IT STRATEGY BOARD November 30, 2018 AGENDA > Call to Order - PowerPoint PPT Presentation

IT STRATEGY BOARD November 30, 2018

AGENDA > Call to Order – Welcome and introductions > EVP transition update > Major Projects update – Clinical Transformation – NWH/UWP HR & labor integration – UW Finance Transformation – Priorities and sequencing > IT Governance evaluation update – Action plan update – Critical IT issues – summary and recommendations > IT Project Portfolio Executive Review > Wrap up – Microsoft site licensing (February agenda) 2

EVP Transition Update Aaron Powell Vice President, UW-IT and Chief Information Officer 3

Major Projects Update Aaron Powell Vice President, UW-IT and Chief Information Officer 4

Clinical Transformation Joy Grosser Chief Information Officer, UW Medicine 5

CONFIDENTIAL - DO NOT SHARE 6

Key Accomplishments • Received Board of Regents’ approval • July 12, 2018 • Signed contract with Epic • Hired Program Directors (External Consultants with Experience in this space) • Matt Lambert, MD • Ana Blanco • Engaged external Quality Assurance and Communications Contractors • Slalom Consulting CONFIDENTIAL - DO NOT SHARE 7

Key Accomplishments (cont.) • ITS project team staff; started training • Epic project team staffed • Moved into project office at SLU • Program space through June 1, 2019 • Program kick-off • October 2, 2018 • Formal presentations by Paul Ramsey, MD; Lisa Brandenburg; Jacque Cabe; Carlos Pellegrini, MD; Tim Dellit, MD; Theresa Braungardt, MN; Jamie Park, MD; Matt Lambert, MD • Product Demonstrations by Epic – 6 rooms to demonstrate all products for this project CONFIDENTIAL - DO NOT SHARE 8

Direction Groundwork Adoption Training & Post-Live & Testing (Design) (Discovery) (Build) Go-Live Stabilization Proposed Go-Live 4/2020 10/2018 – 11/2018 12/2018 – 1/2019 1/2019 – 7/2019 7/2019 – 1/2020 1/2020 – 4/2020 4/2020 – 11/2020 Phase 1 Phase 0 Phase 2 Phase 3 Phase 5 Phase 4     Finalize project plan   Project Planning Delivery of Integrated Post-live support User training    Identify key  Define program Foundation (system) testing Post-live visits Device   performance oversight System Complete Ongoing training deployment   indicators   Staffing and training System build remaining Long-term Go-live readiness   Program team  Key organizational Adoption (Build) content build support assessments and   completes scoping Sessions Training lesson Upgrades dress rehearsal  certification   Complete Complete build plans Go-live  Direction (Design) committee for testing sessions membership   Finalize application Start committee scope meetings  Groundwork (Discovery) prep Clinical Transformation Change Management CONFIDENTIAL - DO NOT SHARE 9

Direction Groundwork Adoption Training & Post-Live & Testing (Design) (Discovery) (Build) Go-Live Stabilization Proposed Go-Live 4/2020 Groundwork (Discovery) 7/2019 – 1/2020 1/2020 – 4/2020 4/2020 – 11/2020 10/2018 – 11/2018 12/2018 – 1/2019 1/2019 – 7/2019  Project planning Phase 0  Phase 1 Phase 2 Phase 3 Phase 5 Phase 4 Define Program Oversight    Finalize project plan    Project Planning Staffing & training Delivery of Integrated  Post-live support User training   Identify key  Define program Foundation (system) testing  Post-live visits Device  Complete committee membership performance   oversight System Complete Ongoing training deployment  indicators   Staffing and training System build remaining  Long-term Go-live readiness  Start committee meetings   Program team  Key organizational Adoption (Build) content build support assessments and completes   scoping Sessions Training lesson Upgrades dress rehearsal  Groundwork (Discovery) prep  certification  Complete Complete build plans  Go-live  Direction (Design) committee for testing sessions membership   Finalize application Start committee scope meetings  Groundwork (Discovery) prep Clinical Transformation Change Management CONFIDENTIAL - DO NOT SHARE 10

Direction Groundwork Adoption Training & Post-Live & Testing (Design) (Discovery) (Build) Go-Live Stabilization Proposed Go-Live 4/2020 7/2019 – 1/2020 1/2020 – 4/2020 4/2020 – 11/2020 10/2018 – 11/2018 12/2018 – 1/2019 1/2019 – 7/2019 Direction (Design) Phase 0 Phase 1 Phase 2 Phase 3 Phase 5 Phase 4  Make decisions   Finalize project plan    Project Planning Delivery of Integrated  Post-live support User training    Identify key Engage leaders  Define program Foundation (system) testing  Post-live visits Device performance   oversight System Complete Ongoing training deployment   indicators   Staffing and training System build Continue committee meetings remaining  Long-term Go-live readiness   Program team  Key organizational Adoption (Build) content build support assessments and  completes   scoping Sessions Training lesson Upgrades Direction Setting (Design) sessions dress rehearsal  certification  Complete Complete build plans  Go-live  Direction (Design)  committee for testing Finalize application scope sessions membership   Finalize application Start committee scope meetings  Groundwork (Discovery) prep Clinical Transformation Change Management CONFIDENTIAL - DO NOT SHARE 11

Direction (Design) Sessions • Weeks of December 3 and December 10 • On-site sessions with key decision makers to define your organization’s workflows and operational goals • Sets the stage for the workflow adoption and build cycles CONFIDENTIAL - DO NOT SHARE 12

Direction Groundwork Adoption Training & Post-Live & Testing (Design) (Discovery) (Build) Go-Live Stabilization Proposed Go-Live 4/2020 Adoption (Build) 7/2019 – 1/2020 1/2020 – 4/2020 4/2020 – 11/2020 10/2018 – 11/2018 12/2018 – 1/2019 1/2019 – 7/2019  Engage stakeholders Phase 1 Phase 0 Phase 2 Phase 3 Phase 5 Phase 4  Adoption (build) sessions     Finalize project plan   Project Planning Delivery of Integrated Post-live support User training     Identify key  Define program Foundation (system) testing Post-live visits Workflow signoff Device   performance oversight System Complete Ongoing training deployment   indicators   Staffing and training System build  remaining Long-term Go-live readiness Complete build for testing   Program team  Key organizational Adoption (Build) content build support assessments and   completes scoping Sessions Training lesson Upgrades dress rehearsal  certification   Complete Complete build plans Go-live  Direction (Design) committee for testing sessions membership   Finalize application Start committee scope meetings  Groundwork (Discovery) prep Clinical Transformation Change Management CONFIDENTIAL - DO NOT SHARE 13

Direction Groundwork Adoption Training & Post-Live & Testing (Design) (Discovery) (Build) Go-Live Stabilization Proposed Go-Live 4/2020 Testing 10/2018 – 11/2018 12/2018 – 1/2019 1/2019 – 7/2019 7/2019 – 1/2020 1/2020 – 4/2020 4/2020 – 11/2020  Testing prep Phase 1 Phase 0 Phase 2 Phase 3 Phase 5 Phase 4  Complete application, integrated,     Finalize project plan   Project Planning Delivery of Integrated Post-live support User training  parallel revenue, interfaces, and   Identify key  Define program Foundation (system) testing Post-live visits Device   performance oversight System Complete Ongoing training deployment   indicators   Staffing and training charge testing System build remaining Long-term Go-live readiness   Program team  Key organizational Adoption (Build) content build support assessments and   completes scoping Sessions Training lesson Upgrades dress rehearsal  certification   Complete Complete build plans Go-live  Direction (Design) committee for testing sessions membership   Finalize application Start committee scope meetings  Groundwork (Discovery) prep Clinical Transformation Change Management CONFIDENTIAL - DO NOT SHARE 14