Social Sciences and Humanities Conseil de recherches en Research Council of Canada sciences humaines du Canada Impact Awards 2020: What’s New This Year? February 2020
Overview of the Session − Elements of the Nomination Package − What’s New for 2020? − Frequently Asked Questions − Questions and Answers − Important Dates − Additional Information and Resources 2
Elements of the Nomination Package 1. Institutional nomination process (one page maximum) 2. Institutional nomination letter and rationale (three pages maximum) 3. Information supporting the nomination (different page limits) 4. Career interruptions and special circumstances (one page maximum, if relevant) 5. SSHRC CVs and consent forms 6. Three letters of support (two pages maximum) 3
What’s New for 2020? This year’s nomination package and instructions include three new components: 1. Institutional nomination process 2. Career interruptions and special circumstances 3. Best practices and guidelines to limit unconscious bias for referees 4
Institutional nomination process The new Institutional nomination process page, adopted from the Canada Research Chairs program’s equity, diversity and inclusion (EDI) requirements, will be used for program monitoring purposes only, and will not be shared with the jury. Institutions submitting more than one Impact Awards nomination in a given year may include the same nomination process page for each nomination package, as applicable. 5
Career interruptions and special circumstances A section for special circumstances and career interruptions has been added. This new one-page section will be optional for all nominees regardless of award category. These can include: - health, - administrative, - family, - community-based responsibilities, - other reasons. Note that, if included, this page will be shared with the jury members for evaluation purposes. 6
Best practices and guidelines to limit unconscious bias for referees Inclusive language has been shown to decrease unconscious bias during the evaluation process. SSHRC asks that institutions share the new Best Practices and Guidelines to Limit Unconscious Bias for Referees with all those providing letters of support. Links: - Canada Research Chairs Program’s Limiting Unconscious Bias guidelines - Tri-agency unconscious bias in peer review training module - Department of Women and Gender Equality’s Unconscious Bias— Additional Resources 7
A Few More Changes E-Submission − In 2019, we piloted a new secure electronic platform for submitting nominations while continuing to accept paper nominations. − In 2020, institutions are asked to submit their nomination packages via the electronic platform as we will no longer accept paper/mailed nominations. E-Signatures − It is no longer required to sign the SSHRC CV. − All documents requiring a signature, including the institutional nomination letter, consent forms and support letters, may be signed using a wet or an electronic signature. 8
Frequently Asked Questions 1. Can a researcher be nominated in a category for which they have not been awarded a corresponding grant? Yes, with the exception of the Partnership and Talent categories, nomination packages can be submitted on the basis of any combination of current and/or past SSHRC funding pertinent to the award category, including funding that predates SSHRC’s current program structure. Example: a nominee who was awarded a Standard Research Grant in 2010 could be nominated in the Insight category. It is up to the institution/the nominee to judge which category is the most relevant or best fit. 9
Frequently Asked Questions 2. Can previous Impact award winners be nominated for other prizes? Yes, with the exception of recipients of the Gold Medal prize, previous winners can be nominated in a subsequent year for a different SSHRC Impact Award. Example: a Talent award winner could be subsequently nominated in any of the other award categories, as appropriate. Gold Medal recipients cannot be re-nominated in other award categories, but could be part of a team nomination (e.g. Could be a team member in a Partnership nomination). 10
Frequently Asked Questions 3. Is there a limit on the amount of time that has passed between the awarding of a grant and a nomination? And does the nominee need to have an active grant to be nominated? There is no time limit. With the exception of the Talent award (nominees must hold an active Doctoral or Postdoctoral award at the time of nomination) nominees in the other four categories do not need to hold an active grant. 4. Can the nominees be emeriti? Yes, provided that the nominee is still an active researcher with an affiliation to an eligible Canadian institution for the duration of the award. 11
Frequently Asked Questions 5. Can a Dean or Vice-Dean of Research, or Associate VP Research sign the institutional nomination letter? Given that it’s an institutional nomination, they can if they have the authority to sign on behalf of the university. 6. Does the institution need to provide a promotional strategy? SSHRC no longer requires nominating institutions to provide a promotion strategy as part of the nomination package. This was changed last year in order to reduce some of the administrative burden of preparing nomination packages. 12
Frequently Asked Questions 7. What format should be used for the nominee’s and team members (if applicable) CVs? Nominees and any team members must complete a SSHRC CV , available here: https://webapps.nserc.ca/SSHRC/faces/logon.jsp?lang=en_CA. SSHRC will use the most up to date version of the CV to extract data for record keeping and monitoring purposes. The CCV (Canadian Common CV) will not be accepted. 13
Frequently Asked Questions 8. Can a recognized expert from outside of academia write a letter of support? Yes. Industry and community leaders outside of academia may serve as referees. 9. Can a current or past supervisor provide a letter of support? Only nominees in the Talent category may have their current or past supervisors write a letter of support. 14
Frequently Asked Questions 10. Can a current or past collaborator, co-applicant, co-author provide a letter of support? With the exception of the Gold Medal category, they cannot be individuals who are or were co-applicants in the project(s) being put forward. Referees cannot be individuals who could be perceived as being in a conflict of interest with the nomination. Co-applicants and collaborators on grants that do not make up the basis of the nomination may provide letters of support. Co-editors, co-authors and conference organizers/ presenters may serve as referees. 15
Questions and Answers 16
Important Dates Launch: December 16, 2019 − − Deadline: April 1, 2020 − Jury Meeting: end of June 2020 − Results: Fall 2020 17
For More Information Funding Opportunity Description https://www.sshrc-crsh.gc.ca/funding-financement/programs- programmes/impact_awards-prix_impacts-eng.aspx 2019 Winners and Previous Winners https://www.sshrc-crsh.gc.ca/funding-financement/awards-prix/index- eng.aspx Contact us! impactawards-priximpacts@SSHRC-CRSH.gc.ca Technical Assistance webgrants@sshrc-crsh.gc.ca 18
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