Clarification Meeting: Procurement of Steelwork in KZN OU Technical Presentation Presented by: Zane Evan, Sydwell Makhaye, Shabnum Behari Date: 09 March 2020
Introduction This presentation covers the Technical Requirements. The following will be presented: • Documents on the Tender Bulletin • Technical Tender Evaluation Criteria and Returnable • Factory Assessment and Verification • Manufacturing hold points 2
Summary of Documents All Technical Documents are contained in the Technical folder on the Tender Bulletin Technical Pack Index Page is a summary of all the documents you will find. The Technical Pack Index Page is not evidence and does not need to be returned with your Tender File. 3
Summary of Documents In the folder called Technical Pack – Technical Tender Returnable you will find: • BOQ 257A Towers (Returnable) KZN0013 RM R1.xlsx – must be completed by bidding company and returned with tender documents (see example tab) • A&B Schedule – This is evidence and must be returned with your Tender File. Please fill in and return both sheets (A&B Schedules and Deviation Schedule) • Technical Evaluation Strategy… - This document is not evidence and does not need to be returned but must be downloaded and reviewed in order to understand the rules of the Technical Evaluation. 4
Summary of Documents In the folder called Technical Pack – Specifications you will find the Eskom standards that the steelwork must comply to. • This is not evidence and does not need to be returned but must be downloaded and read and tenderers are to ensure compliance. • There are other SANS documents referenced in the above standards and these need to be complied with. 5
Summary of Documents In the folder called Technical Pack – Design Drawings you will find the Eskom drawings that the steelwork must be manufactured against. • This is not evidence and does not need to be returned but must be downloaded and read and tenderers are to ensure compliance. 6
Technical Evaluation Strategy • The tender process will include a desktop evaluations and on-site evaluations post award as stipulated. • The evaluation includes: • Mandatory Criteria – If the mandatory criteria is not satisfied the submission will be considered non-responsive and will not proceed further. • Functional Criteria – If the functional criteria threshold is not satisfied the submission will not proceed further. • Factory Assessment and Verification – Where required, this assessment will be conducted to confirm compliance to the desktop evidence. • Post Contract Award hold points include pre-galvanizing and pre- delivery. 7
Mandatory Returnable Criteria • Failure to provide the stipulated evidence will result in the submission being disqualified and the evaluation will not proceed further. • There will be no scoring linked to these requirements. A “Yes” or “No” result will be allocated. • If a “No” is allocated to one or more criteria then the submission will be considered non-responsive and will be disqualified. 3/18/2020 8
Functional Returnable Criteria • The returnable will be assessed and scores will be allocated accordingly. • Negative marking will apply. • Final scores shall be stated in percentage terms. • The threshold for these criteria is set at 90%. • Submissions failing to meet the stipulated threshold will be deemed non- compliant; the submission will be disqualified and not evaluated further. 9
Functional Returnable Criteria Criteria Criteria Detailed Requirements Returnable Weight and Scoring Completed The technical schedule completed by the A copy of the Weight: 80% Technical Bidder where Schedule A is the Purchasers completed Schedule specific requirements and Schedule B is the Technical Schedule. Scoring and Negative guarantees and technical particulars of material Marking: offered by the Bidder. 80% = fully compliant with Criteria regarding deviations and concessions: no deviations (Negative if there is a deviation from the Schedule A Marking Deduction = 0%) requirement, then the Bidder is to capture the technical particulars offered in the Schedule B 75% = compliant with section and state the specific details of the concessions (Negative deviation in the Deviation Schedule. Eskom will Marking Deduction = 5%) consider the deviation and if the deviation is acceptable (with consideration of the impact and risk and other factors) a concession will be 0% = totally deficient or offered and 5% will be deducted. If the non-responsive (Negative deviation cannot be Marking Deduction = 80%) accepted then 80% will be deducted accordingly. Where the B column does not match the column A, then the details of the deviation must be stated on 10 the deviation schedule. Stating “No Deviations” can only be stated if there are no valid deviations.
Functional Returnable Criteria 11
Functional Returnable Criteria 12
Functional Returnable Criteria Criteria Criteria Detailed Requirements Returnable Weight and Scoring Completed The Deviation Schedule, stating the particular A copy of the Weight: 10% Deviation Schedule B particulars that deviate from the completed Schedule Schedule A requirements. Deviations Scoring and Negative Schedule. In additions to stating the deviations, offer Marking: motivation to Eskom to accept the deviation 10% = fully compliant (e.g. cost saving, better standard, etc.) (Negative Marking Deduction = 0%) If there are deviations noted on the Schedule B returned, and the deviations are not captured 0% = totally deficient or on the deviation schedule, then the submission non-responsive (Negative will be considered non-responsive. Marking Deduction = 10%) Where there are no deviations, state “No Deviations” on the deviation schedule. 13
Functional Returnable Criteria Criteria Criteria Detailed Requirements Returnable Weight and Scoring Certified Mill A copy of a Certified Mill Test report for a A copy of the Weight: 5% previous order from the Bidder’s steel supplier. Test Report Certified Mill Test Scoring and Negative Report Marking: The report should not be older than 24 months prior to the date of the tender closing. 5% = fully compliant (Negative Marking Deduction = 0%) 0% = totally deficient or non- responsive (Negative Marking Deduction = 5%) Galvanising A copy of a galvanising certificate A copy of the Weight: 5% Certificate of demonstrating compliance to SANS121 for a Galvanising previous order from the Bidder’s galvanising Compliance Certificate Scoring and Negative service provider. Marking: The report should not be older than 24 months 5% = fully compliant prior to the date of the tender closing (Negative Marking Deduction = 0%) OR 0% = totally deficient or non- A copy of the bidding company’s galvanizing responsive (Negative service provider’s SABS Permit to Apply Marking Deduction = 5%) Certification Mark, in respect to SANS 121. 14 The certification should not be expired as at the date of the tender closing.
Functional Returnable Criteria • The Mill Test Certificate and Galvanizing Test Certificate demonstrates the capability of the bidder to fulfil Eskom’s testing requirements during the manufacturing process. 15
Factory Assessment and Verification • Factory Assessment and Verification will require the Technical Evaluation Team together with other required Eskom Stakeholders to inspect the production facility in order to validate the evidence submitted throughout the tender process. • The need for a Factory Assessment and Verification shall be determined by the TET once the functional evaluation has been concluded. • If it is determined that the Factory Assessment and Verification is not required, then the Bidder’s evaluation will be concluded at this point. • If the Factory Assessment and Verification identifies a deviation from the Bidder’s tender submission that is not rectifiable within an acceptable timeline, then the submission will be disqualified 16
Post Contract Award • A Post Award Hold Point may be requested by Eskom TET in order to confirm that the Bidder understands the technical documentation and requirements. The scope of this hold point will include (amongst other requirements): 1. A request for specific samples to be manufactured and inspected (pre-galvanizing) prior to proceeding with full-scale manufacturing of the order. a. If the samples are accepted then the samples can be incorporated into the full order. b. If the samples are not accepted then an NCR will be considered, and corrective action will need to be instituted. 2. In addition, equipment and tooling may be assessed. Demonstration of drilling, cutting and marking may be required. 17
Hold Point 1 – Pre-galvanizing 18
Hold Point 2 – Pre-delivery 19
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