin Chew, Eti Tashkova, James Dawes. Judith Watson-Bruhn, Jules Gilchrist, Karen van Zijl Lateef Adegoke, Lucia Gasparre, Sarah Dogan, Sherrie Bale, Steve Thomas, Yuahaw Yoe
NEXT STEPS Candidate for Chair 2020-2021 Diane Young
What we could get involved with Admin ● Arranging meetings ● Taking minutes ● Keeping website up to date ● Emailing members Service charges Area developments that impact residents Social ● Getting speedier results from ● Consultations on local services including TFL ● Get togethers Ballymore ● Links to Councillor Andrew Wood for ● Cultural & food events ● Holding Ballymore to account (in a information, advice and grants ● Hobbies & special interest events non-confrontational way) ● Links to MP Apsana Begum ● Sports, creative and musical events ● Value for money ● Planned developments at Orchard Wharf & East ● Influencing how money is spent India Technical and comms ● Cody Dock & River Lea ● Website & social media Renters’ and owners’ Issues with ● Neighbourhood Planning Forum link ● Newsletters by email and print properties ● Posters ● Cladding/fire safety Local Charities ● Cooker hoods, Kitchen doors ● Richard House Children’s Hospice Special interest reps ● Hot water/heating ● Caritas Anchor House – homelessness charity ● People with disabilities ● Johns & Co liaison ● Sarah Agnes Foundation – wellbeing of family ● Children ● Newham New Deal Partnership – life skills ● Pets The LCI & GLH living experience ● Picture House Local Community Building representatives ● Surroundings / environment / ● Harmony House ● Building condition & services gardens ● English National Ballet ● Building forums / Voice of your neighbours ● Residents’ lounge & games room ● Film School ● Gym, spa and pool ● Trinity Art Gallery, Woods Studios, Arebyte ● Creative roots & the arts facilities ● Cody Dock Trust ● Community Centre (coming soon) ● The LIne ● Trinity Buoy Wharf
BALLYMORE James Watson Area Property Manager
Client accounting: Aware work is required ● LAST 3-6 MONTHS ● New Head of Property Management We’re trying to improve ● ● New role - Area Property Manager ● 2 extra Senior Client Accountants ● Planned new Head of Client Accounting ● New central property management system Grosvenor Systems ● Appointed a partner to improve strategy and delivery of accounts Have made progress - but more to ● be done
Timescale for outstanding year end accounts: 2018 accounts 2019 accounts First week of July 2020
Covid: ● BAML Covid-19 working group ● Reduced staffing level locally on site Furlough scheme ● ● Staff - 80% of salary, capped at £2,500 per month Furloughing of staff at LCI from 6 th April ● BAML has received £40,000 from Government ● Management personnel worked remotely from home ● LCI management team individual salaries reduced to 80% for 2 ● months (March & April) Frequent assessments carried out Savings NOW ● Difficult to quantify savings just yet ● Most staff back ● Services such as Gardening and Window Cleaning will be lower ● spend than budgeted Health Club opens early July with restrictions ● Overall cominbed costs will not be fully quantified until year end and completion of service charge accounts for 2020
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