LGA PROCUREMENT CAPACITY BUILDING STRATEGY FORMULATION WORKSHOP - PowerPoint PPT Presentation

PMO-RALG ENHANCEMENT OF PROCUREMENT CAPACITY OF LOCAL GOVERNMENT AUTHORITIES PROJECT (EPC – LGAP) LGA PROCUREMENT CAPACITY BUILDING STRATEGY FORMULATION WORKSHOP LOGICAL FRAMEWORK Dodoma, 11-13 June 2013 1

LOGICAL FRAMEWORK - STRUCTURE ASSUMPTIONS VISION or OVERALL OBJECTIVE RISKS MISSION OF SPECIFIC OBJECTIVE R 1 R 2 R 3 R 4 R 5 Indica- Indica- Indica- Indica- Indica- tors tors tors tors tors Key Activities Key Activities Key Activities Key Activities Key Activities 2

VISION / OVERALL OBJECTIVE Ensuring systems and structures of governance  Uphold the rule of law and  Are democratic  Effective  Accountable  Predictable  Transparent  Inclusive and  Corruption free at all levels 3

MISSION / SPECIFIC OBJECTIVE  Procurement capacity at local government level sustainably enhanced  PERFORMANCE INDICATOR:  Increased Compliance and Value for Money in LGA procurement 4

RESULTS / STRATEGIES LGA procurement performance strengthened 1. Systems for monitoring and quality assurance LGA 2. procurement strengthened Community members better informed and able to 3. monitor Local Government procurement performance Strengthened capacity to provide long-term support to 4. improved LGA procurement performance Action research on LGA procurement practices, 5. incentives and organizational structures conducted 5

RESULT 1 - LGA PROCUREMENT PERFORMANCE STRENGTHENED Review, update and introduction of LLG procurement guideline 1. Competences and skills-levels of LGA procurement 2. professionals and practitioners developed and applied in training curricula Development of LGA procurement skills-development plans 3. Capacitation of PMUs in critical procurement areas 4. Development and refinement of LGA procurement manuals and 5. guides Dissemination updated procurement guides and manuals to 5. LGAs - RAS/LGAMS Establishment of procurement Training Teams (ToT/ToC) for 6. training and coaching at HLG and LLG levels Support to LGA procurement training in identified areas 7. Development of higher skills level professional procurement 8. courses 6

RESULT 1: PERFORMANCE INDICATORS  Competences and skills-levels of LGA procurement professionals and practitioners developed and applied in training curricula  LGA Procurement capacity defined, PMU established and capacitated  HLGA and LLGA procurement guides & Manuals prepared, updated, disseminated and used in trainings  Procurement skills development plans defined  Procurement Training Teams established, ToT/ToC trained and functional in selected LGAs  Procurement record keeping at HLG and LLG levels improved in selected LGAs  Procurement planning, implementation and reporting improved in selected LGAs  QTP list for procurement training updated and QTPs conversant with training materials 7

RESULT 2: SYSTEMS FOR MONITORING AND QUALITY ASSURANCE LGA PROCUREMENT STRENGTHENED Harmonizing systems and indicators for monitoring 1. LGA procurement compliance & performance Strengthening capacity of Regional Secretariat to 2. provide oversight, monitoring, coaching and follow-up support to LGAs on procurement Support for customization and interfacing of 3. Procurement MIS Support for training of District Internal Auditors in 4. procurement audits and quality assurance 8

RESULT 2: PERFORMANCE INDICATORS  Concurrence DIA reports on LGA procurement and contract management/implementation with CAG and PPRA audits increased  Use of customized and interfaced Procurement MIS in selected LGAs increased  Procurement monitoring of PPRA, CAG and PMO-RALG increasingly based on similar agreed indicators  Concurrence PMO-RALG procurement monitoring reports with PPRA procurement audits increased  Adequate follow-up, coaching and advice by RAS/LGAMS to procurement monitoring provide in selected LGAs  Adequate action to weak areas by selected LGAs as agreed in procurement audit follow-up 9

RESULT 3: COMMUNITY MEMBERS BETTER INFORMED AND ABLE TO MONITOR LOCAL GOVERNMENT PROCUREMENT PERFORMANCE Providing guidance and materials to CSOs to increasing 1. skills in tracking, analysing and reporting on LGA procurement Providing guidance and materials to media (radio, TV, 2. local newspapers) to increasing skills in tracking, analysing and reporting on LGA procurement PPRA engages with Local Authorities Accounts 3. Committee to increase skills in LGA procurement issues, compliance and follow-up 10

RESULT 3: PERFORMANCE INDICATORS Community awareness on LGA procurement issues in 1. selected LGAs increased Ability of CSOs to monitor LGA procurement in selected 2. districts and regions increased Media coverage of LGA procurement issues in selected 3. regions and LGAs increased Skills of LAAC and PPRA on LGA procurement issues, 4. compliance and follow-up increased 11

RESULT 4; STRENGTHENED CAPACITY TO PROVIDE LONG- TERM SUPPORT TO IMPROVED LGA PROCUREMENT PERFORMANCE Formulation and monitoring of LGA Procurement 1. Capacity Building Strategy Strengthening PPRA outreach capacity to LGAs (zonal 2. offices) Increasing appropriateness and coverage of LGA 3. procurement audits by PPRA, DIA and CAG Provision of Technical Assistance 4. Strengthening quality assurance and coordination of 5. LGA procurement training Engaging all stakeholders in dialogue on how to 6. improve LGA procurement performance 12

RESULT 4: PERFORMANCE INDICATORS Outreach capacity of PPRA and RAS/LGAMS to LGAs 1. increased in procurement matters Coverage and appropriateness of LGA procurement 2. audits increased in selected LGAs Capacity of DIA and CAG to assure quality of 3. procurement audits increased Policy dialogue on LGA procurement strengthened 4. All stakeholders increasingly engaged in dialogue on 5. how to improve LGA procurement performance Quality assurance and coordination of LGA 6. procurement training improved 13

RESULT 5: ACTION RESEARCH ON LGA PROCUREMENT PRACTICES, INCENTIVES AND ORGANIZATIONAL STRUCTURES CONDUCTED Conducting action research (gender sensitive) on LGA 1. procurement practices, incentives and organizational structures Inform program design for follow-up, dialogue, 2. recommendations on policy reform Assessing methodology, results and impact 3. Establish and maintain LGA procurement capacity 4. database 14

RESULT 5: PERFORMANCE INDICATORS Action research findings and recommendations 1. reflected in project design and reviews Policy recommendations based on (gender sensitive) 2. action research prepared, targeted and communicated LGA procurement capacity data base established and 3. maintained 15

SYNTHESIZING EXERCISE  What is according to you missing in the Logical Framework, what could be added, what could be discarded, what be amended?  In Vision? Mission? Results? Key Activities? Performance Indicators? What to retain, remove, add, amend/Improve? 16