Import Control System (ICS2) ECCG Meeting 6th December 2017 ICS2 - PowerPoint PPT Presentation

Item 14.4 Transition Strategy & Plan for Import Control System (ICS2) ECCG Meeting – 6th December 2017 ICS2 Project Team 06/12/2017 1

ICS2 Transition Strategy & Plan What we did? • Activity: Elaboration of the document supported by the ICS2 Project Group with NL as operational contact point 8 MS (NL, FR, DE, IT, FI, PT, BE, ES) & 5 Trade associations • 4 meetings/workshops held (13/14 September; 27/28 September; 11/12 • October; 25/26 October) Meeting on 26 October was held together with Risk Managers •  multi-expertise • Deliverables of the activity: 'Transition principles' – input for the work of the PG ▪ ▪ ICS2 Transition Strategy & Plan – published for review on 17/11/2017 – on CIRCABC (for ECCG, RIMSCO & TCG) ▪ Review was open until 28/11/2017 2 06/12/2017

ICS2 Transition Strategy & Plan State of Play • Comments received from 15 MS (BE, CY, DK, EE, ES, FI, HU, IE, LT, LU, NL, RO, PL, SE & SI) and WSC • => Thank you! • Total: 100 comments • APOs sent on 01/12/2017 • Document was updated and re-published on 4/12/2017. ✓ ICS2 Transition Strategy & Plan: validation & acceptance requested from the ECCG today 3 06/12/2017

ICS2 Transition Strategy & Plan Top concerns • E-screening function for IMS as from Release 1 VS shared e-screening: • How it will work as from Release 1? • What MS need to implement? • What is the impact on the MS IT capacity (volumetric of ENS data)? • How the releases defined articulate with the blocks? • «Declarations lodged instead of ENS »: are they in the scope? • The length of the parallel run 06/12/2017 4

ICS2 Transition Strategy & Plan Objective of the ICS2 Transition Plan and Strategy Determine the best transition strategy between ICS1 and ICS2 • taking into account factors such as: ─ Impact of the ICS2 block-based approach constraints i.e. IT Capacity provided by the Blocks o Volumetrics (by type of transport & business model) o Functional scope to be covered incrementally o ─ National developments to carry out; ─ Readiness of Trade; ─ Transition duration etc. Define when ICS1 can be phased out . • Elaborate a roadmap for ICS2 business roll out. • 5

ICS2 Transition Strategy & Plan Starting point: The bloc based approach from 2016 We had to find a strategy to define the roll out plan "how it can be actually done?" • Define phasing in scenarios for ICS2 (business roll out plan) • Define when the ICS1 system can be phased out • Define parallel run between ICS1 and ICS2 06/12/2017 6

ICS2 Transition Strategy & Plan The Methodology … Step 3: Step 1: Step 2: Identify best Identify potential Assess the scenario scenario scenarios List of scenario scores • Options • Criteria • Block constraints • Global score • Criteria weight • Assumptions List of potential Best Scenario scenario scores 06/12/2017 7

ICS2 Transition Strategy & Plan 8 06/12/2017

ICS2 Transition Strategy & Plan Assessment of scenarios Selected scenario C Disruption of risk management processes Release 3 0.6 Transition duration Risk of IT interruption Rail 0.5 0.4 Maximum use of IT Impact on economic Road 0.3 capacity (estimated operators (Smooth 0.2 number of ENS) Operations) Release 2 Maritime 0.1 Demonstrate strategic 0 Air general cargo and operational Impact on economic Release 1 improvement earlier i.e. operators (Competition) multiple filing… Air express Air express full pre-loading Coverage of the security risk Postal by Air Impact on MS Postal by Air full management as from pre-loading block 1.a Number of EO involved Number of MS involved Scenario A (total score: 2.83) Scenario C (total score: 3.08) Scenario E (total score: 1.91) 9 Scenario F (total score: 1.92)

ICS2 Transition Strategy & Plan Short-listed transition scenarios* Scenario A: Sequential transition starting with Postal by Air pre- • loading and Air express pre-loading followed by sequential transition Selected of full Postal by Air, Air express, Air general Cargo, Maritime, Rail, scenario Road modes. Scenario C: Transition by group starting with Postal Air pre-loading • and Air express pre-loading followed by second group of full Postal by Air, full Air express and Air general cargo , with the last group being Maritime, Rail and Road. Scenario E: Transition by group starting with Air general cargo and • Air express, followed by Postal mode, with last group Maritime, Rail and Road. Scenario F: Transition by group starting with Maritime, followed by • group of Air general cargo and Air express with last group Postal, Rail and Road. * There were six scenarios identified, but only four of them were short-listed and 06/12/2017 10 further assessed.

ICS2 Transition Strategy & Plan The scenario agreed for the ICS2 roll out R1 R2 R3 06/12/2017 11

ICS2 Transition Strategy & Plan Releases of the selected scenario Transition by group starting with Postal (Air) and Air express pre-load, followed by full Postal & Air express and Air cargo, with last group being Maritime and Rail & Road. 06/12/2017 12

ICS2 Transition Strategy & Plan Releases of the selected scenario Release 1: Postal by Air pre-loading and Air express pre-loading FULL ICS2 Release 2: Full Postal by Air, Air express and Cargo Block 1a  Scaled-down IT capacity Release 3: Maritime, Rail, Road ❖ Pre-loading only for Block 1b − Postal by Air  Full IT capacity Release 4 − Air express ❖ Full process (incl. Pre- Block 1b Block 2.3/R1 loading and Pre-  Extended full IT capacity ❖ Presentation arrival) ❖ Full process (incl. Pre- Block 2.2 − Postal by Air notification for loading and Pre-arrival)  Shared e-screening − Postal by Air only − Air express for Block 2.3/R1 − General air cargo − Maritime ❖ Control results for Block 2.1/R2 − Rail and Road (NCTS − Postal by Air only  Data Analytics for phase 6) To be confirmed − Full Postal by Air Block 2.1/R3 and Air express and  Data Analytics for Cargo − Maritime, Rail, Road Block 2.3/R2 Block 2.3/R3 IT capacity or business function   Controls results for  Controls results for Process ❖ − Full Postal by Air, − Maritime, Rail, Road Transport mode − Air express and Cargo Operational Note: A release entails all activities related Operational 15/03/2021 to IT implementations and business Operational 01/03/2023 transformations that will deliver the agreed ICS2 functionalities and features 01/03/2024 13

ICS2 Transition Strategy & Plan Timeline of the transition Publication of ICS2 Common R1 operational: R2 operational: R3 operational: ICS1 phase-out system specifications 15/03/2021 01/03/2023 01/03/2024 Q1/2025 Block 1a with scaled-down IT Block 1b with full IT Block 1b Implementation capacity capacity extended Block 2.3/R2: Control Block 2.2: Shared Block 2.3/R1: Control results for Block 2.3 Blocks results for full Air and e-Screening Postal by Air extended Postal by Air Feasibility to be Block 2.1/R2: Analytics Block 2.1 confirmed by 2019 for full Air and Postal air extended Parallel run MS Parallel run Trade Modes of Air express pre-loading Air express full Transport Postal by Air pre-loading Postal by Air full Air general cargo Rail Road 14 Maritime

ICS2 Transition Strategy & Plan Release 1: Postal & Air Express pre-loading Release 1 will implement the postal business model and air ▪ express PLACI process Volume: 65M ENS filings/year for Postal and 53,5M ENS filings/year for ▪ air express = 118,5M filings for Release 1 Postal: 65M => 650M of items (source: IPC and PostEurope – nov 2017) ▪ Added value to the security and safety of goods traffic by Air by: ▪ ➢ Starting capacity to analyse and identify high security risks in air transport (Yemen case – 'bomb in a box') ➢ Provision of collection of the ENS data for postal and small consignments of value of less than €22 will plug the existing ICS gaps (exemptions) ➢ providing capability to better identify security and safety risks from goods moving through Postal supply chains. 06/12/2017 15

ICS2 Transition Strategy & Plan Release 1: Illustrative for Postal by air 06/12/2017 16

ICS2 R1: Step by step for Postal IMS RMS MS Postal operator Common MS MS actual STI Carrier Referred in at destination Repository PLACI COFE ENS F43 filing F43 filing RA PLACI & S&S PLACI dataset e-screening F44 filing Confirmed hits Confirmed IMS hits RfI, RfS Preloading RfI, RfS Decision Response to RfI/RfS request on PLACI DNL RA Assessment complete Controls at RA results destination assigned Pre-arrival & Arrival (only in Release 2) Presentation notification to Presentation & Control office of exchange Presentation data Matching items to be controlled Control at Control results destination (office of exchange) 06/12/2017 17