Interim Presentation Wood County S p a c e N e e d s An a l ys i s S t u d y Tuesday, January 21, 2014 212 North 25 th Street, Milwaukee, WI 53233 | (414) 271-3359 | www.ventarch.com 212 North 25 th Street, Milwaukee, WI 53233 | (414) 271-3359 | www.ventarch.com
Project Approach “THE BIG PICTURE” • Define and Demonstrate The Need • Establish Clear Priorities • Develop The Plan • Justify The Cost • Seek County Board Approval Wood County | 2 Interim Presentation Tuesday, January 21, 2014
Project Approach PLANNING STEPS Visioning Programming Assessment Concept Development Options Evaluation Recommendation & Approval Wood County | 3 Interim Presentation Tuesday, January 21, 2014
Project Schedule 2013 2014 Wood County Space Needs Analysis Study Project Schedule October November December January February March January 21, 2013 1 7 14 21 28 4 11 18 25 2 9 16 23 30 6 13 20 27 6 13 20 27 3 10 17 24 31 Tues, 11/12/2013: Funding Vote 1 KICKOFF / VISIONING 2 PROGRAMMING 3 ASSESSMENT 4 CONCEPT DEVELOPMENT 5 EVALUATION OF OPTIONS 6 RECOMMENDATION / APPROVAL MEETINGS Mon, 10/21/2013: Kickoff Meeting Thurs, 12/5/2013: Staff Program Tues, 1/21/2014: Concepts Tues, 2/25/2014: Concepts Draft Final TEAM MEETINGS Mon/Tues, 11/18-19/2013: Staff Program/Tour Mon, 1/6/2014: Program Concepts Tues, 2/4/2014: Concepts Tues, 3/18/2014: Final PRESENTATIONS Tues, 1/21/2014: County Board Update Tues, 3/18/2014: County Board Final Report Wood County | 4 Interim Presentation Tuesday, January 21, 2014
Master Plan “Drivers” Increase Departmental Efficiencies Improve Customer Service Pay For Today / Correctly Plan For Tomorrow Maximize Cost Effective Construction Dollars Wood County | 5 Interim Presentation Tuesday, January 21, 2014
Priorities (In No Particular Order) 1. Consolidate Wisconsin Rapids Human Services Into One Location (Including The Possibility Of Health Department Colocation) 2. Address Courthouse Department Space Needs 3. Address Courthouse Infrastructure Deficiencies (Elevator, Toilets, Boiler / Systems, IT Service, Etc.) 4. Address Courthouse Security Needs (Courts Only, Entire Courthouse) 5. Address Courthouse Parking Needs 6. Make Decision On Annex Building / Property 7. Relocate Marshfield City Hall Departments To Norwood Site 8. Address Future Justice Needs: Courts, Jail, & Sheriff Wood County | 6 Interim Presentation Tuesday, January 21, 2014
Current Wisconsin Rapids Facilities & Property Courthouse / Annex 17 th Avenue Property • General Government • Justice (Courts/Jail/Sheriff) • Human Services 12 th Street Centralia Courthouse / Annex • Human Services Riverview Clinic • Health Department Centralia Riverview Clinic • Human Services 17 th Avenue Property • 33 Acres 12 th Street Wood County | 7 Interim Presentation Tuesday, January 21, 2014
Priorities (In No Particular Order) 1. Consolidate Wisconsin Rapids Human Services Into One Location (Including The Possibility Of Health Department Colocation) 2. Address Courthouse Department Space Needs 3. Address Courthouse Infrastructure Deficiencies (Elevator, Toilets, Boiler / Systems, IT Service, Etc.) 4. Address Courthouse Security Needs (Courts Only, Entire Courthouse) 5. Address Courthouse Parking Needs 6. Make Decision On Annex Building / Property 7. Relocate Marshfield City Hall Departments To Norwood Site 8. Address Future Justice Needs: Courts, Jail, & Sheriff Wood County | 8 Interim Presentation Tuesday, January 21, 2014
1a. Human Services – Current Facilities 12 th Street 1. • 37 Current Staff Centralia Courthouse • 10,000 Dept. Sq. Ft. Current • 10,058 Dept. Sq. Ft. Recommendation 2. Courthouse • 39 Current Staff • 9,250 Dept. Sq. Ft. Current • 12,393 Dept. Sq. Ft. Recommendation 3. Centralia • 18 Current Staff 12 th Street • 2,700 Dept. Sq. Ft. Current • 3,483 Dept. Sq. Ft. Recommendation Wood County | 9 Interim Presentation Tuesday, January 21, 2014
1b. Human Services – Benefits To Consolidation Improved Customer Service Fewer Facilities To Maintain And / or Rent Better Department Management Better Department Communication Greater Energy Efficiency / Lower Operating Cost Better Use Of Shared Resources (Support Staff, Equipment, Conference Rooms, Etc.) Wood County | 10 Interim Presentation Tuesday, January 21, 2014
1c. Human Services – Space Recommendations 10,058 DSF 12,393 DSF Courthouse Centralia 12th Street 3,483 DSF Recommended Space: 25,934 Department Square Feet Wood County | 11 Interim Presentation Tuesday, January 21, 2014
1d. Human Services – Location Options 12 th Street 1. 17 th Avenue Property • Acquire Property • Expand or Build New 2. Tribune Building • Acquire Building Courthouse Tribune • Build Addition & Remodeling 3. Courthouse • Close Avon Street • New Courthouse Addition • Remodel Courthouse 17 th Avenue Property 4. • Build New 5. Other Unidentified Sites • Build New 12 th Street Wood County | 12 Interim Presentation Tuesday, January 21, 2014
1e. Health Department – Space Recommendations Current Leased Space At Riverview Clinic – 8,335 Dept. Sq. Ft. Recommended Space – 9,320 Dept. Sq. Ft. Wood County | 13 Interim Presentation Tuesday, January 21, 2014
1f. Health Department – Options Stay As Is – Riverview Clinic Leased Space Co-Locate With Human Services (Slide 12) – New Or Remodeled 17 th Avenue Property Courthouse Tribune 12 th Street Stay As Is Co-Locate Wood County | 14 Interim Presentation Tuesday, January 21, 2014
Priorities (In No Particular Order) 1. Consolidate Wisconsin Rapids Human Services Into One Location (Including The Possibility Of Health Department Colocation) 2. Address Courthouse Department Space Needs 3. Address Courthouse Infrastructure Deficiencies (Elevator, Toilets, Boiler / Systems, IT Service, Etc.) 4. Address Courthouse Security Needs (Courts Only, Entire Courthouse) 5. Address Courthouse Parking Needs 6. Make Decision On Annex Building / Property 7. Relocate Marshfield City Hall Departments To Norwood Site 8. Address Future Justice Needs: Courts, Jail, & Sheriff Wood County | 15 Interim Presentation Tuesday, January 21, 2014
2a. Courthouse Department Space Needs – Why The Need? Inadequate Inadequate Department Growth Other Work Space Storage Space Clerk Of Courts Work Environment Dispatch Center (911) District Attorney Work Environment Emergency Management Planning & Zoning Register In Probate Sheriff's Department (Offices) Work Environment Systems Department Victim / Witness Wood County | 16 Interim Presentation Tuesday, January 21, 2014
2b. Courthouse Department Space Need – Study Recommendations Wood County - WISCONSIN RAPIDS Wood County - WISCONSIN RAPIDS Existing Dept. Sq. Ft. Study Dept. Sq. Ft. Existing Dept. Sq. Ft. 6,000 6,000 5,000 5,000 4,000 4,000 3,000 3,000 2,000 2,000 1,000 1,000 0 0 Clerk of Courts Clerk of Courts Dispatch Center Dispatch Center District District Emergency Emergency Planning & Planning & Register In Register In Sheriff's Sheriff's Systems Systems Victim / Victim / (911) (911) Attorney Attorney Management Management Zoning Zoning Probate Probate Department Department Department Department Witness Witness Existing Dept. Sq. Ft. Existing Dept. Sq. Ft. 2,600 2,600 1,310 1,310 1,390 1,390 1,260 1,260 1,315 1,315 925 925 4,547 4,547 2,450 2,450 450 450 Study Dept. Sq. Ft. Study Dept. Sq. Ft. 4,691 4,691 3,544 3,544 2,970 2,970 1,742 1,742 2,538 2,538 1,762 1,762 6,000 6,000 5,198 5,198 682 682 Wood County | 17 Interim Presentation Tuesday, January 21, 2014
2c. Courthouse Department Space Needs – 1 st Floor Victim / Witness • Waiting Area Emergency Management • Additional Staff • Larger EOC • Storage/Equipment Areas Dispatch Center (911) • Adequate Space For Work Stations • Storage Areas • Larger Staff Locker Area Systems • Staff In Same Area • More Efficient Space • Secure Storage Area/Setup Space • Environmentally Controlled Wood County | 18 Interim Presentation Tuesday, January 21, 2014
2c. Courthouse Department Space Needs – 2 nd Floor Planning & Zoning • Larger Work Areas • Conference Room / Work Area • Waiting Area Sheriff’s Department • Better Security • New Reception Area • Office Space Consolidation • Evidence And Record Storage Wood County | 19 Interim Presentation Tuesday, January 21, 2014
2c. Courthouse Department Space Needs – 3 rd Floor District Attorney • Additional Assistant District Attorney • File Areas • Conference Room • Record Storage Clerk Of Courts • Larger Work Areas • More Circulation Space • Record Storage Wood County | 20 Interim Presentation Tuesday, January 21, 2014
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