City of Yorba Linda Li Libra brary y & Ar & Arts Ce ts Cent nter er City Council Meeting February 21, 2017
PROJECT BACKGROUND RECENT COUNCIL ACTIONS 1. At the January 19, 2016 City Council meeting, staff was directed to come back with possible uses to “maximize resident enjoyment” on the Strawberry Field/Site 13. 2. At the February 16, 2016 City Council meeting, staff was directed to bring back more information on the black box theater and the fiscal impacts of the preliminary concepts. 3. At the March 15, 2016 City Council meeting, staff was directed to explore financial opportunities, to bring back a full financial report on funding alternatives within the context of the City’s overall financial picture, and to move forward with the architectural selection process. 4. At the April 5, 2016, City Council meeting, staff was directed to return with an updated project budget and a more detailed financing plan once the architectural design process was underway. 5. At the September 20, 2016, City Council meeting, City Council approved the professional services agreement with Group 4 Architecture, Research + Planning, Inc. (Group 4) and authorized an interfund loan from the Library Fund to the General Fund.
COMMUNITY PARTICIPATION Kiosks • At Library, Community Center and online • 935+ participants to-date • Goal of 1,000+ participants Open House & Community Meeting • 55 participants – very engaged Commissions • Joint Library and Parks & Recreation Commission Workshop • Planning and Traffic Commission representation in joint workshop • Forming a common voice and direction for project
COMMUNITY INPUT RESULTS
COMMUNITY INPUT RESULTS
LIBRARY PROGRAM
VISION FOR LIBRARY SERVICES 1. Over 60% larger than existing Library 2. More space for improved collections • Physical and Digital 3. Larger spaces for all generations 4. 21 st Century technology throughout 5. Efficient operations 7
ARTS CENTER PROGRAM
VISION FOR NEW ARTS CENTER 1. Fulfill the masterplan vision 2. Complement existing facilities and programs with arts and performance spaces 3. Fully functional and flexible black box theater • At least 180 seats (performance) 4. Efficient and flexible
OUTDOOR SPACE PROGRAM
JOINT COMMISSION WORKSHOP RECOMMENDATIONS PROGRAM Endorsed program outline for the 21 st century library including the best of traditional services and future flexibility Endorsed program outline for the arts center with the black box theater supporting a rich combination of performing, creative and digital arts
SEPARATE COMMUNITY FACILITIES AR ARTS S LI LIBRA BRARY CEN CENTER TER
CO-LOCATED COMMUNITY FACILITIES “HEART OF COMMUNITY” ART RTS S LIBRAR LIB RARY CE CENT NTER ER SHARED SH ARED PAR ARKIN KING G + + OUT OUTDOOR DOOR SPACE CE
CONCEPTUAL OPTION A LEMON DRIVE TWO LEVEL PARKING ARTS GARAGE CENTER SHARED OUTDOOR LIBRARY LAKEVIEW AVENUE SPACE N 14
CONCEPTUAL OPTION A 15
CONCEPTUAL OPTIONS B & C LEMON DRIVE ARTS CENTER SURFACE SHARED PARKING OUTDOOR SPACE LIBRARY LAKEVIEW AVENUE N
CONCEPTUAL OPTIONS B & C
JOINT COMMISSION WORKSHOP PREFERRED CONCEPTUAL OPTION LEMON DRIVE ARTS CENTER SURFACE SHARED PARKING OUTDOOR SPACE LIBRARY LAKEVIEW AVENUE N
JOINT COMMISSION WORKSHOP RECOMMENDATIONS SITE Move forward with schematic design for the co-located Library and Arts Center Meet parking requirements through economical surface parking Connect best with Town Center and respect neighbors by locating buildings along Lakeview Ave.
BUILDING QUALITY OPTIONS BUILDING LOW MID-RANGE HIGH QUALITY Local City Hall, Current Library & Community Center Nixon Library References Typical Elementary School Interiors School Quality Better Finishes, More Inviting More Articulation; More Boxy; Exterior More Accent Materials; More Windows & Stucco; Limited Windows Exterior Connections Simple Open Spaces & Diverse Open Spaces, Landscaping & Materials; Outdoor Landscaping; Limited Varied Integrated Furniture & Interactive Spaces Furniture, Features & Features Materials Better Controls & Highly Sustainable & Energy Code Compliant Energy Efficiency Net Zero Diverse Lighting Code Compliant Enhanced Lighting & Lighting Controls & & Limited Accents Controls Management Flexibility Limited Operable Walls & Flexible Infrastructure Budget Base + 10-15% + 20-50% 20
BUILDING AREA OPTIONS LIBRARY SIZE COMPARISON SIZE TODAY 28,000 45,000 50,000 +61% larger +79% larger Area Increase Undersized than today than today 9-11% Increase 11-13% Increase Collections Undersized of Existing of Existing General Seating ~290 Seats 380 - 415 Seats 415 – 450 Seats Community ~375 Seats 450-490 Seats 500- 540 Seats Rooms 21
BUILDING AREA OPTIONS ARTS CENTER SIZE COMPARISON SIZE 13,500 15,000 Black Box Theater 180 – 290 Seats 220 – 310 Seats Digital Arts None 25-40 Participants Arts 30-50 Participants Dance 40-100 Participants 22
PARKING OPTIONS SURFACE PARKING PARKING GARAGE Base +$8M LEMON DRIVE LEMON DRIVE TWO LEVEL ARTS ARTS PARKING GARAGE CENTER CENTER SURFACE SHARED OUTDOOR PARKING SPACE SHARED LIBRARY OUTDOOR LIBRARY LAKEVIEW SPACE LAKEVIEW AVENUE AVENUE 23
QUALITY VS QUANTITY Isn’t it easy to reduce cost by 10%? For a given size… 1. Can’t take out 10% of stair treads or make elevators 10% shorter and still make it to second floor… 2. Can’t leave out the foundation under 10% of the building… 3. Can’t take out 10% of columns and still hold up the building… 4. Can’t take out 10% of roof tiles and still keep out the rain… 5. All of the building systems that you can’t reduce make up 75 -85% of the overall cost, so… 6. You would need to make a 50-75% reduction in the things you can change which is often the things you see (materials) or functional equipment. The best way to reduce cost is to reduce overall area. 24
BUDGET SCENARIOS COST MODEL SUMMARY PROGRAM OPTIONS COST BREAKDOWNS 25
FUNDING SOURCES FOR THE LIBRARY • The library had $18.5 million of cash reserves on hand as of June 30, 2016 – Design and construction anticipated to be completed no earlier than fiscal year 2018/19 – $22.4 million projected to be on hand at that time – $2.7 million or more generated from sale of current Library site – $25.1 million in projected total available reserves – Recommend $2.0 million remain in reserves – $23.1 million in cash available to contribute to the project • Per the City Council’s preliminary direction in April, staff has analyzed the costs associated with funding the balance of the project costs with debt 26
FUNDING SOURCES FOR THE LIBRARY • Cash reserves would fund a little over half of the project costs in Options B and C, and a little less than half in Option A • Debt would be issued to fund the remainder of the costs for a period of 30 years, with an option to prepay all or a portion of the debt after 10 years • The Library currently has an operating surplus of approximately $1.3 million per year that should continue to increase gradually – In Option A, the General Fund would need to assist the Library in paying the debt, at least in the early years – In Options B and C, the Library would have a small surplus remaining after making the debt payments, which would fund any increased operating costs Annual Debt Option Library GSF Garage Library Cost Cash Funding Debt Funding Payment Option A 50,000 GSF Yes $50,200,000 $23,100,000 $27,100,000 $1,600,000 Option B 50,000 GSF No $44,100,000 $23,100,000 $21,000,000 $1,200,000 Option C 45,000 GSF No $40,600,000 $23,100,000 $17,500,000 $1,000,000 27
FUNDING SOURCES FOR THE ARTS CENTER • Based on the preliminary direction received from the Council in April, staff has identified the following funding options for the Arts Center – Potential surplus property sales – Use of excess General Fund operating reserves – Debt financing • Surplus General Fund operating reserves currently total approximately $4.7 million – General fund budget will continue to grow – Some additional cushion should be maintained – A maximum of $2.5 million is recommended based on current reserve levels – If debt financing is pursued, operating reserve funds could be utilized to decrease the portion of the project funded by debt 28
FUNDING SOURCES FOR THE ARTS CENTER • If debt financing is selected, based on Option C the General Fund impact is $523,000 -$665,000 • Debt would be issued for a period of 30 years, with an option to prepay all or a portion of the debt after 10 years • The debt payments would likely need to be funded in the second year of the upcoming two-year budget Arts Center Arts Center Annual Debt Option Garage Cash Funding Debt Funding GSF Cost Payment $0 $14,300,000 $821,000 Option A 15,000 Yes $14,300,000 $2,500,000 $11,800,000 $679,000 $0 $12,400,000 $717,000 Option B 15,000 No $12,400,000 $2,500,000 $9,900,000 $575,000 $0 $11,500,000 $665,000 Option C 13,500 No $11,500,000 $2,500,000 $9,000,000 $523,000 29
Recommend
More recommend
